What are effective ways to communicate R&D project progress without disclosing confidential information?

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Research and development (R&D) projects often involve sensitive or proprietary information that cannot be shared with external or internal stakeholders. However, communicating the progress and value of R&D projects is also essential for building trust, securing funding, and managing expectations. How can you balance the need for transparency and confidentiality in your R&D project communication? Here are some effective ways to communicate R&D project progress without disclosing confidential information.

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1 Use general terms

One way to communicate R&D project progress without revealing too much detail is to use general terms that describe the scope, objectives, and milestones of the project. For example, instead of saying that you are developing a new algorithm for image recognition, you can say that you are working on a project that aims to improve the accuracy and speed of computer vision applications. This way, you can convey the relevance and importance of your project without disclosing the specific methods or techniques that you are using.

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Eleni Keliri (Ph.D.)

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Actually i disagree with this statement. Emplyees and stakeholders need an accurate and clear update and explanation on the ongoing projects. Confidentiality agreements should be in place between the company and the third parties in order to ensure that sensitive information are not being widely spread outside the company. Also, if anything during the development process is so confidential better avoid any communication of it with non-direct stakeholders since that will harm the process.

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Abhishek Kumar

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We all have been living in the most sophisticated and advanced world for decades. Can't we consider these few important things as being discussed and mentioned here, in terms of Attributes? And classifying those attributes based on their or in relation to their risk appetite.

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2 Focus on benefits

Another way to communicate R&D project progress without compromising confidentiality is to focus on the benefits and outcomes of the project rather than the processes and inputs. For example, instead of saying that you are testing different materials for a new product, you can say that you are exploring ways to enhance the durability, performance, and sustainability of the product. This way, you can highlight the value and impact of your project without revealing the exact components or features that you are developing.

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Eleni Keliri (Ph.D.)

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This is a smart way to handle confidential information during the R&D process. Most of the times a general statement focusing on the benefits assists the communication of the project and also add value to the relevant party.

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3 Use visual aids

A third way to communicate R&D project progress without exposing confidential information is to use visual aids that illustrate the progress and results of the project without showing the details or data. For example, instead of sharing raw data or graphs that show the performance of your prototype, you can use charts or diagrams that show the percentage of improvement or the comparison with the baseline or the competitors. This way, you can demonstrate the achievements and challenges of your project without sharing the sensitive or proprietary information that underlies them.

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Eleni Keliri (Ph.D.)

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One thing i found helpful is to avoid too much information ragarding numbers and finances, while simplified charts and demonstrations are an easier way to grab the attention and communicate the information.

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4 Limit the audience

A fourth way to communicate R&D project progress without risking confidentiality is to limit the audience and the frequency of your communication to only those who need to know and who have signed a non-disclosure agreement (NDA). For example, instead of sending regular updates to all the stakeholders or posting them on a public platform, you can schedule periodic meetings or calls with only the key decision-makers or sponsors who have a stake in the project and who have agreed to keep the information confidential. This way, you can reduce the chances of leaking or misusing the information that you share.

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5 Seek feedback

A fifth way to communicate R&D project progress without violating confidentiality is to seek feedback and input from your stakeholders on the aspects of the project that are not confidential or that are already known. For example, instead of asking for opinions or suggestions on the technical or innovative aspects of your project, you can ask for feedback or input on the market or customer needs, the project timeline or budget, or the potential risks or opportunities. This way, you can engage and involve your stakeholders in your project without compromising the confidentiality of your project.

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Eleni Keliri (Ph.D.)

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I do disagree with the above. I strongly believe that stakeholders should be actively involved in the whole process and being asked about their feedback on all aspects, even on the design and the technical characteristics. It would be helpful to share this information only with the trusted partners and share only the relevant to them project updates.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are effective ways to communicate R&D project progress without disclosing confidential information?

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1 Use general terms

2 Focus on benefits

3 Use visual aids

4 Limit the audience

5 Seek feedback

6 Here’s what else to consider

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