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What are some effective ways to balance multiple projects without sacrificing your personal life?

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As an animator, you may often find yourself juggling multiple projects with tight deadlines, demanding clients, and creative challenges. While this can be exciting and rewarding, it can also take a toll on your personal life and well-being. How can you balance your work and your life without sacrificing your quality, passion, or sanity? Here are some effective ways to manage multiple projects and still have time for yourself.

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1 Prioritize your tasks

One of the first steps to balance multiple projects is to prioritize your tasks according to their urgency, importance, and complexity. You can use a simple matrix or a tool like Trello to sort your tasks into four categories: do first, schedule, delegate, and eliminate. This will help you focus on the most critical and valuable tasks, and avoid wasting time on the ones that are not essential or relevant.

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Roger A Wilbanks

Digital MKTG Sr Acct Exec | Award winning Comic Creator and Animator
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When I just started doing this animation thing, I approached it like comics where there were options. One was straight ahead, pencils, inks letters per page and another was an assembly line for the work flow. I made a LOT of mistakes with the straight ahead process. The assembly line process keeps the work compartmentalized so I am less likely to overlook something or leave a piece out.

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2 Set realistic goals and expectations

Another key to balance multiple projects is to set realistic goals and expectations for yourself and your clients. You need to know how much time and effort each project requires, and communicate that clearly to your clients. You also need to be honest with yourself about your capabilities, limitations, and preferences. Don't take on more work than you can handle, or agree to unrealistic deadlines or revisions. Learn to say no when necessary, and negotiate for better terms when possible.

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Najeeb Hassan

QA Analyst at Build A Rocket Boy
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For managing multiple projects, splitting the work week up into different focus areas and projects on different days can be effective, with more time set aside for higher priority or larger projects. Essentially, we will end up with dedicated days for specific areas or dedicating specific days to each project, whichever method works better for the person and scope of each project. For example, 2 days on one project and the other 3 days on the larger/higher priority project. Also if needed, limiting how many projects to take on at a time is essential to ensure that any projects currently being worked on can be delivered to the highest quality. Clear timeframes are also essential for the effective delivery of each project.

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3 Plan your schedule and stick to it

Once you have prioritized your tasks and set your goals and expectations, you need to plan your schedule and stick to it. You can use a calendar or a tool like Asana to create a timeline for each project, and break down the tasks into smaller steps. You also need to allocate time for breaks, meals, exercise, and leisure. Having a regular routine and structure will help you stay focused, productive, and motivated. It will also help you avoid distractions, procrastination, and burnout.

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4 Track your progress and adjust accordingly

Another way to balance multiple projects is to track your progress and adjust accordingly. You can use a tool like Harvest or Clockify to track how much time you spend on each project, and compare it with your estimates and deadlines. This will help you identify any issues, delays, or bottlenecks, and take corrective actions. You may need to revise your priorities, goals, expectations, or schedule, depending on the situation. You also need to update your clients regularly on your progress and any changes.

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Jenny Goring

Graphic Designer, JLL Capital Markets, Debt and Retail Teams
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I use Toggl - the free version. It's plenty robust enough for my little one-person business. It allows me to enter clients and track specific projects. It's as easy as clicking start and stop, and you can use it on your computer and your phone. So if you're in the car or at the store and you get a call from a client, don't forget to track it! If you track very moment you spend working on a project, it will make it so much easier to bid the next time an opportunity arises.

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5 Delegate or outsource some tasks

One more way to balance multiple projects is to delegate or outsource some tasks that are not within your core competencies or interests. You can hire other animators, designers, editors, or assistants to help you with some aspects of your projects, such as research, scripting, sound, or animation. This will free up some of your time and energy, and allow you to focus on the tasks that you are best at and enjoy the most. You can use platforms like Upwork or Fiverr to find freelancers or agencies that suit your needs and budget.

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6 Set boundaries and take care of yourself

The final way to balance multiple projects is to set boundaries and take care of yourself. You need to respect your own time, space, and health, and not let work take over your life. You can do this by setting clear and consistent working hours, turning off your notifications, and avoiding checking your emails or messages after work. You also need to take care of your physical, mental, and emotional well-being, by getting enough sleep, eating well, exercising, meditating, or doing other activities that relax and recharge you.

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Sarah Mondestin

Senior UX Content Designer at BrainPOP | UX Writing | UX Research
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One thing I've found helpful in setting boundaries is being honest about how much time you spend on projects. This includes doing the research, gathering data, talking to the right people, and taking breaks and breathers. I'm definitely a "yes" person. I want to be helpful and do ALL the projects. But when I take a few days to assess my time and to really evaluate how long things take me, I'm better able to handle multiple requests, know what to say "yes" to, and more importantly, what to say "no" to.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are some effective ways to balance multiple projects without sacrificing your personal life?

1

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3

4

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6

7

1 Prioritize your tasks

2 Set realistic goals and expectations

3 Plan your schedule and stick to it

4 Track your progress and adjust accordingly

5 Delegate or outsource some tasks

6 Set boundaries and take care of yourself

7 Here’s what else to consider

Animation

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What are some effective ways to balance multiple projects without sacrificing your personal life?

1

2

3

4

5

6

7

1 Prioritize your tasks

2 Set realistic goals and expectations

3 Plan your schedule and stick to it

4 Track your progress and adjust accordingly

5 Delegate or outsource some tasks

6 Set boundaries and take care of yourself

7 Here’s what else to consider

Animation

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