Last updated on 2024年9月26日

What do you do if you're falling behind on deadlines in Internal Communications?

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Falling behind on internal communications deadlines can be a stressful experience, but it's not uncommon. In the fast-paced environment of most businesses, it's easy for deadlines to creep up unnoticed. The key to handling this situation is not to panic. Instead, take a deep breath and start strategizing. Assess the scope of your delay, understand the impact on your team and stakeholders, and communicate transparently about the situation. Remember, internal communications are crucial for maintaining a well-informed and engaged workforce, so it's important to address delays promptly and effectively.

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Mayra Castillo

Estratega | Investigadora | Speaker | Pionera en productos digitales | Docente de posgrado en Comunicación, Clima…
Pooja Sharma

Marketing & Corporate Communications @ Publicis Sapient | Social Media, Brand Awareness, Expert Driving Employee…
Bobbi Harrison

I help businesses move from confusion to clarity | Workplace Culture Consultant | Communications and Content Strategy…

1 Assess Impact

When you realize you're falling behind, the first step is to assess the impact of the delay on your organization. Determine which projects or messages are affected and how critical they are to business operations. If a delayed communication could significantly disrupt workflow or decision-making, it needs immediate attention. Conversely, if the delay has a minimal impact, you may have more flexibility in addressing it. Understanding the consequences helps prioritize your actions and informs the next steps you need to take.

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Pooja Sharma

Marketing & Corporate Communications @ Publicis Sapient | Social Media, Brand Awareness, Expert Driving Employee Engagement
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If you're falling behind on deadlines in Internal Communications, prioritize and recalibrate. First, assess which deliverables are most urgent or impactful. Communicate openly with stakeholders about potential delays—transparency builds trust. Delegate tasks if possible, and streamline approvals to speed up the process. For example, if a newsletter is delayed, focus on getting the most time-sensitive content out first. Lastly, review processes to identify bottlenecks and adjust future timelines accordingly. Remember, proactive communication is key to managing expectations.

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Francesc Grau ?

Mejoramos la ????????????????????ó?? ?????????????? de empresas y organizaciones con la herramienta considerada (por sus usuari@s) la más natural y eficiente del mercado || CEO de Chatprise
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Evaluar el impacto de atrasarse en los plazos de entrega en Comunicaciones Internas implica analizar cómo afecta la fluidez de la información dentro de la organización. Un retraso puede generar desinformación, malentendidos o decisiones erróneas basadas en información incompleta. Además, puede afectar la percepción de confianza y eficiencia en el equipo. Para medir su impacto, es clave revisar la respuesta del personal, la calidad de la comunicación y los posibles efectos en la productividad general.

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Julie-Ann Ferignac

Chargée communication internationale & Relations presse chez GL Events Exhibitions | Salon Global Industrie
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Dans mon expérience, il est crucial de ne pas paniquer face à un retard, mais d’évaluer rapidement quelles parties de l'organisation seront les plus touchées. Par exemple, lors du lancement d’une campagne interne de sensibilisation à un nouveau logiciel au sein de mon entreprise, nous avons pris du retard dans l'envoi des communications. En évaluant l’impact, nous avons constaté que le service technique, directement concerné, risquait de manquer des instructions clés pour son implémentation. Nous avons donc concentré nos efforts sur la communication avec cette équipe, en retardant légèrement d'autres départements pour lesquels les messages étaient moins urgents.

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2 Prioritize Tasks

Once you've assessed the impact of the delay, you need to prioritize your tasks. Identify which communications are most urgent and which can be temporarily set aside. This might involve reshuffling your schedule or reallocating resources to ensure the most critical messages are delivered on time. Prioritization is key in managing your workload and meeting the most important deadlines first, which will help minimize any negative effects on your organization's internal operations.

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Bobbi Harrison

I help businesses move from confusion to clarity | Workplace Culture Consultant | Communications and Content Strategy Advisor | Content Creator | Award-Winning Editor and Storyteller (Azbee Gold) | Relationship Builder
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If you’re falling behind on deadlines, the best way to get back on track is to take a hard look at what really needs to be done first. One trick I use could be called the “must-have, should-have, could-have” approach. It can help you sort tasks based on what’s absolutely critical, what’s important but not urgent, and what can wait. For example, if you’ve got a major announcement that’s time-sensitive, focus on that “must-have” first. Things that aren’t as urgent can be tackled once the top priorities are handled. It’s a quick way to make sure you’re staying focused when everything feels like it’s piling up.

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3 Open Dialogue

Communication is your forte, so use it to your advantage. Open a dialogue with your team and stakeholders about the delays. Honesty about what's happening and what you're doing to address the situation can go a long way in maintaining trust. Offer a clear explanation and a revised timeline for when they can expect updates. Keeping everyone in the loop not only helps manage expectations but also allows others to plan accordingly or offer assistance.

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Shilpa Maggon

Global Internal & Employee Communication | HR Communications Pro | Championing People & Culture Transformation
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It's important to be transparent and share why the delay is happening. Everyone feels like their work is the most important so being able to confidently share updates is key. Involve your stakeholders in the process, give them insight into your world and highlight what's working and what's not in terms of the timeline, and see if you can recalibrate. Leverage your relationships with them and address a potential delay in advance, and through open communication continue to build trust.

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4 Delegate Effectively

Delegation can be a powerful tool in getting back on track with deadlines. Evaluate your team's capacity and expertise, then assign tasks accordingly. By spreading the workload, you can ensure that progress is made across multiple areas simultaneously. Remember, delegating isn't about offloading your responsibilities—it's about working smarter as a team. When done effectively, it can significantly speed up the completion of tasks without compromising quality.

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Mayra Castillo

Estratega | Investigadora | Speaker | Pionera en productos digitales | Docente de posgrado en Comunicación, Clima y Cultura Organizacional
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Conocer los tiempos de nuestros procesos habituales y de ser posible tenerlos procedimentados, es lo ideal. De no ser asi, tener un estatus a tiempo real de la carga operacional del área es crucial, pues a partir de esa información podremos asumir compromisos de entregas con calidad que proyecten credibilidad y solidez del área. Contemplar tiempos de holgura para cubrir algún impase o caso extraordinario, siempre es una opción que protegerá nuestra colaboración.

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Francesc Grau ?

Mejoramos la ????????????????????ó?? ?????????????? de empresas y organizaciones con la herramienta considerada (por sus usuari@s) la más natural y eficiente del mercado || CEO de Chatprise
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Para delegar eficientemente en Comunicaciones Internas cuando te atrasas en los plazos de entrega, primero identifica las tareas críticas y elige a colaboradores con habilidades adecuadas. Explica claramente los objetivos y expectativas, proporcionando toda la información necesaria. Establece plazos realistas y mantén canales abiertos para seguimiento y apoyo. La confianza y una buena comunicación son clave para asegurar que el trabajo se realice sin perder calidad ni coherencia.

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5 Streamline Processes

Look for ways to streamline your internal communications processes. This could involve adopting new tools or methods that expedite message creation and distribution or cutting down on unnecessary steps that may be slowing you down. Streamlining processes can lead to more efficient workflows, which will help prevent future delays and improve overall productivity within your team.

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6 Reflect & Learn

After addressing the immediate deadlines, take time to reflect on what led to the delay. Was it a one-off situation or a symptom of a larger issue? Learning from this experience is crucial for preventing similar problems in the future. Perhaps you need to set more realistic deadlines, improve project management skills, or adjust resource allocation. Whatever the lesson, incorporate it into your planning to strengthen your internal communications strategy moving forward.

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Francesc Grau ?

Mejoramos la ????????????????????ó?? ?????????????? de empresas y organizaciones con la herramienta considerada (por sus usuari@s) la más natural y eficiente del mercado || CEO de Chatprise
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Reflexionar y aprender de los atrasos en los plazos de entrega en Comunicaciones Internas es clave para mejorar la gestión del tiempo y la eficiencia. Evaluar las causas del retraso permite identificar áreas de mejora, como la planificación o la distribución de tareas. Además, aprender de estos errores ayuda a evitar que se repitan, minimizando el impacto negativo en la organización. La autocrítica constructiva fomenta el crecimiento personal y profesional a largo plazo.

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What do you do if you're falling behind on deadlines in Internal Communications?

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2

3

4

5

6

1 Assess Impact

2 Prioritize Tasks

3 Open Dialogue

4 Delegate Effectively

5 Streamline Processes

6 Reflect & Learn

Internal Communications

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What do you do if you're falling behind on deadlines in Internal Communications?

1

2

3

4

5

6

1 Assess Impact

2 Prioritize Tasks

3 Open Dialogue

4 Delegate Effectively

5 Streamline Processes

6 Reflect & Learn

Internal Communications

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