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What are some tips for time blocking different types of assignments or projects?

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Time blocking is a diary management technique that helps you plan your tasks and projects in advance, by allocating specific time slots for each activity. It can help you improve your focus, productivity, and motivation, as well as reduce stress and procrastination. In this article, we will share some tips on how to use time blocking effectively for different types of assignments or projects as a student.

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1 Choose a time blocking tool

The first step to time blocking is to choose a tool that suits your preferences and needs. You can use a paper planner, a digital calendar, or an app that allows you to create time blocks and set reminders. Some popular time blocking apps are Google Calendar, Toggl Track, and Clockify. Whatever tool you choose, make sure it is easy to use, accessible, and flexible.

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Kirsten Felvus

Virtual Assistant | Helping small business owners free up time by assisting with their admin duties.
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I love a digital calendar like Google but I also love the old fashioned way of a paper diary. A digital version is good though as it can send reminders.

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2 Define your tasks and projects

The next step is to define your tasks and projects for the week or month ahead. You can use a to-do list, a syllabus, or a project plan to identify what you need to work on and when. Try to break down large or complex assignments into smaller and manageable subtasks, and prioritize them according to their urgency and importance. You can also group similar or related tasks together, such as reading, writing, or researching.

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3 Estimate the time required

Once you have defined your tasks and projects, you need to estimate how much time each one will take. This can be challenging, especially if you are not familiar with the task or project, or if you tend to underestimate or overestimate your time. A good way to improve your estimation skills is to track your time for a few weeks and compare it with your initial estimates. You can also use the Pomodoro technique, which involves working in 25-minute intervals with short breaks, to measure your progress and adjust your estimates accordingly.

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4 Create your time blocks

Now that you have your tasks and projects and their estimated time, you can create your time blocks. A time block is a fixed period of time dedicated to one specific task or project, usually ranging from 15 minutes to 2 hours. To create your time blocks, you need to consider your deadlines, your energy levels, your availability, and your preferences. For example, you might want to schedule your most important or difficult tasks for the morning, when you are more alert and focused, and leave your less demanding or creative tasks for the afternoon or evening. You might also want to avoid scheduling back-to-back time blocks, and leave some gaps for breaks, meals, and unexpected interruptions.

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5 Stick to your time blocks

The final step is to stick to your time blocks as much as possible. This means that you should start and end your tasks at the designated times, and avoid multitasking, distractions, or switching tasks. If you finish a task earlier than expected, you can use the extra time to review your work, start another task, or take a break. If you run out of time for a task, you can either extend the time block if you are close to completion, or reschedule it for another time. You should also review your time blocks regularly and make adjustments as needed, based on your feedback, changes, or new tasks.

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What are some tips for time blocking different types of assignments or projects?

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1 Choose a time blocking tool

2 Define your tasks and projects

3 Estimate the time required

4 Create your time blocks

5 Stick to your time blocks

Diary Management

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