What are some common mistakes to avoid when inserting and formatting charts and graphs?

1 Choose the Right Type of Chart or Graph

The first step is to choose the right type of chart or graph for your data and your message. Different types of charts and graphs have different purposes and strengths, and you should select the one that best suits your needs. For example, if you want to compare values across categories, you can use a bar chart, a column chart, or a pie chart. If you want to show trends over time, you can use a line chart, an area chart, or a scatter plot. If you want to show the relationship between two variables, you can use a scatter plot, a bubble chart, or a correlation matrix. You can find more examples and guidelines on how to choose the right type of chart or graph online or in your software help menu.

2 Insert the Chart or Graph in Your Document

To insert a chart or graph into your document, whether it be a word processor, a spreadsheet, or a presentation software, you will need to select the data for your chart or graph and make sure it is organized, accurate, and complete. Next, go to the insert tab or menu and choose the type of chart or graph you want to use. You may have to browse through different categories or subtypes to find the one you need. Lastly, adjust the size and position of your chart or graph in your document by dragging the corners or edges to resize it, using alignment and distribution tools to position it, or utilizing wrap text or break text options to control how your text flows around your chart or graph.

3 Format the Chart or Graph Elements

The final step is to format the chart or graph elements to make it clear, attractive, and consistent. This includes the title, the legend, the axes, the labels, the data series, the gridlines, and the background. You can format these elements by using the format tab or menu, or by right-clicking on the element and choosing the format option. For example, use a descriptive and concise title that summarizes the main message or finding of your chart or graph. Additionally, use a legend to explain any colors, symbols, or patterns used. Also use labels to identify the data series or points directly on your chart or graph. Axes are important for showing scale and range of your data, while gridlines make it easier to read and compare values. Furthermore, you can use colors, shapes, sizes, and styles to differentiate and emphasize data series or points in your chart or graph. Make sure all elements are compatible and complementary - avoid using too many flashy elements.