What are the top tools for managing conference registration and attendance?

Online platforms can be a great way to direct all of your attendees to register, interact pre-event, distribute feedback, share agenda, upload visuals and if done well, they can really create an additional buzz and atmosphere for your event. As long as there are no third party additional charging elements (such as accommodation booking system) which can add complications. Processing registration and pre-event communications via an online platform can really be a valuable asset for your event.

Online platforms offer a wide variety of valuable tools that enhance the registration process for just about any event. The tools used by online platforms make the registration process more seamless. It also allows registrants an opportunity to participate in the events at a faster rate while avoiding long check-in lines. The online platform allows the event planner the option of creating an email list-serve to contact participants who express an interest in learning about future events. This tool is a must when it comes to event planning.

Through my experience working in communications, the hybrid event model is the future (if it isn't already). Consider these platforms for your event toolkit when planning an event, whether big or small. Some of them can be cost-effective depending on budget, and they also have a mobile feature for you to keep maintenance. 1. Eventbrite 2. Whova 3. Cvent 4. Bizzabo 5. RegFox 6. EventMobi I worked with some of the platforms listed above and known others. However, as the saying goes, go with your preference and maximize your impact.

Pour une gestion optimale des inscriptions et participations aux conférences, des plateformes comme Eventbrite, pour la simplicité de mise en place, Zoom pour les conférences virtuelles interactives, et l'application mobile Whova, pour l'engagement des participants, se démarquent comme des outils incontournables. Ces solutions offrent une gamme complète de fonctionnalités pour une expérience utilisateur fluide et professionnelle.

Most of the CRM systems have their event management module. How ever, what your visitors must see is not the CRM link, but a landing page on your website which can link to a CRM link once the audience are ready to register. Your own landing page is easy to make, promote, and easy to manage also

The best option is to link your mobile app to the online platform if you can, that way there are no delays or having to duplicate content in your app vs your online platform. Apps are another great way to share QR codes to register, affording a quick, seamless and in some cases paperless registration for the event. It also enables your exhibitors and break out sessions to be measured, who attended, who visited the stand and when, encouraging interaction and a much easier way to follow up once the event has taken place. People are much more likely to respond to something they trust and have subscribed to, making post event feedback easier and more seamless for the recipient to given constructive and honest feedback.

En el contexto de la organización de eventos sostenibles y de impacto positivo, las aplicaciones móviles son grandes aliadas, ya que permiten prescindir de muchos materiales impresos de un solo uso, que tienen una vida muy corta y que generan una gran cantidad de residuos, tanto en su producción como en su uso. Pero además de esto, estas aplicaciones que comunican al organizador con la audiencia pueden ser la vía perfecta para enviar información relacionada con la sostenibilidad, como por ejemplo la reducción en la huella de carbono de cada participante por haber utilizado el transporte público, o la reducción de las emisiones de CO2 porque la sede del evento tiene en cuenta criterios de sostenibilidad ambiental en su funcionamiento, etc.

Ein weiteres Tool, das Ihre Konferenzregistrierung und Anwesenheitsverwaltung verbessern kann, ist eine mobile App, mit der Sie mit Ihren Teilnehmern kommunizieren, ihnen Informationen zur Verfügung stellen und Feedback sammeln k?nnen. Mobile Apps k?nnen Funktionen wie Veranstaltungsagenda, Referentenprofile, Networking, Live-Umfragen, Fragen und Antworten, Umfragen und Push-Benachrichtigungen bieten. Einige der beliebtesten mobilen Apps für die Konferenzplanung sind Attendify, EventMobi, CrowdCompass und Bizzabo. Mobile Apps k?nnen Ihnen dabei helfen, das Engagement, die Zufriedenheit und die Bindung Ihrer Teilnehmer zu steigern und Echtzeit-Einblicke in die Leistung Ihrer Veranstaltung zu erhalten.

Mobile Apps are fantastic tools but it’s important to be cognizant of who your attendees are and how comfortable they may or may not feel using a smart phone. Be sure to provide on site support and tutorials and communicate openly with attendees about the tools you will use. Additionally find ways for those without smart phones to still participate.

Who doesn’t use their phone as a mini-laptop for travel and daily activities? Mobile app is a must but must be used appropriately. An attendee does not want to be bombarded with notifications to take away from the seminar/ event. Timely communication is the key for successful attendance, survey responses and feedback.

Prefer a pre- registered check in line where everything is ready to hand off and they sign that they have received what ever materials that might be handed out if allowing same day registration you must have adequate staff on hand for check-in that’s imperative!

Prefer digital Check-in that facilitate contactless check-in by scanning QR codes. It helps the organiser to manage attendance reports faster and easier.

When possible, have your attendees check themselves in online, and then they can pick up materials at their leisure. People are looking forward to the content of the event, so the less time they spend in line, the more time they have to network, learn, and make change for themselves and their communities.

Check in AND check out! If you can’t check in you can’t start, and if you don’t check out you didn’t complete conference or meeting.

Ein drittes Tool, das Ihre Konferenzregistrierung und Anwesenheitsverwaltung verbessern kann, ist ein Check-in-System, mit dem Sie Ihre Teilnehmer vor Ort überprüfen und verfolgen k?nnen. Check-in-Systeme k?nnen Funktionen wie Barcode-Scannen, RFID-Tags, Gesichtserkennung, Selbstbedienungskioske und Anwesenheitsberichte bieten. Einige der beliebtesten Check-in-Systeme für die Konferenzplanung sind Boomset, Eventdex, LineUpr und Eventbrite Organizer. Check-in-Systeme k?nnen Ihnen helfen, Wartezeiten zu verkürzen, Betrug zu verhindern und Ihre Anwesenheitsraten und -trends zu überwachen.

Presenting a very engaging thought-provoking response system will enhance participation and attention to your projected goal. I've always enjoyed apps that are unique and engaging Keeping it simple and lively does not diminish your event, it enhances it.

Los sistemas de respuesta de la audiencia no solo son innovadores por el mero uso de la tecnología, sino que a?aden un elemento que hace que los eventos corporativos y en general tengan un formato mucho más participativo y, por ende, que sean más interesantes y motivadores para la audiencia, porque se les invita a involucrarse. En un contexto en el que aparte de trasladar y difundir conocimiento se quiere trabajar con la inteligencia colectiva para ir más allá de lo que cuenta un experto, hacer participar al público con este tipo de dinámicas es seguramente mucho más enriquecedor que las masterclasses tradicionales.

Ein viertes Tool, das Ihre Konferenzregistrierung und Anwesenheitsverwaltung verbessern kann, ist ein Audience-Response-System, mit dem Sie w?hrend Ihrer Sitzungen mit Ihren Teilnehmern interagieren k?nnen. Audience-Response-Systeme k?nnen Funktionen wie Live-Abstimmungen, Quiz, Gamification, Wortwolken und Bestenlisten bieten. Einige der beliebtesten Publikumsreaktionssysteme für die Konferenzplanung sind Slido, Mentimeter, Kahoot und Poll Everywhere. Audience-Response-Systeme k?nnen Ihnen dabei helfen, die Teilnahme, das Lernen und den Spa? Ihrer Teilnehmer zu steigern und die Wirkung und das Feedback Ihrer Sitzung zu messen.

Top tools for managing conference registration and attendance with audience response systems include Eventbrite for streamlined ticketing and registration, Cvent for comprehensive event management, and Slido or Poll Everywhere for engaging audience response features. These platforms offer user-friendly interfaces, robust analytics, and seamless integration, enhancing attendee experience and organizer efficiency.

This is a given at our events. We like everyone to feel they are welcome. The fun we have with 300 plus ladies over the age of 50 is amazing. They rock

CRM integration is the glue to it all. Assuming you have proper KPIs and the tools in play to measure the returns then you will see the difference in quality vs quantity leads. This starts with marketing and sales alignment but detailed updating within your CRM to keep the process forward moving.

This helps create a positive attendee experience, encourages repeat attendance, and strengthens relationships with your audience.

CRM is absolutely the best tool. It would allow for analysis of the data and integration with other systems. CRM is wholly underutilized and, as Peter Drucker said, what you can’t measure you can’t manage!

L'intégration CRM dans la gestion des inscriptions aux conférences est un véritable atout. Grace à cette synergie, la collecte de données se transforme en opportunités stratégiques. Suivre le parcours des participants, personnaliser les interactions et mesurer l'impact devient fluide. Une approche qui va au-delà de l'événement, renfor?ant les relations à long terme. La clé du succès réside dans la maximisation de chaque interaction.

L'intégration CRM est la clef lorsqu'on organise de multiples manifestations pour un même groupe cible. Elle permet d'affiner la communication, le message relatif à chaque évènement spécifique et le ciblage.

In my experience, the right level of communication is key. Send too many push notifications and the attendees will feel hassled, not enough and they won't be engaged or involved in the pre-event announcements. Ensure when you are planning your event, that you factor in your marketing and communications plan, along with the right tone of voice, messaging to keep your attendees interested and intrigued as to what your event has to offer. The right level of engagement is key, ensure you measure this, as you would any other campaign and adjust if necessary. Making sure the engagement and communication post event is just as strong, too many people forget about this, post event comms is just as important as pre and live event comms.

In addition, email prompts during and after the event helps keep the audience engaged. For instance, registrants can get an email sequences leading up to the day of the event or conference

Something that I think we forget when we’re conference planning is now important ease of registration and check in should be. We’re going to lose our attendees if they have to wait in line, if we’re asking for more information than necessary in the first few minutes. We can gather that demographic information at any time, but we have only that one chance to make a great first impression. Get them in, let them start networking and learning right away.

Be sure to consider the on-site experience for registration and attendance. Be prepared and thoughtful in your execution. This will be your first impression, start with a win. A smooth registration experience will show up positively on post event surveys. Ensure the attendee journey is smooth, proper way finding signage goes a long way. Have knowledgeable and proactive greeters and support staff, even if working with temp agencies. You must know your audience, what are their registration habits. If possible offer off-site registration options, can guests register at the hotel or the airport. If a long registration line is inevitable, think of ways to make the time more comfortable, can you offer refreshments, music, seating.

Before even seeking a tool for conference registration and attendance, create a list of "must-haves" and "nice to haves." Every conference may have different needs for registration and attendance depending on the format and size. Consider those factors as you may need a robust tool like Cvent or Bizzabo or a smaller platform that doesn't require mobile access. Understand what is needed and the outcomes you want for speakers and attendees.