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What are some data privacy tools that help manage data retention and deletion?

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Data privacy is a crucial aspect of data governance, especially in the era of strict regulations and consumer expectations. Data retention and deletion policies are essential for complying with data protection laws, reducing storage costs, and minimizing risks of data breaches. However, managing data retention and deletion can be challenging, especially for large and complex data environments. That's why data privacy tools can help you automate and simplify this process. In this article, we will explore some of the data privacy tools that can help you manage data retention and deletion effectively.

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1 Data classification tools

Data classification tools help you identify and categorize your data based on its sensitivity, value, and retention requirements. Data classification tools can scan your data sources, apply predefined or custom rules, and assign labels or tags to your data. This way, you can easily track and monitor your data inventory, and apply appropriate data retention and deletion policies based on the data classification. Data classification tools can also help you comply with data privacy regulations, such as GDPR, CCPA, or HIPAA, by identifying personal or sensitive data and applying data protection measures.

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Albert R.

Client Technical Specialist, Chief Database Architect, Northeast US @ Mphasis || Health AI @ DocNote.ai || GenAI Search Evaluating LLM's @ MetaRAG.ai
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No tools required. It's just a customer table, and compliance is assured as long as the enterprise adheres to its own policies. Visit www.NIST.ai for assistance. (Note: Deletion isn't an option, as it would violate GAAP as we understand it.)

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2 Data masking tools

Data masking tools help you protect your data from unauthorized access or exposure by replacing or obscuring sensitive data elements with fictitious or anonymized data. Data masking tools can help you reduce the risk of data breaches, comply with data privacy regulations, and enable data sharing or analysis without compromising data privacy. Data masking tools can also help you manage data retention and deletion by allowing you to retain only the masked or anonymized data, and delete the original or unmasked data after a certain period or event.

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3 Data archiving tools

Data archiving tools help you move your data from active or operational systems to long-term or offline storage systems. Data archiving tools can help you optimize your storage costs, performance, and security by keeping only the data that is needed for current or frequent use, and storing the rest in cheaper or more secure locations. Data archiving tools can also help you manage data retention and deletion by allowing you to set retention periods or schedules for your archived data, and delete the data that is no longer needed or relevant.

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4 Data erasure tools

Data erasure tools help you delete your data permanently and securely from your storage devices or media. Data erasure tools can help you prevent data recovery or leakage by overwriting or destroying the data beyond retrieval. Data erasure tools can also help you comply with data privacy regulations, such as GDPR, CCPA, or HIPAA, by ensuring that you delete personal or sensitive data when requested by data subjects or when required by law. Data erasure tools can also help you manage data retention and deletion by allowing you to delete data that is obsolete, redundant, or expired.

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Daniel Fernández-Viagas Gallego

GRC | SGSI- ENS | DPD certificado según esquema AEPD-DPD| Certified Data Privacy Professional (CDPP)
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Los datos personales tienen fecha de caducidad, una vez completada la finalidad para la que fueron recabados, deben bloquearse. Nadie quiere hacerlo, ya que los datos son dinero, pero....puedo almacenarlos? Realmente no, principio de limitación del tratamiento, así que bloquealos el tiempo legalmente requerido y después borralos. Asegúrate de que puedes demostrar que lo has hecho bien, accountability siempre.

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David Regairaz

Abogado - Mg. Derecho Digital y Ciberseguridad - Data Protection Oficcer - Privacidad - IA - Compliance Digital - Gestión de Riesgos Tecnológicos - Seguridad de la Información
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Es importante tener en cuenta que para el cumplimiento adecuado del GDPR existe una obligación de borrado seguro respecto a datos personales ya que luego de vencido el plazo estrictamente necesario que justifica el tratamiento de datos, se debe proceder al borrado de los datos que fueron objeto de la relación entre Interesado y Responsable del Tratamiento. Ello no se logra si se "manda a la papelera de reciclaje" ni tampoco con factory reset, ya que en definitiva ningún borrado ha existido lo que puede traer aparejado sanciones del ente regulador. Para dar respuesta a esta obligación de manera adecuada se deben usar herramientas específicas que utilicen protocolos sólidos y que emitan un certificado detallado sobre el borrado.

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5 Data audit tools

Data audit tools help you monitor and record your data activities and transactions. Data audit tools can help you track and verify your data usage, access, modification, and deletion. Data audit tools can also help you comply with data privacy regulations, such as GDPR, CCPA, or HIPAA, by providing evidence of your data processing and protection practices. Data audit tools can also help you manage data retention and deletion by allowing you to review and validate your data retention and deletion policies and actions.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are some data privacy tools that help manage data retention and deletion?

1

2

3

4

5

6

1 Data classification tools

2 Data masking tools

3 Data archiving tools

4 Data erasure tools

5 Data audit tools

6 Here’s what else to consider

Data Governance

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What are some data privacy tools that help manage data retention and deletion?

1

2

3

4

5

6

1 Data classification tools

2 Data masking tools

3 Data archiving tools

4 Data erasure tools

5 Data audit tools

6 Here’s what else to consider

Data Governance

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