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What do you do if you're struggling to manage your time effectively at conferences or industry events?

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Managing your time at conferences and industry events can be challenging, but with the right strategies, you can maximize your experience and opportunities for learning and networking. These large gatherings often feature multiple sessions, workshops, and meetings happening simultaneously, which can lead to a sense of overwhelm and a fear of missing out on important information or connections. To navigate these events effectively, it's important to prioritize your goals, plan your schedule in advance, and be flexible enough to adapt to unexpected opportunities or changes. By focusing on time management, you can ensure that you leave the event with new knowledge, valuable contacts, and a sense of accomplishment.

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Ayushi Dixit

|| HR Professional || 15k+ followers || Hiring for IT/Non IT Roles - PHP, IOS, Angular, BDE, QA,

1 Pre-Event Prep

Before the conference begins, take time to review the schedule and identify the sessions that align most closely with your professional goals. Prioritize these in your personal agenda and allow some flexibility for impromptu meetings or interesting sessions you may discover on the day. Also, set specific objectives for what you want to achieve—be it learning new skills, networking, or scouting for business opportunities. This pre-planning phase is crucial for a focused approach to the event, ensuring you spend your time on activities that offer the most value.

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Ayushi Dixit

|| HR Professional || 15k+ followers || Hiring for IT/Non IT Roles - PHP, IOS, Angular, BDE, QA,
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Well planed events is necessary to be successful. Pre planning should be done thoroughly to avoid it issues and manage time. Create a plan to spend time on priority task accordingly.

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2 Schedule Smartly

Once at the event, be smart about your schedule. Don't pack your agenda so tightly that you're rushing from one session to another without absorbing the information. Instead, space out key events and allow time for breaks to reflect on what you've learned and to network. Use any event apps or tools provided to keep track of time and session locations. Remember, it's better to attend fewer sessions and engage deeply than to skim through many and retain little.

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Julio Chacaliaza

Facilitador de aprendizajes I Learning Designer I Coach I Docente I Impulso el desarrollo personal y organizacional a través de experiencias de aprendizaje innovadoras.
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Dejar espacios libres en la agenda es fundamental, aunque para muchas personas tener bloques desocupados les puede generar incluso ansiedad o sensación de estar desaprovechando el tiempo. Primero porque te da la oportunidad de que puedas reacomodar tus horarios si surgiese un imprevisto, y segundo porque puedes decidir en ese momento qué quieres hacer (descansar y repasar los apuntes es una opción) y no seguir de un lado al otro en modo automático.

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3 Network Efficiently

Efficient networking is key at conferences. Instead of trying to meet everyone, focus on making meaningful connections with a few individuals who align with your interests or goals. Use breaks and social events to initiate conversations. If you're attending virtual events, participate in online discussions and reach out to other attendees or speakers through the event's platform. Remember, quality trumps quantity when it comes to building a network.

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Julio Chacaliaza

Facilitador de aprendizajes I Learning Designer I Coach I Docente I Impulso el desarrollo personal y organizacional a través de experiencias de aprendizaje innovadoras.
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Ten cuidado también de no ir al otro extremo, de conocer a una sola persona y pasar con él o ella el todo el resto del tiempo. Si ya conociste a alguien y estableciste un buen contacto, puedes incluso coordinar para encontrarse luego, pero sigue buscando conocer a más personas que nutran más tu red de contactos.

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4 Embrace Flexibility

Be prepared to adapt your plan as needed. Sometimes the most valuable experiences come from spontaneous interactions or sessions you hadn't originally planned to attend. Stay open to new opportunities and don't be too rigid with your schedule. If you hear about a can't-miss session or meet an interesting contact, be willing to rearrange your plans to accommodate these unexpected benefits.

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5 Reflect Daily

At the end of each day, take some time to reflect on what you've learned and whom you've met. Jot down key takeaways from sessions and any follow-up actions for new connections. This reflection not only deepens your understanding of the day's content but also helps you adjust your plan for the following day to ensure you're making the most of the event.

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Bhakti Talati

Transforming stress into balance ?? – Work-Life Balance & Boundaries Coach + Resume Building Specialist!
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A useful tip here is to determine the most effective way of taking notes. Some may prefer a book and pen and some prefer typing notes on their mobile. Do you like detailed notes or bullet points are good enough? Or are you comfortable with listening and then writing down important points once back home? What helps you retain efficiently?

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6 Manage Energy

Lastly, managing your energy is as important as managing your time. Conferences can be exhausting, so it's vital to stay hydrated, eat healthily, and get enough rest. If you're feeling drained, it's okay to skip a session to recharge. Your ability to engage and learn is directly related to your well-being, so listen to your body and take care of yourself throughout the event.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if you're struggling to manage your time effectively at conferences or industry events?

1

2

3

4

5

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7

1 Pre-Event Prep

2 Schedule Smartly

3 Network Efficiently

4 Embrace Flexibility

5 Reflect Daily

6 Manage Energy

7 Here’s what else to consider

Time Management

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What do you do if you're struggling to manage your time effectively at conferences or industry events?

1

2

3

4

5

6

7

1 Pre-Event Prep

2 Schedule Smartly

3 Network Efficiently

4 Embrace Flexibility

5 Reflect Daily

6 Manage Energy

7 Here’s what else to consider

Time Management

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