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What are some creative ways to delegate and outsource tasks?

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As a small business owner, you know how challenging it can be to manage your time and resources effectively. You have to wear many hats and juggle multiple tasks, often without enough help or support. But you don't have to do everything yourself. There are some creative ways to delegate and outsource tasks that can save you time, money, and stress. In this article, we'll share six small business productivity hacks that can help you streamline your operations and focus on your core competencies.

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Ryan Amato

Commercial Painting and Epoxy Estimator @ Lehigh Valley Epoxy Coatings | Paint Coatings, Anti-Microbial Coatings

1 Hire a virtual assistant

A virtual assistant (VA) is a remote professional who can handle various administrative, creative, or technical tasks for you. You can hire a VA for a specific project, a fixed number of hours, or a long-term contract. A VA can help you with tasks such as email management, social media marketing, bookkeeping, research, data entry, and more. You can find a VA through online platforms like Upwork, Fiverr, or Zirtual, or through referrals from your network.

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2 Automate your processes

Automation is the use of technology to perform tasks that are repetitive, routine, or time-consuming. Automation can help you reduce errors, increase efficiency, and free up your time for more strategic or creative work. You can automate tasks such as invoicing, scheduling, follow-ups, reporting, and more. You can use tools like Zapier, IFTTT, or Integromat to connect different apps and create workflows that run automatically.

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3 Outsource your non-core functions

Outsourcing is the practice of hiring external providers to perform tasks that are not part of your core business. Outsourcing can help you access specialized skills, lower your costs, and improve your quality. You can outsource functions such as accounting, legal, web design, graphic design, content writing, and more. You can find outsourcing providers through online platforms like Upwork, Fiverr, or 99designs, or through agencies or consultants.

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4 Delegate to your team

Delegation is the process of assigning tasks or responsibilities to your team members. Delegation can help you empower your team, develop their skills, and increase their engagement. You can delegate tasks that are not your strengths, that are not urgent or important, or that can be done better by someone else. You can use tools like Asana, Trello, or Basecamp to assign and track tasks, communicate with your team, and monitor progress.

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5 Use the 80/20 rule

The 80/20 rule, also known as the Pareto principle, states that 80% of your results come from 20% of your efforts. The 80/20 rule can help you prioritize your tasks and focus on the ones that have the most impact on your goals. You can use the 80/20 rule to identify and eliminate the tasks that are not adding value, to optimize your processes and systems, and to leverage your strengths and opportunities.

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Gene Strother

Public Speaker | Writer | Servant/Leader | President of Adjust U, LLC
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Ask three questions? 1. Why are doing this? 2. What happens if we stop? 3. What could we do instead? Get rid of the rocking chairs that give your team something to do and get you nowhere.

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6 Batch your tasks

Batching is the technique of grouping similar tasks together and doing them in one go. Batching can help you reduce distractions, increase concentration, and improve productivity. You can batch tasks that require the same type of thinking, the same tools, or the same location. For example, you can batch your calls, emails, meetings, social media posts, or content creation.

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Ryan Amato

Commercial Painting and Epoxy Estimator @ Lehigh Valley Epoxy Coatings | Paint Coatings, Anti-Microbial Coatings
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The Michael Hyatt delegation method involves a simple four-step process that can be applied to any task or project. The first step is to define the task or project, which involves clarifying the goals, objectives, and expectations. The second step is to assign the task to the appropriate team member, taking into account their skills, experience, and availability. The third step is to provide the necessary resources and support to enable the team member to complete the task successfully. Finally, the fourth step is to monitor progress and provide feedback to ensure that the task is completed on time and to a high standard.

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What are some creative ways to delegate and outsource tasks?

1

2

3

4

5

6

1 Hire a virtual assistant

2 Automate your processes

3 Outsource your non-core functions

4 Delegate to your team

5 Use the 80/20 rule

6 Batch your tasks

Small Business

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What are some creative ways to delegate and outsource tasks?

1

2

3

4

5

6

1 Hire a virtual assistant

2 Automate your processes

3 Outsource your non-core functions

4 Delegate to your team

5 Use the 80/20 rule

6 Batch your tasks

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