What do you do if you're struggling to manage multiple facilities efficiently?

Following around 33 projects globally, it's crucial to understand needs, obligations, SLAs, and deliverables. Share viewpoints to avoid team silos, develop a central planning tool, and prioritize actions. Advance notice helps spread workload, reduce stress, and achieve goals in a good way. Repeat annually for continuous success and for the life of the sites at the end .Use Kiss methodology and not re-invent the wheel !

- ?? Prioritize facilities based on importance and urgency. - ?? Use facility management software to streamline processes. - ?? Delegate tasks to capable team members or facility managers. - ?? Implement standardized procedures and best practices across facilities. - ?? Develop clear communication channels for updates and issues. - ?? Conduct regular inspections and audits to identify areas for improvement. - ?? Seek feedback from staff and stakeholders to address concerns. - ?? Celebrate achievements and milestones in facility management. - ?? Invest in training and development for facility management staff. - ?? Recognize and reward efficiency and innovation in facility management practices.

é fundamental realizar um diagnóstico das necessidades de cada instala??o, seja com rela??o a m?o de obra, infraestrutura predial e procedimentos operacionais. Importante entender a particularidade de cada instala??o e seus diferentes públicos, isso ajudará a personalizar a sua estratégia para cada site e necessidade.

Conducting a comprehensive needs assessment across all facilities is essential for understanding their individual requirements. By identifying factors like maintenance needs, staffing levels, and operational challenges, you can tailor your management approach to each facility. This ensures resources are allocated effectively and that each facility receives the attention it needs. This step is crucial for laying the groundwork for a customized and efficient facility management strategy.

Managing multiple facilities has its unique challenges. The first is proper need assessment, this enables you as manager to be able to prioritize the need into high , medium and low demands. The needs that can lead to downtime , if not met can be classified as high priority needs, regular assessment of the facility and property records can enhance the efficient management of these facilities. Using Information Management Systems, that can display the state of critical items and a medium of proper follow so that this can be closed out timely.

é muito importante ter um software de gerenciamento que lhe auxilie na coleta e análise de dados, para que você possa ter uma vis?o macro de todas as instala??es e assim tomar decis?es de acordo com a realidade de cada instala??o.

Have each process accomplish multiple goals. Worksite inspections could cover facilities issues, maintenance issues, Health & Safety issues, Environmental issues, and more...

One of the most important things I had to do when managing multiple facilities was to schedule frequent, regular conference calls which always included a skills development period. That could be led my me or by one of my direct reports. Identify a key skill or knowledge required and develop that in your team. Identify who is really good at something and have them share their knowledge. It improves teamwork and acknowledges that person. Always ensure you thank them for their contribution and next meeting move on to another team member and share their best. Have annual (at least) team meetings from each site and spend a full day or more on skills/knowledge development. You cannot over-educate your team!

Organize your work, delegate tasks to the appropriate team, and monitor developments. Use the many software programs available, such as CAFM, CMMS Maximo, to manage the appropriate schedules. To achieve even greater progress, keep the records updated. Pay attention to the organization's goal, KPI, and budget.

By using the perks that comes with managing multiple facilities, while having wider range of resources under your control that you can utilize and allocate as the facilities demand

Fully agree to this Multi dimensional work approach in handling facilities. My Fav is delegating responsibilities effectively to make a sound support of team working on ground. Your half work is done if the authority is given as per the responsibility to the team. Making the team robust by de centralisation of R&A does make a facility run without obstructions.

Delegation.... question outlines simply refer to the issue... The proof of good management and structure is to be able to stand alone with minimum interference. 1- Put system which everyone should follow. 2- Delegate field responsibilities of non critical commercial scopes to Joniour Engineers within project budget. 3- Try to unify some single points of control for all projects through one incharge under you like Document controller or Helpdesk. 4- Remember always rule of 20/80 (20% of your efforts will give 80% of results)