You have a lot of tasks and responsibilities. How do you know what to prioritize?

Align tasks with your values to prioritize effectively. For instance, if creativity matters, prioritize tasks enabling expression. If learning is key, prioritize tasks aiding skill acquisition. Use tools like values clarification worksheets or card sorts to identify values.

For every task assigned there is always timeline for delivery. You can prioritize tasks based on their urgency and deadline, and also consider it's impact. Be inquisitive on a task given, understand it's importance, relevance, impact.

Identify which task is absolutely crucial one that brings you closer to the goal; It will be your core goal and you will spend time on it every single week (30-50% of effort). Look for tasks that pay off in the long-term but are perhaps tedious and not bringing immediate effects- those will require planning ahead so you can consistently work towards them, even if it is not more than 10% of your time (think of being a mentor to someone, it gives you value indirectly most of the time but the way you shape someone's life is huge and you will want to do it). Find the 'frog'- what is the task you are dreading and forever postponing? Can you make it more efficient? Can you delegate it, automate part of it?

Aligning tasks with personal values not only enhances productivity but also promotes satisfaction and fulfillment. As a time management coach, I've observed that individuals who identify and prioritize their values are more likely to stay focused, motivated, and resilient in the face of challenges. This approach transforms time management from a chore into a meaningful, value-driven activity.

-Set granular goals.Define realistic deadlines -Make a list.creating an effective tasks list is the second step to staying and organized and productive -prioritize urgent tasks -Learn to say No -Delegate when possible

Prioritize tasks by considering their urgency and impact. Use tools like the Eisenhower matrix (do, decide, delegate, delete) or the ABCDE method (A for must-do, B for should-do, C for nice-to-do, D for delegate, E for eliminate) to rank tasks effectively.

If you have a lot of projects on a same time. So you just have need to make time management stragedy and make a time table plan and work with different time table according to your time table plan.

Ask thoughtful questions to gain practical information about tasks. Asking questions that begin with "Who, What, When, Where, Why, and How" can help you gain a better sense of what's required for a particular task.

In my experience, I've seen many clients struggle with prioritizing tasks. The key is to understand that not every task carries the same weight. What has an impending deadline and needs to be completed? What is on your plate that isn't very important or impactful, and can be rescheduled or deleted? What's important to move the needle on a project or goal? Using tools like the Eisenhower matrix or the ABCDE method can be game-changing. These tools help you visualize and categorize your tasks, making it easier to identify what needs your immediate attention and what can be delegated or eliminated. Remember, effective time management is about working smarter, not harder.

Being an Eagle Scout, one of the things we are taught while in First Aid Merit Badge is Triage. It might not seem like it, but it is one of the many skills that I use on a daily basis. Assessing where I need to spend my time and identifying those tasks that I need to do first and get done as soon as possible. If you use a planner, you can even color code tasks like Triage. Red, orange, yellow, green, and Blue in order of most to least important.

**Plan and Schedule:** Create a detailed plan by scheduling tasks based on their urgency and impact. Allocate resources and set realistic timelines for task completion. **Review and Adjust:** Regularly review your plan, reassess priorities, and adjust schedules as needed to ensure that urgent and impactful tasks are addressed promptly.

Identity the potential conflicts: In some cases, even after plan and schedule, one will discover some tasks are very hard to prioritise over each other. Potential conflicts needs to be identified and their complexity needs to be reviewed and documented

Plan means putting maximum efforts to accomplish task with 100% integrity & compliance & scheduling means within predefined TATs

It is important to plan and schedule as soon as you are given tasks to complete. A digital planner is useful as it allows you to access your planner from various devices in various locations. Projects can be broken down into smaller individual tasks. These tasks can then be scheduled into your daily and weekly digital planners allowing you to complete them on time. Tasks and projects should also be prioritised, where the most important tasks, or the tasks with the earliest deadline are completed first

A. Prioritize your tasks for next week on Friday afternoon in a "tactical command meeting". Take control and ensure the right focus. Prioritize ruthlessly. Objective: A) Order of meetings and tasks for next week. B) Review goals, set goals for next week/s. C) Mind dump, get a peace of mind. D) Know your most important tasks and meetings. E) Review the current week. B. Every weekday have a check-in and a check-out meeting where you focus on “today” and "tomorrow" based on the weekly plan and fine tuned based on unplanned events. Know your key 2-3 tasks and your 2-3 meetings. During check-in and check-out process your incoming mails (don′t just read them). Spend the rest of your day working instead of reading mails.

**Review and Adjust:** Regularly review your plan, reassess priorities, and adjust schedules as needed to ensure that urgent and impactful tasks are addressed promptly

It is important to identify the one that is more urgent and timely to avoid deadlines and also breaking them into smaller bits to aid efficiency. To be honest a lot of people carry out tasks that are neither important nor urgent to seem like they are "doing the work" but this leads to burn out. Essentially, it is ideal to make a list of key goal, then classify into the 4 time management quadrant. focus on the urgent and important ones, break them down as well. You can then delegate others to your colleagues or subordinates for good work-life balance.

I've seen firsthand how juggling multiple responsibilities can lead to burnout if not balanced with self-care. It's crucial to remember that productivity isn't just about doing more, it's about doing what's most impactful. Using tools like an energy audit or the wheel of life can provide a visual representation of where your energy is going, allowing you to make necessary adjustments. Incorporating activities like exercise and meditation into your routine can also help recharge your energy and prevent burnout. Remember, time management = mind management. It's important to give your brain and neurological system time and space to rest and recharge.

from experience, I identify tasks with deadlines and prioritize them accordingly. Break down larger projects into smaller, manageable tasks with deadlines to avoid last-minute rushes and ensure timely completion.

Balance is not an option but the right method for prioritizing task with time limits . Starting the morning with crunch time and coffee breathe to finish POs or reading the sheets for the team early, so when you’re in the meetings you can follow along before you get tied up with the new tasks being given. Another good idea is take a nap during lunch and eat a sandwich, enjoy some sun and some music , work shouldn’t stress anyone out it’s just building a business or a community with pay. Leave the fast food and overthinking alone.

We can categorize the tasks intro three areas business value, career progression and social impact, then allocate a weighting and prioritize the ones with the highest rank!

In the film Forrest Gump there is a wonderful scene where Tom Hanks is standing to attention by his bed in the barracks. He's waiting for inspection, along with the other soldiers in his unit. The Drill Sargeant marches up to Gump and says, 'Gump, what is your sole purpose in this army?'. Forrest replies, 'To do whatever you tell me to, drill sergeant'. The drill sergeant tells Gump that he is a genius. We can learn a lot from Gump. 'Why are you on the payroll?'. A tough question but you need to find out why. 3 SMART KPIs of xyz would be an answer. Most people cannot give that simple answer and end up writing lists of managing emails, people, etc. Knowing exactly what you are here to do, makes it much easier to choose what tasks to do.

1. Reflect on experiences: Consider past accomplishments and moments of fulfillment to uncover underlying values. 2. Prioritize: Align tasks and goals with identified values to enhance motivation and focus. 3. Take action: Break down tasks into manageable steps, ensuring each action resonates with personal values for increased productivity and satisfaction.

Tasks have properties, each have a few points. Each organization has different environments and the following is just for illustration. - A task that helps attract or retain customers, benefits the company's reputation, or simply adds a large portion of profit: 3 points. - A task that prevents the occurrence of a problem for the company, a third party, or customers: 3 points. - A repetitive or administrative task. 1 point. - A non-timed task: 0 point. Weight the task in the total points and place it in the list of requested tasks.

An example of this could be that phrase “I'd be lost without my daily to-do list! At the beginning of each workday, I write out tasks to complete, and list them from highest to lowest priority. This helps with my workflow and keeps me on track with what needs to get done for the day