Air freight is a fast and reliable way to ship goods internationally, but it requires careful planning and preparation. If you want to avoid delays, fines, or damage to your cargo, you need to follow these steps to prepare an international shipment for air freight.
The first step is to choose a suitable packaging for your goods, considering their weight, size, shape, and fragility. You should use sturdy boxes, crates, or pallets that can withstand the pressure and temperature changes in the air. You should also use cushioning materials, such as bubble wrap, foam, or paper, to protect your goods from shocks and vibrations. Make sure your packaging is sealed and labeled properly, with the sender and receiver information, the description and value of the goods, and any special handling instructions.
This week I witnessed a big mess caused by leaked machine oil bottles. No idea if this was caused by vibrations, faulty caps or some kind of collision, but all other products in the parcels had to be cleaned manually. I would suggest applying heat sealing as additional safety measure when it comes to liquids or vacuuming as an alternative. I would not recommend using bubble wrap when parcels include a number of heavy components - foam is much better choice as it provides maximum movement limitation.
The second step is to check the regulations and restrictions of the origin and destination countries, as well as the airline and the customs authorities. You should verify if your goods are classified as dangerous, restricted, or prohibited, and if they need any special permits, licenses, or certificates. You should also check the tariff codes, duties, taxes, and fees that apply to your goods, and how to declare them correctly. You should consult with your freight forwarder, broker, or agent to ensure you comply with all the requirements and avoid any penalties or delays.
Importante considerar que este punto va de la mano con el número 1; ya que desde la aerolínea hay normativas del como presentar y entregar la carga que va de la mano con un embalaje correcto (emplayado y fleje metálico en forma de gato) adicional a mantas térmicas, etiquetas, data loggers, etc. dependiendo el tipo de carga.
The third step in preparing for a shipment is to ensure all necessary documentation is in order. This includes a commercial invoice that lists the goods, seller/buyer information, terms of sale, and payment method. An air waybill serves as a contract of carriage between the shipper and carrier, and lists details such as origin, destination, weight, dimensions, and tracking number. A packing list should include the contents and quantity of each package in the shipment, as well as total weight and volume. Depending on the type and destination of goods, other documents may be required such as a bill of lading, certificate of analysis, health certificate, or export license. All documents should be accurate, complete, and consistent with enough copies for each party involved in the shipment.
Confirm all necessary information about the shipment, including dimensions, weight, contents, value, destination address, and any special handling requirements. Select a reputable freight forwarder or logistics provider with experience in international air freight shipments. Prepare the required documentation for international shipping, including a commercial invoice, packing list, air waybill (AWB), and any applicable export permits or licenses. They will help coordinate the logistics and handle documentation.
The fourth step is to arrange the pickup and delivery of your shipment, either by yourself or through a freight forwarder or agent. You should choose a reliable and reputable service provider that can offer you competitive rates, transit times, and insurance options. You should also communicate with them about the pickup and delivery dates, locations, and conditions, and confirm the booking and tracking details. You should be ready to hand over your shipment and documents to the carrier or agent at the agreed time and place, and to receive your shipment and documents at the destination.
The fifth step is to follow up and troubleshoot your shipment, using the tracking number or system provided by the carrier or agent. You should monitor the status and location of your shipment, and be alert for any updates or notifications. You should also be prepared to deal with any issues or problems that may arise, such as delays, damages, losses, or customs inspections. You should contact the carrier or agent as soon as possible if you need any assistance or information, and keep a record of the communication and resolution.
The sixth step is to review and evaluate your shipment, after you have received your goods and documents at the destination. You should check the condition and quantity of your goods, and report any discrepancies or claims to the carrier or agent. You should also check the accuracy and completeness of your documents, and pay any duties, taxes, or fees that are due. You should also provide feedback and ratings to the service provider, and learn from your experience and performance. You should keep your documents and records for future reference or audits.