What are effective ways to present architecture documentation to non-technical stakeholders?

3 Choose appropriate visuals

Visuals are a powerful way to convey information and make your presentation more attractive and memorable. However, not all visuals are suitable for non-technical stakeholders, and some might be too detailed, abstract, or cluttered. You should choose visuals that are relevant, simple, and consistent with your message. For example, you can use high-level diagrams that show the main components and interactions of the system, or use icons, colors, or shapes to highlight key aspects. You can also use screenshots, mockups, or demos to show how the architecture affects the user interface and experience.

4 Focus on the value

Non-technical stakeholders are not interested in the technical details of the architecture, but rather in the value that it delivers to the project and the organization. You should focus on how the architecture supports the business goals, user needs, and quality attributes, such as performance, security, or reliability. You should also explain how the architecture addresses the risks, challenges, and trade-offs that are involved in the project, and how it compares to alternative solutions. You should provide evidence, such as data, metrics, or testimonials, to back up your claims and demonstrate the value of the architecture.

5 Invite feedback

One of the main purposes of presenting architecture documentation to non-technical stakeholders is to get their feedback and input on the design and implementation of the system. You should invite feedback from your audience throughout your presentation, and encourage them to ask questions, share their opinions, or raise their concerns. You should listen to their feedback attentively and respectfully, and acknowledge their perspectives and expectations. You should also address their feedback constructively, and explain how you will incorporate it into the architecture or the project plan.

6 Follow up

After you present your architecture documentation to non-technical stakeholders, you should follow up with them and provide them with additional information, resources, or updates. You can send them a summary of your presentation, a copy of your documentation, or a link to your repository. You can also ask them for further feedback, suggestions, or approval, and keep them informed of the progress and changes of the architecture and the project. By following up, you can maintain a good relationship with your stakeholders, and ensure that they are satisfied and engaged with the architecture and the project.