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What are the key steps and best practices for managing an e-learning project team and timeline?

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E-learning is a popular and effective way to deliver training and education online. However, planning and managing an e-learning project can be challenging, especially if you have a large and diverse team and a tight deadline. In this article, we will share some key steps and best practices for planning and executing a successful e-learning project.

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Zsolt Olah

Data, learning analytics, measurement, technology, engagement => Impact @ Intel. ex-Amazon
Rony Germon, PhD

Fondateur de Futur Possible | Neuropédagogie | IA | Digital Learning | Formation IA | Digitalisation OF/CFA
Mónica Isabel Gómez

Learning experience designer I e-Learning I Creative thinking facilitator I Education Researcher l Midjourney…

1 Define the scope and objectives

The first step in any e-learning project is to define the scope and objectives of the project. What are you trying to achieve? Who are your target learners? What are their needs and preferences? How will you measure the outcomes and impact of the project? These questions will help you clarify the scope and objectives of the project and set realistic and measurable goals.

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Rony Germon, PhD

Fondateur de Futur Possible | Neuropédagogie | IA | Digital Learning | Formation IA | Digitalisation OF/CFA
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Pour définir la portée et les objectifs d'un projet d'apprentissage en ligne : Clarifiez ce que vous essayez d'accomplir. Identifiez vos apprenants cibles. Analysez leurs besoins et préférences. Déterminez comment vous mesurerez les résultats. évaluez l'impact potentiel du projet. Fixez des objectifs réalistes et mesurables. Ces étapes sont cruciales pour guider le projet vers le succès. Comme le dit Tony Hsieh, ancien CEO de Zappos : "Sans une vision claire et des objectifs définis, vous risquez de perdre de vue ce qui compte vraiment dans votre projet".

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Aishwarya Pandere

Sales Training and Development Officer at Etihad
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The best practices that work for me and my team are: 1. Creating project briefs to document and realize the expectations and scope from start to end 2. Brainstorming with the team. While assigning them tasks, also discuss their inputs if they have any. 3. Once the tasks as per project phases are assigned, keep the communication going while they work on the tasks. (Research, analysis, storyboarding, implementation, testing, reviewing) 4. Mark the tasks as completed as and when they get done and schedule 15 min catch-ups every week with team to touch on the progress 5. Test the project on multiple platforms and multiple devices to ensure accuracy and accessibility 6. Always keep buffer time for risks.

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2 Assemble and communicate with your team

The next step is to assemble and communicate with your team. Depending on the size and complexity of the project, you may need different roles and skills, such as instructional designers, subject matter experts, developers, graphic designers, testers, and project managers. You should assign clear roles and responsibilities to each team member and establish regular communication channels and methods. You should also create a project charter that outlines the project vision, scope, objectives, deliverables, timeline, budget, risks, and assumptions.

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Mónica Isabel Gómez

Learning experience designer I e-Learning I Creative thinking facilitator I Education Researcher l Midjourney crosspollination
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To create a plan, you need to specify the dates, deliverables and the responsible party for each task. You also need to set up a follow-up process of reminders to keep everyone on track. If you are coordinating the team, you should decide the best way of communicating progress and addressing issues that come up. Make sure to review the process early and often to identify and resolve issues in a timely manner. Always add at least 10% extra time to the plan to accommodate unexpected issues.

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Rony Germon, PhD

Fondateur de Futur Possible | Neuropédagogie | IA | Digital Learning | Formation IA | Digitalisation OF/CFA
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Pour assembler et communiquer efficacement avec votre équipe : 1. Identifiez les r?les nécessaires selon la taille et la complexité du projet. 2. Recrutez des experts en la matière, concepteurs pédagogiques, développeurs, graphistes, testeurs, et chefs de projet. 3. Attribuez des r?les et responsabilités clairs à chaque membre. 4. établissez des canaux et des méthodes de communication réguliers. 5. Créez une charte de projet détaillant : - Vision - Portée - Objectifs - Livrables - Calendrier - Budget - Risques - Hypothèses

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Alejandro Espinosa Mora

Gerente Aprendizaje en Grupo Elektra
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Se debe implementar una cultura de trabajo en soluciones de aprendizaje en 3 pasos. 1. Implementar el modelo ADDIE. 2 Fundamentos de SCRUM, y 3. Liderazgo servicial. El primero define los alcances en cada fase de un proyecto de aprendizaje, el segundo la forma de construirse, comunicarse, medirlo, dar seguimiento, roles, prioridades, etc. y el tercero motiva, íntegra e inspira a los integrantes del equipo.

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3 Design and develop the e-learning content

The third step is to design and develop the e-learning content. This involves applying instructional design principles and methods to create engaging and effective learning experiences. You should follow a systematic process, such as ADDIE (Analysis, Design, Development, Implementation, Evaluation), to design and develop the e-learning content. You should also use appropriate tools and technologies, such as authoring tools, learning management systems, and multimedia elements, to create and deliver the e-learning content.

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Rony Germon, PhD

Fondateur de Futur Possible | Neuropédagogie | IA | Digital Learning | Formation IA | Digitalisation OF/CFA
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Pour concevoir et développer un contenu e-learning efficace : 1. Appliquez des principes de conception pédagogique pour créer des expériences engageantes. 2. Suivez un processus systématique tel que ADDIE : - Analyse - Conception - Développement - Mise en ?uvre - évaluation 3. Utilisez les outils et technologies appropriés : - Outils de création - Systèmes de gestion de l'apprentissage (LMS) - éléments multimédias 4. Assurez-vous que le contenu est interactif et accessible. 5. Testez et itérez pour optimiser l’efficacité du contenu. Un contenu bien con?u est essentiel pour capter l'attention des apprenants et atteindre les objectifs pédagogiques.

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Claire Merchant

Supporting the Ardagh Glass teams in Europe to design and deliver impactful learning
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Designing and developing e-learning are two different tasks. A designer should judge the learning design, language structure, audience engagement and business/learner needs. The developer should then focus on graphic design, appropriate technologies and formats, user interface and experience. All of these skills in one role/step is underplaying the work and skills involved.

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Angelia Robinson, MSIDT

Education Manager, Instructional Designer, Special Education Advocate
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As you develop the e-learning content, it is important to consider accessibility. How will those with learning challenges or disabilities interact with your instructional product? Which aspects of Universal Design for Learners can you incorporate?

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4 Test and review the e-learning content

The fourth step is to test and review the e-learning content. This involves checking the functionality, usability, accessibility, and quality of the e-learning content. You should conduct various types of testing, such as technical testing, user testing, and content testing, to identify and fix any errors or issues. You should also gather feedback from stakeholders, such as clients, learners, and subject matter experts, to ensure that the e-learning content meets their expectations and needs.

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Rony Germon, PhD

Fondateur de Futur Possible | Neuropédagogie | IA | Digital Learning | Formation IA | Digitalisation OF/CFA
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Votre approche est méthodique, mais elle manque de l'audace nécessaire pour vraiment faire la différence. Tester et réviser, c’est standard. Mais dans le monde des startups, standard n’est pas suffisant. Voici ce qu’il faut faire : - Organisez des tests de "stress" extrêmes pour repousser les limites de votre contenu. - Impliquez les utilisateurs finaux dès les premières étapes, en mode beta test, pour capter des insights réels et immédiats. - Utilisez des outils d’analyse de données pour suivre chaque interaction et ajuster en temps réel. évitez de vous perdre dans des tests interminables sans en tirer des le?ons concrètes. Chaque test doit se traduire par une action immédiate.

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Dawn Brinker White

Curriculum Developer @ CrowdStrike | Cloud Security
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The first step is to work backwards from the learner. I've adopted a hybrid design thinking/ADDIE development model in recent years, and this framework has helped me to stay focused on the outcomes and not the noise from project delays, program manager indecision, and SME's unresponsiveness. I spend quality time (not necessarily more time) in the empathise/analyze phase to really define the best solution for users. I use this to ideate and design a project plan/storyboard that I make available to all stakeholders for iterative feedback during weekly project meetings. Next, I hold a pre-brief meeting to walk stakeholders through the prototype. The feedback I get is amazing and helps inform the final design.

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5 Implement and evaluate the e-learning project

The final step is to implement and evaluate the e-learning project. This involves launching and delivering the e-learning content to the target learners and measuring the results and impact of the project. You should use appropriate methods and tools, such as surveys, quizzes, analytics, and reports, to collect and analyze data on the learners' performance, satisfaction, and behavior. You should also use the data to evaluate the effectiveness of the e-learning project and identify areas for improvement or enhancement.

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Zsolt Olah

Data, learning analytics, measurement, technology, engagement => Impact @ Intel. ex-Amazon
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"Evaluate" is actually also the first step in the process (as in measurement and evaluation). It is way too late to think about measurement and evaluation after your project has launched/implemented. In fact, the measurement and evaluation part should determine the design. And sometimes, the verdict is no e-learning at all.

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Rony Germon, PhD

Fondateur de Futur Possible | Neuropédagogie | IA | Digital Learning | Formation IA | Digitalisation OF/CFA
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Voici le plan à suivre : - Lancement en mode guerrilla : Créez de l’engagement dès le départ en utilisant des techniques de lancement viral. Pensez à des campagnes sur les réseaux sociaux, des partenariats stratégiques, et du contenu exclusif. - Analyse en continu : Ne vous contentez pas de rapports mensuels. Installez des outils d’analyse en temps réel pour ajuster votre stratégie à la volée. - Feedback itératif : Utilisez les données collectées non seulement pour évaluer, mais pour itérer rapidement. Transformez chaque évaluation en une nouvelle version du projet, meilleure et plus adaptée. à éviter absolument : Attendre la fin du projet pour évaluer.

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Farhan Malik

Your Friendly Neighbourhood L&D Consultant | Design Thinker | Lean Six Sigma Green Belt Certified | Prince2 Certified
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One thing that I've realized through all my experience in the L&D space is that content developmentis seen as very much process oriented with very little room for experimentation and flow of new ideas. After all, the field is very well researched and all the stalwarts of L&D know exactly what is needed to learn effectively. I believe with the evolution of technology and AI, there is a lot more room for experimentation and trying new ways of content design keep in view the social media habits of the society at large. Ofcourse, evaluation gives you that critical feedback to know what works best for your audience.

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What are the key steps and best practices for managing an e-learning project team and timeline?

1

2

3

4

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1 Define the scope and objectives

2 Assemble and communicate with your team

3 Design and develop the e-learning content

4 Test and review the e-learning content

5 Implement and evaluate the e-learning project

E-learning Implementation

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