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What tools and technology help you manage your time better?

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Time management is a crucial skill for anyone who wants to achieve their goals, reduce stress, and balance their personal and professional lives. But how do you manage your time effectively when you have so many tasks, deadlines, and distractions? Fortunately, there are many tools and technology that can help you plan, prioritize, and execute your work more efficiently and productively. In this article, we will explore some of the best tools and technology for time management and how to use them to your advantage.

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Alessandro Tonelli

Direttore Vendite I Autore di libri e articoli sulla vendita consultiva I Esperto in SaaS I Metodi Rain Selling, Gap…

1 Calendar apps

One of the most basic and essential tools for time management is a calendar app. A calendar app allows you to schedule your appointments, meetings, events, and deadlines in one place, and sync them across your devices and platforms. You can also set reminders, alerts, and notifications to keep you on track and avoid missing or forgetting anything important. A calendar app can also help you block out time for your tasks, projects, and personal activities, and create a realistic and flexible daily, weekly, or monthly plan. Some of the most popular calendar apps include Google Calendar, Outlook, Apple Calendar, and Calendly.

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2 Task managers

Another tool that can help you manage your time better is a task manager. A task manager is a software or app that helps you organize, track, and complete your tasks and subtasks. You can use a task manager to create lists, categories, labels, and tags for your tasks, and assign them due dates, priorities, statuses, and dependencies. You can also use a task manager to delegate tasks to others, collaborate with your team, and monitor your progress and performance. A task manager can help you break down your goals into manageable steps, focus on the most important and urgent tasks, and avoid procrastination and overwhelm. Some of the most popular task managers include Todoist, Asana, Trello, and Wunderlist.

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3 Time trackers

A time tracker is a tool that helps you measure how much time you spend on your tasks, activities, and projects. A time tracker can help you identify how you use your time, where you waste your time, and how you can improve your time management skills. You can use a time tracker to set timers, record your start and end times, and generate reports and charts that show your time distribution, productivity, and efficiency. A time tracker can also help you set realistic expectations, estimate your workload, and bill your clients accurately. Some of the most popular time trackers include Toggl, Harvest, RescueTime, and Clockify.

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Rashelle Isip

I help successful entrepreneurs overcome overwhelm and get things done in their businesses | Productivity Consultant | Time Management Coach | Organization Expert | Speaker | Author | LinkedIn Top Voice | Inc. Columnist
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A simple way to get a pulse on how you spend your time is to track your time using pen and paper. At the top of every hour, jot down what you worked on the previous hour. Continue for the remainder of the day. You'll have a quick glance into how you spent your time.

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4 Pomodoro timers

A Pomodoro timer is a tool that helps you apply the Pomodoro technique, a time management method that involves working in short bursts of focused time followed by short breaks. The Pomodoro technique can help you increase your concentration, motivation, and creativity, and reduce your fatigue, stress, and distractions. You can use a Pomodoro timer to divide your work into 25-minute intervals called Pomodoros, separated by 5-minute breaks. After every four Pomodoros, you take a longer break of 15 to 30 minutes. You can also use a Pomodoro timer to track your completed Pomodoros, review your results, and adjust your plan accordingly. Some of the most popular Pomodoro timers include Tomato Timer, Focus Booster, PomoDone, and Marinara Timer.

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5 Distraction blockers

A distraction blocker is a tool that helps you eliminate or minimize the sources of distraction that interfere with your time management and productivity. A distraction blocker can help you block or limit access to websites, apps, social media, games, or other online temptations that divert your attention from your work. You can also use a distraction blocker to mute or silence notifications, calls, messages, or emails that interrupt your flow and focus. A distraction blocker can help you create a more conducive and calm work environment, boost your self-discipline and willpower, and achieve more in less time. Some of the most popular distraction blockers include Freedom, StayFocusd, Cold Turkey, and Forest.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Alessandro Tonelli

Direttore Vendite I Autore di libri e articoli sulla vendita consultiva I Esperto in SaaS I Metodi Rain Selling, Gap Selling, Facilitation e Sherpa per facilitare il processo d’acquisto
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To implement the batching time method effectively, utilize these tools and technologies: project management tools (Asana, Trello), workflow automation tools (Zapier, IFTTT), email management tools (Inbox by Gmail, Outlook), communication/collaboration tools (Slack, Teams), and time tracking/productivity apps (RescueTime, Clockify). Group similar tasks together, automate repetitive actions, organize and prioritize emails, streamline communication, and track time usage. These tools will help you streamline work, reduce context switching, and maximize productivity. Set clear boundaries and allocate dedicated time blocks for specific task categories. Embrace batching to optimize your time management.

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Brett S.

Associate Project Manager at Schneider Electric
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Time management is an essential skill, which has to be continually developed. Smart tech is greatly helping this, from phones being able to pick information from texts or emails and adding it directly to your email or calendars. Some collaborative calendar apps like TimeTree work very well for team settings.

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What tools and technology help you manage your time better?

1

2

3

4

5

6

1 Calendar apps

2 Task managers

3 Time trackers

4 Pomodoro timers

5 Distraction blockers

6 Here’s what else to consider

Time Management

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What tools and technology help you manage your time better?

1

2

3

4

5

6

1 Calendar apps

2 Task managers

3 Time trackers

4 Pomodoro timers

5 Distraction blockers

6 Here’s what else to consider

Time Management

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