What are the key security features to look for when choosing facility maintenance software?

Algumas maneiras para a seguran?a seriam: Criptografia de dados; Controles de acesso; Auditoria e trilha de auditoria; Prote??o contra amea?as cibernéticas; Backup e recupera??o de dados; Conformidade regulatória; Atualiza??es regulares e suporte. Ao considerar esses recursos de seguran?a ao escolher um software de manuten??o de instala??es, você pode garantir a prote??o adequada dos dados e das opera??es da sua organiza??o.

1 User Authentication User authentication mechanisms are the first line of defense in facility maintenance software. It's important that the software requires strong, unique credentials for each user to prevent unauthorized access. ... 2 Data Encryption Data encryption is a non-negotiable feature for any facility maintenance software. ... 3 Access Controls ... 4 Regular Updates ... 5 Audit Trails ... 6 Compliance Standards

In this point, I need to put some examples: 1- Unique Credentials: Each user should have distinct login credentials to prevent unauthorized access. 2- Password Complexity: Enforcing strong password requirements like length and complexity. 3- Multi-Factor Authentication (MFA): Requiring multiple verification factors, such as codes or biometrics. With options like SMS codes, authenticator apps, and biometric scans to provide additional layers of authentication.

Bei Audits finde ich regelm??ig ?ffentlich auffindbar Passw?rter hinterlegt. Hier helfen komplexe Passw?rter nicht alleine weiter. Eine MFA sollte Grundlage sein, um Manipulationen auszuschliessen oder sp?ter erkennen zu k?nnen. Biometrische scans sind oft zu leicht auszuhebeln so dass Ger?te mit einer Authenticator app sinnvoll sind.

Data encryption translates data into another form, or code, so that only people with access to a secret key (formally called a decryption key) or password can read it. Encrypted data is commonly referred to as ciphertext, while unencrypted data is called plaintext. There are two types of encryption in widespread use today: symmetric and asymmetric encryption. The name derives from whether or not the same key is used for encryption and decryption.

Ensure that the software encrypts data both at rest and in transit to protect sensitive information from unauthorized access.

Access control is a data security process that enables organizations to manage who is authorized to access corporate data and resources. Secure access control uses policies that verify users are who they claim to be and ensures appropriate control access levels are granted to users. The 3 types of access control are Role-Based Access Control (RBAC) systems, Attribute-Based Access Control (ABAC) and Discretionary Access Control (DAC). Each of the three access control types can be leveraged to ensure that your property and data is secure.

Look for software that provides robust access control mechanisms, allowing you to manage who has access to specific features and data within the system.

Regelm??ige updates sind unabdingbar, wenn eine lange Verfügbarkeit bei sicherheitsrelevanten Punkten sichergestellt ist. Hier ist oft der Zeithorizont zu knapp geplant.

“Regular updates” refers to the progression, modification, refinement and enhancement of software, applications, and operating systems in terms of functionality, effectiveness, security, patches, threat detection protocols, and threat response measures. Cybersecurity threats pose a significant risk to businesses of all sizes. Hackers and malicious actors constantly exploit vulnerabilities in outdated operating systems and software to gain unauthorised access, steal sensitive data, or disrupt operations. By regularly updating their operating systems and software, businesses can ensure that critical security patches and fixes are applied. This effectively reduces the risk of data breaches, malware infections, and other security incidents.

An audit trail is a date and time-stamped record of the history and details around a transaction, work event, product development step, control execution, or financial ledger entry. Almost any type of work activity or process can be captured in an audit trail, whether automated or manual. Different fields will have audit trails that exist in a variety of forms to capture their unique areas of focus, but the overarching theme and purpose of the audit trail is to track a sequence of events and actions in chronological order. In today’s fast-paced IT and risk environment, viewing an audit trail or audit log in or as close to real-time as possible may be part of an organization’s day-to-day operations.

Die Basis für einen sicheren Betrieb, eine Verschlüsslung, muss unbedingt unterstützt werden durch einen Audit-Trail. Ohne die Transparenz keine Verfolgung, ohne Verfolgung kein Druck der angemeldeten Personen für sorgf?ltiges Arbeiten.

The software should maintain detailed audit logs of user activities and system changes, providing visibility into who did what and when.

Ensure that the software complies with relevant security standards and regulations, such as GDPR, HIPAA, or ISO 27001, to protect your data and avoid legal issues.

? Facility management software makes it easier to maintain regulatory compliance and adhere to safety standards. ? The software can produce comprehensive reports and analytics, allowing valuable insights into various aspects of facility operations. ? Communication and collaboration tools often include facility management software that facilitate collaboration among facility managers, technicians, and stakeholders. ? Inventory and Supply Chain Management can be facilitated by the software by tracking stock levels, automating reordering processes, and managing vendor relationships. ? The software allows managers to monitor and oversee all assets in the facility, including equipment, machinery, and infrastructure.

Software should have an effective Asset Management Protocol ( Asset Entry, Asset Transfer, Asset Condemnation with a Rationale ). Software should be able to Access the Capacity Utilisation Percentile which helps in Strategic Decision Making regarding ROI & Condemnation down the lane. Software can be integrated with Power BI tools to set Capping Limits for Facility Operations ( Eg:- Consumption Capping ) to achieve better P&L Software should be able to formulate Contingency Plans to guide us during Facility Crisis Management Thanks & Warm Regards, Dr. Satya Sahoo

Most important aspects is database management and how it is organised and which platform it is fielded and who has access to edit, modify, and input the data. Rest aspects covered can be customised Physical security is must to keep all eggs separately in different baskets to avoid complete collapse Back up process and it's access is equally critical Team need to be aware and trained along with regular updates Leadership should also be aware and learn basic functions