What are some effective strategies for managing time when sources are difficult to reach?

1 Plan ahead

Before you start contacting sources, make a plan for your story. Identify the main angle, the key questions, and the potential sources. Do some background research on them and their expertise. Prioritize the most relevant and credible ones, and have some backup options in case they are unavailable. Set a realistic deadline for yourself and allocate enough time for each source.

2 Use multiple channels

Don't rely on just one method of communication to reach out to sources. Use multiple channels, such as email, phone, social media, or online platforms. Try to find out their preferred way of contact and follow up with them regularly. Be polite, concise, and clear about your purpose and deadline. Explain why their input is valuable and how it will benefit them and the audience.

3 Be flexible

Sometimes, sources might not be able to talk to you at your preferred time or place. Be flexible and accommodate their schedule and location as much as possible. Offer them alternatives, such as video calls, voice messages, or written responses. If they are hesitant or reluctant, try to address their concerns and build rapport. Show them that you respect their privacy and confidentiality, and that you are willing to listen to their perspective.

4 Organize your notes

As you collect information from different sources, make sure to organize your notes properly. Use a system that works for you, such as digital tools, apps, or notebooks. Label your notes with the source's name, date, and contact details. Highlight the main points, quotes, and facts that you want to use in your story. Review your notes regularly and check for accuracy and consistency.

5 Write as you go

Don't wait until you have all the sources to start writing your story. Write as you go, based on the information you have gathered so far. This will help you save time, avoid writer's block, and identify any gaps or issues in your story. You can always edit, revise, or update your story later, as you get more responses from sources. Writing as you go will also help you meet your deadline and deliver a high-quality story.

6 Seek feedback

One way to improve your time management and productivity as a journalist is to seek feedback from others. Ask your colleagues, editors, or mentors for their opinions and suggestions on your story and your sources. They might have some insights, tips, or contacts that can help you reach out to sources more effectively. Feedback can also help you refine your angle, structure, and style of your story.