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What do you do if your workload is overwhelming and you need to prioritize tasks with your boss?

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Feeling swamped at work can be daunting, especially when your to-do list seems endless. The key to managing an overwhelming workload is effective communication, particularly with your boss who can help you prioritize. It's crucial to approach this conversation with a clear understanding of your tasks and a strategy for addressing them. Remember, your boss can't help you if they don't know you're struggling. By expressing your concerns and seeking guidance, you can collaboratively develop a plan to tackle your workload without sacrificing quality or missing critical deadlines.

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Sara-Michelle Vanegas

Accounts Payable Specialist in Global Consulting | Career Coach Helping Professionals Achieve Job Search Success &…

1 Assess Tasks

Before meeting with your boss, take a moment to evaluate the tasks at hand. Identify which assignments are time-sensitive, which contribute most to your team's goals, and which can be delegated or postponed. This self-assessment not only helps you understand your priorities but also demonstrates to your boss that you've taken the initiative to manage your workload. By presenting a clear picture of your responsibilities, you enable a more productive discussion about how to effectively redistribute or reschedule tasks.

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Sara-Michelle Vanegas

Accounts Payable Specialist in Global Consulting | Career Coach Helping Professionals Achieve Job Search Success & Career Growth
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One effective strategy for managing tasks is to maintain a checklist. By having a comprehensive list of pending items, you gain clarity on your workload. As you complete tasks, the act of crossing them off provides a sense of accomplishment and progress.

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2 Prepare Ideas

When you're overwhelmed, it's tempting to seek help without offering solutions. However, before meeting with your boss, come up with a few ideas on how to manage your workload. This might include suggestions for delegation, reprioritization, or even temporary assistance from colleagues. By proposing potential solutions, you show that you're proactive and committed to finding a way forward. It also provides a starting point for the conversation and shows respect for your boss's time.

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Sara-Michelle Vanegas

Accounts Payable Specialist in Global Consulting | Career Coach Helping Professionals Achieve Job Search Success & Career Growth
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If you tend to be self-sufficient when it comes to work-related tasks because you push yourself to be high-performing and then you always say, ‘I can do it,’ I can relate because that’s how I used to be. There’s nothing bad with that approach as long as you are also humble enough to know that it is totally fine to ask for help and orientation. Sometimes being so pushy on yourself could cloud the ideas and creativity needed to pursue alternative plans.

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3 Schedule Meeting

Once you're prepared, request a meeting with your boss to discuss your workload. Choose a time when neither of you is rushed or preoccupied with other urgent matters. This ensures that you have your boss's full attention and can engage in a thoughtful dialogue. Be clear that the purpose of the meeting is to seek guidance on prioritizing your tasks, which will help set the right tone and expectations for the conversation.

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4 Communicate Clearly

During the meeting, communicate clearly and concisely. Describe the challenges you're facing without exaggerating or downplaying the situation. Be honest about what you can reasonably accomplish and where you need support. Effective communication is not just about speaking; it's also about listening. Pay close attention to your boss's feedback and suggestions, as they may offer valuable insights or alternative approaches to managing your workload.

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5 Follow Up

After the meeting, follow up with an email summarizing the discussion and the agreed-upon plan for prioritizing your tasks. This serves as a record of your conversation and ensures that both you and your boss are on the same page. It also demonstrates your commitment to resolving the issue and allows for any necessary clarifications or adjustments to the plan.

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6 Adjust Habits

Finally, consider what changes you can make to prevent future overloads. This could involve improving your time management skills, setting more realistic deadlines, or learning to say no to additional tasks when your plate is already full. By adjusting your work habits and maintaining open communication with your boss, you can better manage your workload and reduce stress in the long term.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your workload is overwhelming and you need to prioritize tasks with your boss?

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1 Assess Tasks

2 Prepare Ideas

3 Schedule Meeting

4 Communicate Clearly

5 Follow Up

6 Adjust Habits

7 Here’s what else to consider

Communication Systems

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