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Last updated on 2024年7月27日

What are the essential tools and techniques for conducting project governance audits in different contexts?

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Project governance audits are essential for ensuring that your international projects are aligned with your strategic objectives, comply with relevant standards and regulations, and deliver the expected benefits and outcomes. However, conducting project governance audits in different contexts can pose various challenges and require different tools and techniques. In this article, we will explore some of the essential tools and techniques for conducting project governance audits in different contexts and how to apply them effectively.

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Dr. Sonja Storbeck

Associate Director Project / Program Management (PMP?) for Pharmaceutical Drug Development
Gunjika Vishwanath Misra (She/ Her) ??

On a mission to help every woman & girl become financially literate, secure & independentI National President-Home &…
Siddhant O.

105X LinkedIn Top Voice | Top PM Voice | Top AI & ML Voice | SDE | MIT | IIT Delhi | Entrepreneurship | Full Stack |…

1 Project governance audit framework

A project governance audit framework is a set of criteria and indicators that you use to assess the performance and quality of your project governance processes, structures, roles, and responsibilities. A project governance audit framework should be based on your organization's project management methodology, best practices, and stakeholder expectations. You should also adapt your project governance audit framework to suit the specific context, culture, and requirements of each international project. For example, you may need to consider different legal, ethical, environmental, and social aspects of your project governance in different countries or regions.

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Dr. Sonja Storbeck

Associate Director Project / Program Management (PMP?) for Pharmaceutical Drug Development
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One aspect that's often overlooked is the integration of qualitative data. This is about understanding the story behind the data points. While establishing your framework, think about how you'll capture these softer metrics because they can be leading indicators of underlying risks not visible through quantitative analysis alone.

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2 Project governance audit plan

A project governance audit plan is a document that outlines the scope, objectives, methods, schedule, and resources of your project governance audit. A project governance audit plan should be developed in consultation with your project sponsor, steering committee, and other key stakeholders. A project governance audit plan should also be aligned with your project management plan and reflect the complexity, risks, and issues of your international project. For example, you may need to plan for different communication channels, languages, time zones, and cultural norms when conducting your project governance audit in different locations or with different teams.

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Dr. Sonja Storbeck

Associate Director Project / Program Management (PMP?) for Pharmaceutical Drug Development
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In crafting a project governance audit plan, don’t just focus on what and when to audit; think about the 'who'. Stakeholder involvement can be a game-changer. Members on the ground for example often have a closer view of daily operations and can provide invaluable insights into the actual adherence to governance protocols.

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3 Project governance audit tools

Project governance audit tools are the instruments and techniques that you use to collect, analyze, and report the data and information for your project governance audit. Project governance audit tools can include interviews, surveys, questionnaires, checklists, document reviews, observations, benchmarking, and audits. You should select the most appropriate and effective project governance audit tools for each context and purpose. For example, you may need to use different types of questions, scales, formats, and platforms for your project governance audit tools depending on the preferences, expectations, and feedback of your international project stakeholders.

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Gunjika Vishwanath Misra (She/ Her) ??

On a mission to help every woman & girl become financially literate, secure & independentI National President-Home & Security Council, WICCI| Board Member, 7Even Consultancy| 20X LI TOP VOICE| TOP Person Ambassador
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Project governance audit tools are essential for evaluating project governance in diverse contexts. These tools encompass frameworks like PRINCE2, COBIT, and PMBOK, ensuring thorough assessment of project processes, controls, and compliance. Leveraging these tools optimizes project performance and fosters continuous improvement across various project environments.

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4 Project governance audit report

A project governance audit report is a document that summarizes the findings, conclusions, and recommendations of your project governance audit. A project governance audit report should be clear, concise, and accurate. It should also be tailored to the needs and interests of your target audience and present the results in a logical and coherent way. For example, you may need to use different styles, formats, and languages for your project governance audit report depending on the level of detail, formality, and transparency required by your international project stakeholders.

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Siddhant O.

105X LinkedIn Top Voice | Top PM Voice | Top AI & ML Voice | SDE | MIT | IIT Delhi | Entrepreneurship | Full Stack | Java | Leadership Management | GCP Diamond League | Problem Solving
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The findings, conclusions and recommendations of a project governance audit are summarized in a project governance audit report. It must be precise, brief and specific to the needs of its readers. The report ought to arrange in a logical manner with proper styles, formats and languages for its details, formality and transparency required by international stakeholders.

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5 Project governance audit follow-up

A project governance audit follow-up is the process of implementing, monitoring, and evaluating the actions and improvements resulting from your project governance audit. A project governance audit follow-up should be based on the priorities, responsibilities, and timelines agreed with your project sponsor, steering committee, and other key stakeholders. A project governance audit follow-up should also be aligned with your project management plan and reflect the changes and outcomes of your international project. For example, you may need to use different tools, techniques, and indicators to measure and communicate the impact and value of your project governance audit follow-up in different contexts and scenarios.

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6 Project governance audit best practices

Project governance audits are not one-time events, but rather continuous and iterative processes that should be integrated into your project management cycle. To ensure effective project governance audits in different contexts, it is best to define and communicate the purpose and scope of the audit clearly and consistently. Involving and engaging project stakeholders throughout the process is also key, as their feedback and input should be considered and addressed. Additionally, a combination of qualitative and quantitative data should be used to support findings and recommendations. A risk-based and value-driven approach should be applied to prioritize the most critical aspects of the project governance. Finally, the audit framework, plan, tools, report, and follow-up should be reviewed and updated regularly to meet changing needs and expectations of your international project.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Dr. Sonja Storbeck

Associate Director Project / Program Management (PMP?) for Pharmaceutical Drug Development
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When we talk about project governance audits, we often focus on compliance and alignment with goals. Yet, we should also pay attention to the human element. How are the governance structures impacting the people involved? For instance, are overly stringent approval processes causing frustration? Are the reporting requirements so onerous that they stifle innovation? It's vital to balance governance with flexibility to not only maintain compliance but also to nurture the team's morale and creativity.

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Keith King

White House Lead Communications Engineer, U.S. Dept of State, and Joint Chiefs of Staff in NMCC
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1. Frameworks and Standards - ISO 21500, COBIT, and PMI Standards for foundational audit frameworks. 2. Audit Checklists - Checklists for governance structure, roles, responsibilities, and compliance with policies. 3. Interviews and Questionnaires - Stakeholder interviews and surveys to gather insights on governance effectiveness. 4. Document Reviews - Review project charters, plans, and compliance documents to assess governance adherence. 5. Risk Management Tools - Use risk assessment templates and SWOT analysis for identifying governance risks. These streamlined approaches enable a thorough governance audit, focusing on alignment with strategic goals and compliance.

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Francesco B.

Project Management & Innovation Expert | Digital Consultant | Youth Empowerment Advocate | Fulbright Alum
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I learned early on that tailoring a project report (of any kind) to suit its intended audience is priceless. For example, providing executive summaries for the leadership team to understand the overall insights and directions, and offering detailed insights and analysis to the team to gain a deeper understanding. Know who your audience is and adjust accordingly.

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What are the essential tools and techniques for conducting project governance audits in different contexts?

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1 Project governance audit framework

2 Project governance audit plan

3 Project governance audit tools

4 Project governance audit report

5 Project governance audit follow-up

6 Project governance audit best practices

7 Here’s what else to consider

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