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What are the most effective ways to migrate digital content to new systems?

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Migrating digital content to new systems is a common challenge for library services, especially as technology evolves and standards change. Digital content can include various types of media, such as documents, images, audio, video, and datasets, that need to be preserved and accessed by users. However, moving digital content from one system to another can pose risks of data loss, corruption, or incompatibility. Therefore, library services need to adopt effective strategies to ensure a smooth and successful migration process. In this article, we will discuss some of the most effective ways to migrate digital content to new systems, based on the best practices of library digital preservation and curation.

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Roberto 'Dino' Pereira ??????

Dinossauro do Tráfego | A Publicidade é o caminho que escolhi para transformar negócios e impactar vidas!

1 Assess the current system

Before planning a migration, you need to assess the current system that hosts your digital content. This involves identifying the type, format, size, and location of your digital content, as well as the metadata, policies, and workflows that govern it. You also need to evaluate the performance, functionality, and usability of the current system, and identify any gaps, issues, or limitations that affect your digital content management. By assessing the current system, you can determine the scope, objectives, and requirements of the migration project, and prioritize the most important and urgent digital content to migrate.

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Roberto 'Dino' Pereira ??????

Dinossauro do Tráfego | A Publicidade é o caminho que escolhi para transformar negócios e impactar vidas!
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Cada tipo de migra??o pode enfrentar situa??es que podem torná-las mais ou menos difíceis. Por exemplo, na migra??o de um site devido a problemas de performance e desempenho no servidor em que esteja hospedado, seja por ser um "servidor compartilhado" ou pela própria estrutura do servidor escolhido, custos ou mesmo n?o possuir a estrutura adequada, é preciso pensar em todos os fatores dessa migra??o. O site é institucional? Está ligado ou n?o a um aplicativo? Possui blog? Possui redundancia para reduzir a carga ou possíveis falhas, quedas momentaneas ou prolongadas? O motivo da migra??o é falta de suporte ou é a infraestrutura? A escolha ideal passará por uma análise minuciosa de todas as melhorias necessárias.

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2 Choose the target system

The next step is to choose the target system that will host your migrated digital content. The target system should meet your needs and expectations for digital content preservation and access, as well as comply with the relevant standards and best practices of library services. You should consider the features, functions, and capabilities of the target system, such as storage capacity, security, scalability, interoperability, user interface, and analytics. You should also compare the costs, benefits, and risks of different options, and consult with stakeholders and users to get their feedback and input. By choosing the target system, you can ensure that your migrated digital content will be compatible, reliable, and accessible.

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Roberto 'Dino' Pereira ??????

Dinossauro do Tráfego | A Publicidade é o caminho que escolhi para transformar negócios e impactar vidas!
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Um dos fatores que analisei nas últimas consultorias que fiz foi o uso de NoSQL para evitar o empilhamento de dados e a sobrecarga no servidor. Isso desafoga o banco de dados e torna a performance incrivelmente superior. Outro ponto interessante para a escalabilidade é a possibilidade de upgrades dentro da infraestrutura, iniciando por exemplo, num VPS, em seguida a um VDS até que seja preciso um Dedicado. Quanto maior o volume de conteúdo, maior a necessidade de manuten??o, seguran?a e preven??o de riscos operacionais.

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3 Prepare the digital content

Before migrating the digital content, you need to prepare it for the transition. This involves cleaning, organizing, and standardizing your digital content, as well as updating and enhancing the metadata. You should also check the quality and integrity of your digital content, and fix any errors, inconsistencies, or duplicates. You may need to convert or transform some of your digital content to match the format or specifications of the target system, or to improve the usability or preservation of the digital content. By preparing the digital content, you can reduce the complexity and duration of the migration process, and improve the outcomes and results.

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Roberto 'Dino' Pereira ??????

Dinossauro do Tráfego | A Publicidade é o caminho que escolhi para transformar negócios e impactar vidas!
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Ao falarmos em metadados, falamos também de SEO e de como os bots de algoritmos de busca impactam na performance do servidor. Como existem diversos bots, algumas configura??es de seguran?a via htaccess para bloquear o excesso de requisi??es ou de bots maliciosos é essencial. A migra??o deve ser pensada também nestes aspectos e preservar a integridade do conteúdo para que a qualidade da experiência do usuário seja mantida em alto nível. No fim, tanto para nós profissionais de marketing quanto para as empresas, é indispensável estruturar a migra??o de conteúdo com coerência e planejamento.

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4 Execute the migration

The migration process involves transferring your digital content from the current system to the target system, using the appropriate tools and methods. You should plan and schedule the migration carefully, and communicate with stakeholders and users about the expected timeline and impact. You should also backup your digital content before and after the migration, and monitor and document the migration progress and performance. You may need to test and troubleshoot the migration process, and resolve any issues or problems that arise. By executing the migration, you can ensure that your digital content is moved safely and securely to the new system.

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5 Validate the migration

After the migration, you need to validate that your digital content is correctly and completely transferred to the target system, and that it meets your quality and usability standards. This involves verifying and comparing the digital content and metadata in both systems, and checking for any discrepancies, errors, or anomalies. You should also evaluate the functionality and performance of the target system, and assess the user satisfaction and feedback. You may need to make some adjustments or improvements to the target system, or to the digital content or metadata, based on the validation results. By validating the migration, you can ensure that your digital content is preserved and accessible in the new system.

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6 Maintain the digital content

The migration process does not end with the validation. You need to maintain your digital content in the target system, and ensure its ongoing preservation and access. This involves updating and enhancing your digital content and metadata, as well as your policies and workflows, to reflect the changes and needs of the target system. You should also monitor and review the performance and functionality of the target system, and identify any opportunities or challenges for improvement or innovation. You should also plan for future migrations, and prepare for any potential changes or developments in technology or standards. By maintaining your digital content, you can ensure its long-term value and relevance for library services and users.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the most effective ways to migrate digital content to new systems?

1

2

3

4

5

6

7

1 Assess the current system

2 Choose the target system

3 Prepare the digital content

4 Execute the migration

5 Validate the migration

6 Maintain the digital content

7 Here’s what else to consider

Library Services

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What are the most effective ways to migrate digital content to new systems?

1

2

3

4

5

6

7

1 Assess the current system

2 Choose the target system

3 Prepare the digital content

4 Execute the migration

5 Validate the migration

6 Maintain the digital content

7 Here’s what else to consider

Library Services

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