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What time management techniques can you use to improve your presentation skills?

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Presenting information to an audience can be a challenging task, especially if you have limited time and resources. You need to plan, prepare, and deliver your presentation effectively, while avoiding common pitfalls and distractions. How can you manage your time better and improve your presentation skills? Here are some time management techniques that can help you.

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Boyka Dimova

Community Manager at Schwarz IT

1 Set SMART goals

Before you start working on your presentation, you need to have a clear idea of what you want to achieve and how you will measure your success. SMART stands for Specific, Measurable, Achievable, Relevant, and Time-bound. A SMART goal for your presentation could be: "To inform and persuade 10 potential clients about the benefits of our office administration services in 15 minutes, using a PowerPoint slide deck and a handout." This goal helps you focus on your purpose, audience, scope, and format of your presentation.

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Lakshmi Kanta Manna

Facility Executive - Sodexo | Ex Qualcomm | Ex SmartE | Ex Compass Group India
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To enhances presentative kills through time management, setting SMART goals is effective. -Specific: Define a clear aspect to your presentation to improve, e.g.,"Enhance slide design for visual appeal." -Measurable: Set a quantities target, like "Reduce text on slides by 50% to promote visual clarity." -Achievable: Ensure the goal is realistic, considering available resources and time, e.g., "Complete slide redesign within one week." -Relevant: Align the goal with the overall presentation improvement objective, ensuring it contributes to your skills, e.g.,"Improve visual elements to engage the audience effectively." -Timebound: Establish a specific timeframe for achieving the goal, e.g.,"Complete the slide redesign before the next meeting."

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2 Break down your tasks

Once you have your SMART goal, you need to break down your presentation into smaller and manageable tasks. For example, you could divide your presentation into three main stages: research, design, and rehearsal. Then, you could assign each stage a deadline and a list of subtasks. For example, for the research stage, you could list: "Find relevant data and sources, analyze the needs and expectations of the audience, create an outline of the main points and arguments." Breaking down your tasks helps you organize your work and prioritize your actions.

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Rachel Edwards DipFA

Financial Planning, the road map to your financial future! Helping business owners maxmise their earnings and protect their family and business.
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Breaking down your steps into smaller parts makes them more achievable. By completing each smaller step you provide positivity to yourself. This then allows a positive attitude to your work.

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Boyka Dimova

Community Manager at Schwarz IT
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When working on a slide deck you can begin with adding everything in it and then working towards eliminating anything that isn't directly connected to the message you want to deliver. The result is a very trimmed-down and lean slide deck that focuses directly on impact.

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3 Use a calendar and a timer

A calendar and a timer are essential tools for managing your time and staying on track. A calendar helps you schedule your tasks and allocate your time according to your deadlines and availability. A timer helps you monitor your progress and avoid spending too much or too little time on each task. For example, you could use a calendar to block out specific time slots for each stage of your presentation, and a timer to limit your research time to 30 minutes per source. Using a calendar and a timer helps you balance your workload and avoid procrastination.

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4 Eliminate distractions

Distractions can ruin your concentration and productivity, especially when you are working on a presentation. You need to eliminate or minimize anything that can interrupt or divert your attention from your task. For example, you could turn off your phone and email notifications, close unnecessary tabs and windows on your computer, work in a quiet and comfortable environment, and inform your colleagues or family that you are busy. Eliminating distractions helps you focus on your presentation and improve your quality and efficiency.

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5 Seek feedback

Feedback is a valuable source of information and improvement for your presentation. You need to seek feedback from different sources and at different stages of your presentation. For example, you could ask your manager or a colleague to review your outline and slide deck, and give you suggestions on how to improve your content and structure. You could also ask a friend or a family member to watch your rehearsal and give you feedback on your delivery and style. Seeking feedback helps you identify and correct your mistakes and enhance your strengths.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Boyka Dimova

Community Manager at Schwarz IT
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Don't use big blocks of text, because they will only slow you down while presenting and the audience is more likely to lose interest.

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What time management techniques can you use to improve your presentation skills?

1

2

3

4

5

6

1 Set SMART goals

2 Break down your tasks

3 Use a calendar and a timer

4 Eliminate distractions

5 Seek feedback

6 Here’s what else to consider

Office Administration

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What time management techniques can you use to improve your presentation skills?

1

2

3

4

5

6

1 Set SMART goals

2 Break down your tasks

3 Use a calendar and a timer

4 Eliminate distractions

5 Seek feedback

6 Here’s what else to consider

Office Administration

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