What are the most common mistakes when revising a document?

1 Mistake #1: Not following the instructions

One of the biggest mistakes when revising a document is not following the instructions or guidelines from your boss, client, or audience. For example, if you are asked to write a report with a specific format, length, and style, you should adhere to those requirements and not deviate from them. Otherwise, you risk losing credibility, wasting time, and confusing your readers. To avoid this mistake, make sure you understand the purpose, scope, and expectations of your document before you start writing and revising.

2 Mistake #2: Not reviewing the content

Another common mistake when revising a document is not reviewing the content for accuracy, relevance, and completeness. For example, if you are writing a proposal, you should check that your facts, figures, and arguments are correct, up-to-date, and convincing. If you are writing a memo, you should ensure that your message is clear, concise, and consistent. To avoid this mistake, read your document carefully and critically, and verify any information that may be questionable or outdated.

3 Mistake #3: Not editing the structure

A third common mistake when revising a document is not editing the structure for coherence, logic, and flow. For example, if you are writing a letter, you should organize your paragraphs in a way that makes sense and guides your reader through your main points. If you are writing a presentation, you should use headings, subheadings, and transitions to create a clear and engaging narrative. To avoid this mistake, use an outline to plan and structure your document, and rearrange, add, or delete any sections that are irrelevant, redundant, or confusing.

5 Mistake #5: Not getting feedback

A fifth common mistake when revising a document is not getting feedback from someone else who can offer a different perspective and insight. For example, if you are writing a brochure, you should ask someone who is familiar with your target audience and your product or service to review your document and suggest any improvements. If you are writing a report, you should ask someone who is knowledgeable about your topic and your goals to evaluate your document and provide any feedback. To avoid this mistake, seek feedback from a trusted colleague, friend, or professional who can help you improve your document.

6 Mistake #6: Not making the final changes

A sixth common mistake when revising a document is not making the final changes based on your own review and the feedback you received. For example, if you are writing a newsletter, you should implement any revisions that enhance the quality, clarity, and effectiveness of your document. If you are writing a contract, you should finalize any changes that reflect the agreement, terms, and conditions of your deal. To avoid this mistake, review your document one last time and make sure you have addressed all the issues and suggestions before you submit or publish it.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?