What are some strategies for developing a project plan that is both feasible and impactful?

2 Define your goals and objectives

Once you have a clear picture of your needs and assets, you need to define your goals and objectives for your project. Your goals are the broad and long-term outcomes you want to achieve with your project, such as improving health, education, or livelihoods. Your objectives are the specific and measurable steps you need to take to reach your goals, such as increasing access, quality, or participation. When defining your goals and objectives, you should use the SMART criteria: Specific, Measurable, Achievable, Relevant, and Time-bound. This will help you make your project plan more focused, realistic, and trackable.

4 Budget your project

One of the most important and challenging aspects of your project plan is your budget. Your budget is a detailed estimate of the income and expenses of your project. It shows how much money you need, where it will come from, and how it will be spent. Your budget should be realistic, accurate, and transparent. It should reflect your project activities and resources, as well as your funder's requirements and expectations. When budgeting your project, you should consider the following tips: Use a standard format and template for your budget, such as Excel or Google Sheets. Include both direct and indirect costs, such as salaries, travel, overhead, or administration. Provide clear and concise explanations and justifications for each budget item. Categorize your budget into different sections, such as personnel, equipment, supplies, or evaluation. Seek feedback and advice from your colleagues, partners, or experts on your budget.

5 Schedule your project

Another essential component of your project plan is your schedule. Your schedule is a timeline that shows when and how you will implement your project activities and achieve your objectives. It helps you manage your time, resources, and tasks effectively and efficiently. It also helps you monitor your progress and adjust your plan if needed. When scheduling your project, you should consider the following steps: Break down your project into manageable phases, milestones, and tasks. Assign roles and responsibilities to each task. Estimate the duration and dependencies of each task. Use a tool, such as a Gantt chart, a calendar, or a project management software, to visualize and track your schedule. Review and update your schedule regularly and communicate any changes to your team and funder.

6 Evaluate your project

The final element of your project plan is your evaluation. Your evaluation is a systematic process of collecting and analyzing data to measure the results and impacts of your project. It helps you assess the effectiveness, efficiency, relevance, and sustainability of your project. It also helps you learn from your successes and failures and improve your future practice. When evaluating your project, you should consider the following aspects: Define your evaluation questions, indicators, and methods, based on your goals and objectives. Choose the most appropriate and feasible data sources, such as surveys, interviews, observations, or documents. Collect and analyze your data using quantitative and qualitative techniques, such as statistics, charts, or themes. Report and disseminate your findings and recommendations to your funder, team, partners, and beneficiaries.