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What do you do if your work schedule is hindering your productivity as an emergency management professional?

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As an emergency management professional, you have to deal with unpredictable and demanding situations that require your full attention and skills. However, you also have to balance your work schedule with your personal and professional needs, such as health, family, education, and career development. How can you manage your time and productivity effectively without compromising your performance or well-being? Here are some tips to help you out.

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Oren Alter

Associate Vice Chancellor of Crisis Management, Safety and Security for over 30 Higher Education campuses in the…

1 Assess your workload

The first step is to evaluate your current and upcoming tasks and responsibilities, and prioritize them according to their urgency, importance, and complexity. You can use tools such as calendars, planners, or apps to organize your work schedule and set realistic deadlines and goals. You should also identify and eliminate any unnecessary or low-value activities that are wasting your time or energy.

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Nanpon Gambo

Military Officer | Registered Engineer (COREN and NSE)| Defence Procurement and Security Specialist. Adept in organisational excellence driven by Leadership, Accountability, Change Management and Resource Allocation.
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In managing my workload as an emergency management professional, I adopted a strategic evaluation of tasks using digital tools for a clear overview. I prioritized my responsibilities by urgency, importance, and complexity, allowing for efficient task management. Scrutinizing daily activities, I identified and eliminated non-essential tasks, focusing energy on high-value efforts. This required delegating or dropping less critical activities. Setting realistic deadlines and goals, I crafted a balanced and productive schedule, enhancing efficiency and reducing stress. This approach not only improved my personal productivity but also the overall effectiveness of emergency response efforts.

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2 Communicate your needs

The second step is to communicate your needs and expectations to your supervisor, colleagues, and stakeholders. You should be clear and honest about your availability, capacity, and limitations, and seek feedback and support when needed. You should also respect and understand the needs and expectations of others, and negotiate and compromise when possible. Communication is key to avoid misunderstandings, conflicts, and stress.

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3 Delegate and collaborate

The third step is to delegate and collaborate with others who can help you with your work. You should not try to do everything by yourself, as this can lead to burnout, errors, and missed opportunities. You should identify and leverage the strengths, skills, and resources of your team members, partners, and volunteers, and share the workload and the credit. You should also seek and offer mentoring, coaching, and training to enhance your own and others' competencies.

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4 Manage your stress

The fourth step is to manage your stress levels and cope with the emotional and physical demands of your work. You should recognize and address the signs and sources of stress, such as fatigue, anxiety, anger, or frustration, and seek help if needed. You should also practice self-care and wellness habits, such as eating well, sleeping enough, exercising regularly, relaxing, and having fun. You should also maintain a positive and resilient attitude, and celebrate your achievements and successes.

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5 Learn and improve

The fifth step is to learn and improve from your experiences and feedback. You should reflect on your work processes and outcomes, and identify what worked well and what can be improved. You should also seek and apply constructive feedback from your supervisor, peers, clients, and beneficiaries, and use it to enhance your skills and knowledge. You should also pursue continuous learning and development opportunities, such as courses, workshops, webinars, or certifications.

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6 Plan and adapt

The sixth step is to plan and adapt to changing circumstances and demands. You should anticipate and prepare for potential emergencies, risks, and opportunities, and have contingency plans in place. You should also monitor and evaluate the impact and effectiveness of your work, and adjust your strategies and actions accordingly. You should also be flexible and open-minded, and embrace change and innovation as opportunities to grow and improve.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Oren Alter

Associate Vice Chancellor of Crisis Management, Safety and Security for over 30 Higher Education campuses in the Southeast United States. Department of Homeland Security \ CISA Certified part time trainer
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Large scale emergency management strategies tend to be complex, multi dimensional and layered. They require on going training of practitioners and key decision makers, maintaining capabilities, building trust with stakeholders, maintaining internal and external relationships and much more. As a result, turn overrates of employees involved in organizational emergency management are a major set back and a Sisyphean effort to restore. I therefore believe that for an organization that has true care and ownership of its emergency management program, employees involved in emergency management should be selected carefully, trained, mentored, motivated, and most importantly retained as a critical company asset.

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What do you do if your work schedule is hindering your productivity as an emergency management professional?

1

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3

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1 Assess your workload

2 Communicate your needs

3 Delegate and collaborate

4 Manage your stress

5 Learn and improve

6 Plan and adapt

7 Here’s what else to consider

Emergency Management

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What do you do if your work schedule is hindering your productivity as an emergency management professional?

1

2

3

4

5

6

7

1 Assess your workload

2 Communicate your needs

3 Delegate and collaborate

4 Manage your stress

5 Learn and improve

6 Plan and adapt

7 Here’s what else to consider

Emergency Management

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