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What do you do if you're struggling to prioritize tasks and meet quality standards and deadlines?

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Feeling overwhelmed by a mounting pile of tasks can be daunting, especially when each demands high-quality results and adherence to tight deadlines. In quality management, the ability to prioritize work effectively is crucial to maintaining standards and meeting objectives. If you find yourself struggling with task management, there are strategies you can employ to regain control and ensure that your work meets the required quality criteria.

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1 Assess Urgency

Begin by evaluating the urgency and importance of each task. This assessment is pivotal in quality management, as it helps you to identify which tasks require immediate attention and which can be deferred. Consider the deadlines, the potential impact on other processes or projects, and the value each task adds to the overall objectives. By categorizing tasks based on these criteria, you can create a prioritized list that guides your focus and efforts effectively.

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Daniel Cury Laurino

Project Manager in the Linkedin team.
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When I have deadlines, I must by all means set the priorities in the quality tasks ( in the logistic tasks, in the economic tasks, in the business tasks, in any áreas) and try, somehow to use the quality tools in order to make the tasks became ( or keep) with some standart,; Did I already taken it!? Did I reached this aim!? O.K.; otherwise I have to make some chandges on th tasks. Do you ahree about it!?

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Pavithra Kuruwita

Quality Management Specialist | Driving Operational Excellence with Data & Automation : ISO 9001:2015 Lead Auditor/ ISO 13485:2016 Internal Auditor/ Microsoft Certified Data Analyst and Power Platform Expert
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Identify What's Urgent: Start by distinguishing between what's urgent and what's important. Urgent tasks require immediate attention and are often associated with achieving short-term goals or meeting deadlines. Important tasks contribute to long-term objectives and overall quality improvement. Action: Create a list of all pending tasks and assign a level of urgency to each. Use tools like the Eisenhower Matrix to prioritize effectively.

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2 Delegate Wisely

Delegation is an essential skill in managing workload and quality. If your plate is overflowing, scrutinize your tasks to see what can be assigned to others. When delegating, ensure that the person you're entrusting with the task has the skills and resources needed to complete it to the required standard. Clear communication about expectations and deadlines is key to successful delegation within quality management.

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Pavithra Kuruwita

Quality Management Specialist | Driving Operational Excellence with Data & Automation : ISO 9001:2015 Lead Auditor/ ISO 13485:2016 Internal Auditor/ Microsoft Certified Data Analyst and Power Platform Expert
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Choose the Right Person for the Task: Delegation is not just about offloading work; it's about assigning the right tasks to the right people. Evaluate the skills and workload of your team members before delegating tasks to ensure they are both capable and have the capacity to take on the work. Action: For each task you plan to delegate, clearly define the outcome you expect, set a deadline, and provide the resources and authority needed to complete the task. Follow up without micromanaging.

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3 Time Management

Effective time management is a cornerstone of meeting quality standards and deadlines. Allocate specific time blocks to work on high-priority tasks without interruptions. Utilize tools like calendars or time-tracking applications to organize your schedule and set reminders for important deadlines. Remember, quality work often requires undivided attention, so avoid multitasking with tasks that demand precision and focus.

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Pavithra Kuruwita

Quality Management Specialist | Driving Operational Excellence with Data & Automation : ISO 9001:2015 Lead Auditor/ ISO 13485:2016 Internal Auditor/ Microsoft Certified Data Analyst and Power Platform Expert
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Prioritize and Schedule: Use tools and techniques to manage your time more efficiently. Prioritize tasks based on their urgency and importance. Schedule tasks to ensure you allocate time effectively, making room for both focused work and breaks. Action: Adopt methods like the Pomodoro Technique to maintain focus and productivity, and use digital tools for scheduling and reminders.

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4 Simplify Processes

In quality management, complex processes can often be streamlined. Analyze your current methods to identify any unnecessary steps that can be eliminated or combined. Simplifying processes can reduce the time required to complete a task without compromising on quality. This could involve automating repetitive tasks or reorganizing the workflow to be more efficient.

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5 Continuous Improvement

Adopting a mindset of continuous improvement is vital in quality management. Regularly review your task management strategies to identify what's working and what isn't. Solicit feedback from colleagues or supervisors, as they may offer insights or alternative approaches that can help you manage your workload more effectively. Continuous improvement ensures that your methods stay effective and responsive to the changing demands of your role.

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6 Stress Management

Lastly, managing stress is critical in maintaining both quality and productivity. High stress levels can impair your ability to work efficiently and make sound decisions. Incorporate stress-reduction techniques into your routine, such as taking short breaks, practicing mindfulness, or engaging in physical activity. By keeping stress in check, you'll be better equipped to prioritize tasks and produce quality work within set deadlines.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if you're struggling to prioritize tasks and meet quality standards and deadlines?

1

2

3

4

5

6

7

1 Assess Urgency

2 Delegate Wisely

3 Time Management

4 Simplify Processes

5 Continuous Improvement

6 Stress Management

7 Here’s what else to consider

Quality Management

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What do you do if you're struggling to prioritize tasks and meet quality standards and deadlines?

1

2

3

4

5

6

7

1 Assess Urgency

2 Delegate Wisely

3 Time Management

4 Simplify Processes

5 Continuous Improvement

6 Stress Management

7 Here’s what else to consider

Quality Management

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