You have a client with a packed schedule. How can you manage their time effectively?

Productivity Formula: Time + Energy + Focus. ? Time: Use time-management techniques to control it. ? Energy: Boost your energy with exercises, healthy eating, and 8-hour sleep. ? Focus: Meditate, do breathing exercises, and turn off your phone to stay focused. You may also: - Help your client identify and prioritize tasks based on urgency and importance. This ensures that crucial activities are addressed first. - If possible, identify tasks that can be delegated to others. Delegating responsibilities can free up valuable time for more critical or high-priority activities. - Help your client incorporate short breaks into their schedule. Short breaks can enhance focus and prevent burnout, ultimately boosting overall productivity.

If your client has a packed schedule, then work with them to understand how they're managing it and build from there. You want to create small adjustments in their day that will have big results to start off.

One approach I use with my clients is conducting an Energy Audit. The first part involves tracking energy levels every hour, from the moment they wake up until they go to bed, ranging from super high to low. This helps identify the best times for them to tackle their most important tasks, and when to avoid demanding activities. The second part of the Energy Audit examines both big and small tasks to determine which ones energize and which ones drain energy. This insight allows us to strategize how to realign tasks to more energizing times or modify the environment to make the work more engaging. It's an eye-opening exercise and much more powerful that just looking at time commitments.

Hear & read between the lines of their sharing, what is the thing behind the thing. What is the question they are actually asking, what is the actual issue at hand? What is it they are really actually afraid of in this moment? A problem can’t be solved at the same level of thinking that created it. Staying at the management level will just keep shifting around the pain & confusion. Understanding the root changes everything.

I have had clients like this before, it was quite frustrating in my earlier years of having such because I give the privilege they give me the date and time and unfortunately, they would still be unavailable. What I did was simple, I request for their daily and weekly schedule and filter where I can slate my session for them without affecting their business, personal time, family time and resting time. This is a whole lot to do, you need to understand the clients that much.

Before setting SMART goals, I connect my clients to their VISION and their WHY. If my clients are connected to the reasons why they have committed to these goals, it's easier to stay on track.

Specific and Measurable: Ensure the goals are clear and quantifiable. For example, 'Reduce meeting time by 20%' rather than 'Have shorter meetings'. Achievable and Relevant: The goals should be realistic and align with their overall objectives. Time-Bound: Set deadlines to achieve these goals.

In addition to the much too often quoted SMART formula, the context also needs to be defined. In which context does it work well and in which not. I like to visualise this in a mind map, as you can easily see the common thread of what helps the customer and what does not.

To effectively manage your client's packed schedule, prioritize tasks by setting SMART goals: Specific, Measurable, Achievable, Relevant, and Time-bound. Identify key objectives, allocate realistic timeframes, and streamline tasks for maximum efficiency. Utilize tools like calendars and reminders to keep track, ensuring deadlines are met without overwhelm. Regularly reassess and adjust goals as needed to maintain flexibility. With SMART goals, you'll help your client navigate their busy schedule with precision and success.

Once we identify and rank their priorities, then it's time to define them, find ways to incorporate them into their schedule (what needs to be eliminated to make ample room for the priorities), identify the activities that will work best for them, and set ways to hold themselves accountable for putting action in to place. They must be able to define their priorities in order for them to see the value. Activities are plentiful and personal. While there are a multitude of options, which are going to work best for them, their families, or business? None of this matters if they won't hold themselves accountable. So creating a plan for this is crucial to their success.

This is really the meat of the issue. Clients need to get clarity about everything that is on their plate, prioritize it, and be willing to stop doing the low priority items. One rule I love is the 90% rule from Essentialism by Greg McKeown. Give each commitment a score from 0 to 100. Anything that doesn’t get at least a 90 gets shelved.

This is one of the key issues for most professionals! Honestly, I haven't yet met a client who has a lot of time:) Most are drowning under the weight of countless commitments, obligations and other people’s expectations. The truth is that it is possible to FEEL GOOD and feel in control no matter how busy your schedule is! It is not about how many things you have on your to-do list - it is all about your MINDSET! My favorite tool that has created miraculous results for my clients is "The Placemat Process" - it helps you to prioritize, focus on the most important and shift from the feeling of LACK of time to the feeling of ABUNDANCE of time! What you FEEL, you ATTRACT! Book a free call with me to help you get rid of overwhelm for good!

So, we have the eisenhower matrix and various other tools and techniques. But the crux of it is that there is always time for things we really want to do. So, what do we need to do. We need to do Time Prioritization. Take time for things that are priority first.

With my clients I usually use the einsenhower matrix, it is very efficient for the client to learn to have the ability to discern what is urgent and very important and needs to be done now, wich is still important but less urgent and you can schedule for tomorrow, whats is less important but needs to be done now so you delegate and what are tasks that only distract you and you have to delete.

I see that the client, who has already turned for help from the coach, has acknowledged their life priorities to some extent. Personal development comes first for everybody. Otherwise a person is living in an illusional world trying to fix the world from outside in. World works from inside out. Taking full responsibilty for all thoughts and actions in life is the first step to successful transformation. You either choose to continue suffering from the illusionary world your mind has created for you with a packed schedule or you choose to create a world for yourself where conscious decisions make life much more simple.

Implementing the plan requires discipline and adaptability. I encourage clients to use digital tools for reminders and tracking progress. Monitoring involves regularly checking how well the plan aligns with the client’s goals and daily realities. I’ve noticed that clients with a flexible mindset adapt better to unexpected changes while staying on track with their goals.

Implementation: Put the plan into action. This might involve using digital tools, like calendar apps, to manage their schedule. Monitor Progress: Regularly check how well the schedule is being followed and whether the set goals are being met.

To optimize your client's packed schedule, start by identifying key priorities and deadlines. Implement a robust calendar system, allocating specific time blocks for essential tasks. Regularly monitor progress and adjust the schedule as needed. Encourage breaks for enhanced productivity and mental well-being. Open communication channels for real-time updates, ensuring a flexible and efficient time management strategy.

To manage a client's packed schedule effectively, we focus on implementing and monitoring a plan. We prioritize tasks, then schedule them using digital calendars, integrating reminders for structure. Regular check-ins help us track progress, make necessary adjustments, and acknowledge achievements. This method not only streamlines their schedule but also eases stress, creating a balanced routine. By constantly applying and evaluating time management strategies, clients find more space for important activities, enhancing productivity and satisfaction. This approach keeps them on track, ensuring efficient use of their time.

I will always start off the following session with: how did the last week go and did you implement what we discussed? This holds them accountable, they will mention the differences and I will help them to notice how significant that difference is, and the final step is to celebrate. Even the smallest milestones require a celebration of some kind as it sends the "reward" signal to the brain and neurons that they received the reward for their actions and thus will continue with the work. Journaling is another good way for the client to document changes and improvements. Sometimes I'll have them read it out loud to me so they can here it in their own voice, which makes a bigger impact.

Review Regularly: Periodically review what's working and what's not. Be open to changing strategies. Continuous Learning: Encourage the client to learn new time management techniques or tools.

I reassess with my clients at every appointment. What worked and didn't work for the last week? If there's something that's working, let's continue with that. If there's something that you didn't get to implement this week, how can we get that implemented this week? If it didn't work, why not? What were the reactions or responses to it? Is it a temporary or a permanent change? Maybe the schedule just didn't allow it to work this week and we need to try again. Or we need to try something different based on the feedback.

Reflection is key. It’s important to regularly review what’s working and what’s not. This phase is about learning from both successes and setbacks. In my experience, clients who maintain a learning journal have gained insightful perspectives about their time management strategies and personal habits. This ongoing process helps in continuously refining their approach to time management.

To optimize your client's packed schedule, start by conducting a thorough assessment of their priorities and goals. Implement time-blocking techniques, allocating specific slots for essential tasks. Integrate efficient communication tools and encourage delegation for non-core activities. Regularly review and adjust the schedule based on evolving priorities, fostering a dynamic approach. Emphasize continuous learning and improvement to streamline processes and boost overall productivity.

I take baseline readings for the goals we are trying to achieve during the first coaching sessions. They need to fit the SMART model or specific, measurable, achievable, realistic and time bound. I also add an 'i' and an 'e' to this to cover inspiring and enthusiasm. Without an inspiring goal to reach for humans tend to self sabotage or get bored. Once this is established I check-in with the client every 3-4 weeks ...long enough to see if their enthusiasm and excitement wanes. Or to see whether I need to give them a pep talk or an honest conversation about dropping the old goal and introducing something new.

Balance between life and business goals is subjective. I like to get a measure of what my clients definition of "happiness" is before sharing some of mine. The life balance wheel is a firm favorite of mine. I use this during the 1st coaching session, and revisit it monthly to see what might have changed. The life balance wheel takes account of what categories or life-values matter to my client. A scale of 1-10 tracks the intensity and the current evaluation. Clients typically assess relationships (partners, children, family), friendships, homelife & environment, hobbies & activities, exercise & health, money, work, and spiritual life. Major changes are always worth noting. And supporting clients to increase their ratings is important.

Una agenda apretada puede ser síntoma común para varias causas, lo realmente importante es que el cliente se sienta cómodo con lo que está haciendo y alineado con su propósito, de manera que el equilibrio entre sus metas personales y profesionales le permita desarrollarse en forma integral. Darle la posibilidad de explorar nuevas perspectivas acerca de sus acciones y decisiones puede ser clave para descubrir si el camino está avanzando hacia su propósito.

It's crucial to ensure that the schedule isn't just productive but also sustainable and enjoyable. I encourage clients to include activities they love and to make time for relaxation and self-care. It’s about finding a balance supporting professional success and personal well-being. Clients who have integrated hobbies and relaxation into their schedules report higher levels of satisfaction and reduced burnout.

Personal Time: Ensure the schedule includes downtime and personal interests to prevent burnout. Work-Life Balance: Strive for a balance that keeps the client fulfilled both professionally and personally.

To optimize your busy client's schedule, start by identifying priorities and setting clear goals. Integrate efficient time-blocking techniques to allocate specific periods for focused work and relaxation. Utilize productivity tools to streamline tasks and provide a sense of accomplishment. Encourage brief breaks for rejuvenation, ensuring a balance between work and enjoyment. Ultimately, a well-organized schedule enhances productivity while allowing room for a fulfilling and balanced lifestyle.

Most of us struggle with "time management" though time and energy are our most valuable resources. The first step to "managing your time" is getting really clear on how you want to live your life. Not what you want to achieve or what someone else told you success looks like. What you want. We then tackle the most important times of the day - when you first wake up and right before you go to sleep. Those are the pockets of time you can always control and allow you to fill your cup first. Building rituals during these times help you learn to carve out time to focus, be present and have the energy for whatever comes up in the middle.

Time management can be challenging for many reasons eg inability to prioritize, unrealistic expectations, procrastination, distractions and insufficient planning. External factors can further challenge time management. A coach treats the client as a rational thinking partner capable of solving his problems and helps the client understand what's the real challenge at hand and what are the blocks. There's a possibility the client may have time but unable to find time for a particular thing that's important to them or maybe seeking a balance, thus getting to what they really want to solve is imperative. With that done the action plan can include use of technology ( eg apps)and various techniques ( eg pomodoro etc) readily available.

Read a book that moves you instead of forcing yourself to binge watch a TV show to keep up with the gossip. Don’t respond to text messages or calls from people who don’t make you feel good to interact with. Set up boundaries around your time. Make the most of your time. You don’t owe a second of your most valuable asset to anyone except yourself and who you choose to care about. Don’t help others build themselves up, build their dreams, or attain happiness by ignoring your own. Time is fleeting, time is fluid, and time is precious. Whether it’s relaxing on the couch or writing the next great novel, whatever makes you happy is an effective use of your time. Time enjoyed is not time wasted.

The coach shouldn't be managing their client's time. This is the client's responsibility. I would look at the client's COMMITMENT to themselves. If they were fully committed to themselves and the work then they will make the time to do the work. Squeezing coaching into a jammed schedule doesn't work, it needs to be the most important part of their day.

Here are 5 quick tips to save time: Plan and Schedule: If it's not in your calendar, it won't happen. Prioritize personal time as non-negotiable. Organize Your Space: Declutter and organize key areas like your wardrobe, kitchen, and bathroom to find things easily. Learn to Say 'No': Prioritize your well-being by not overcommitting. Say no to save time for what truly makes you happy. Choose Your Company Wisely: Spend time with those who uplift you and avoid energy drainers. Wake Up 10 Minutes Earlier: Simple but effective, it gives you extra time in the morning