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You have multiple deadlines to meet. How can you ensure that you stay on top of everything?

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When you have multiple deadlines to meet, it can be challenging to stay on top of everything and avoid stress, burnout, or missed opportunities. As a facilitator, you need to manage your time, energy, and resources effectively to deliver quality results and maintain your credibility and reputation. In this article, we will share some tips and strategies to help you cope with multiple deadlines and achieve your goals.

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Lukas Liebich

Helping teams get clarity, decide faster and achieve their goals. Follow me for posts about collaboration, creativity…
Lucky Bajaj

Business Analyst @ Thoughtworks | Product Management | Bridging the Gap Between Business & Tech | AWS Cloud Certified |…

1 Prioritize your tasks

The first step to managing multiple deadlines is to prioritize your tasks according to their urgency, importance, and impact. Urgent tasks are those that have a short or fixed deadline and require immediate attention. Important tasks are those that align with your goals and values and contribute to your long-term success. Impactful tasks are those that have a significant effect on your stakeholders, clients, or outcomes. You can use a matrix or a list to rank your tasks based on these criteria and decide which ones to focus on first, delegate, or defer.

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Lukas Liebich

Helping teams get clarity, decide faster and achieve their goals. Follow me for posts about collaboration, creativity and communication.
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This simple thing always works for me since the times I was starting out as a junior management consultant: ? Open a simple note-taking tool ? List EVERYTHING that is on my mind and I know I need to do ? Decide which of those things I need to do first ? Start doing that thing Once I know that I listed all the "burning items," I get the peace of mind needed to start working just on single one of them.

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2 Plan your schedule

The next step is to plan your schedule and allocate enough time for each task. You can use a calendar, a planner, or a software tool to create a realistic and flexible schedule that reflects your priorities, deadlines, and availability. You should also include some buffer time for unexpected issues, interruptions, or changes. To avoid procrastination and distraction, you should break down large or complex tasks into smaller and manageable steps and set mini-deadlines for each one. You should also review your schedule regularly and adjust it as needed.

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Lucky Bajaj

Business Analyst @ Thoughtworks | Product Management | Bridging the Gap Between Business & Tech | AWS Cloud Certified | PSM-1
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- Prioritise better in terms of urgency and importance - Maintain to-do lists. Striking off things off the list gives confidence and motivation to get things done faster - Delegate better in order to avoid burn outs - Communicate clearly with stakeholders involved

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Robert Rogowski

?? Organizational Performance | Leadership Development | AI-Human Integration | Workshop Facilitation | Innovation | Coaching | Commercial Success | 2 Exits??
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Start with the end in mind. There may be certain flow of deliverables you may need to follow for efficiency, which would, in turn, dictate how you need to block your time. Then, there are production considerations. You may gain some economies of scale by focusing on similar type of activities for a couple of projects to be executed at the same time. It is good to work in 1-3 hour blocks of uninterrupted activity at the time. Take into consideration that getting into the flow and/or shifting activities cost you some time as well and you want to minimize that cost.

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3 Communicate effectively

Another key step is to communicate effectively with your stakeholders, clients, or team members. You should keep them informed of your progress, challenges, and expectations. You should also ask for help, feedback, or clarification when necessary and offer your support to others. Communication can help you avoid misunderstandings, conflicts, or delays and build trust and collaboration. You should also be honest and realistic about your capabilities and limitations and negotiate or renegotiate your deadlines if they are unrealistic or unfeasible.

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4 Monitor your performance

The fourth step is to monitor your performance and track your results. You should measure your progress against your goals, deadlines, and quality standards. You should also evaluate your strengths, weaknesses, and areas for improvement. Monitoring can help you identify and address any problems, gaps, or risks and celebrate your achievements and milestones. You should also seek and provide feedback to others and learn from your successes and failures.

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5 Take care of yourself

The final step is to take care of yourself and maintain your well-being. You should manage your stress levels and cope with any negative emotions or thoughts. You should also balance your work and personal life and make time for rest, relaxation, and hobbies. Taking care of yourself can help you boost your energy, motivation, and creativity and prevent burnout, fatigue, or health issues.

Managing multiple deadlines can be challenging, but not impossible. By following these steps, you can improve your facilitation skills and deliver quality results without compromising your well-being.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You have multiple deadlines to meet. How can you ensure that you stay on top of everything?

1

2

3

4

5

6

1 Prioritize your tasks

2 Plan your schedule

3 Communicate effectively

4 Monitor your performance

5 Take care of yourself

6 Here’s what else to consider

Facilitation

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You have multiple deadlines to meet. How can you ensure that you stay on top of everything?

1

2

3

4

5

6

1 Prioritize your tasks

2 Plan your schedule

3 Communicate effectively

4 Monitor your performance

5 Take care of yourself

6 Here’s what else to consider

Facilitation

给文章评分

感谢您的反馈

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