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What do you do if your small business tasks are overwhelming and time is running out?

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Feeling overwhelmed by the mountain of tasks in your small business, with the clock ticking down? You're not alone. Many small business owners find themselves in a similar crunch, where time is scarce and the to-do list seems endless. But there's hope and strategies to tackle this common challenge. By prioritizing tasks, delegating effectively, utilizing technology, managing time wisely, and knowing when to seek help, you can navigate through the busiest periods and keep your business on track.

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Staci Millard

Accountant | Fractional CFO | Small Business Mentor | Financial Strategist | Business Coach | CEO | Angel Investor |…

1 Prioritize Tasks

When time is of the essence and the workload seems insurmountable, the first step is to prioritize your tasks. Determine which tasks are critical for your business's immediate operation and which can be postponed. Use the Eisenhower Matrix, a time management tool that categorizes tasks into four quadrants based on urgency and importance, to help make these decisions. This approach ensures that you're focusing on what truly moves the needle for your business, rather than getting bogged down by less significant duties.

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2 Delegate Wisely

Delegation is key for small business owners who are juggling multiple responsibilities. Identify tasks that can be handled by other team members or outsourced to freelancers or service providers. This not only lightens your workload but also empowers your team by entrusting them with more responsibilities. Clear communication about expectations and deadlines is vital to ensure that the delegated work is completed effectively and efficiently.

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Staci Millard

Accountant | Fractional CFO | Small Business Mentor | Financial Strategist | Business Coach | CEO | Angel Investor | Board Member
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Delegate to lighten your workload and empower your team! Identify tasks suitable for delegation and clearly communicate expectations. This fosters efficiency and team growth, allowing you to focus on strategic priorities. You want your business to be able to operate without you as much as possible so you can run your business and not just work for it!

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3 Embrace Technology

Leveraging technology can streamline your operations and save precious time. There are numerous software tools designed to automate routine tasks, manage customer relationships, and keep finances in order. Consider implementing project management software to keep track of progress and deadlines, or use accounting software to automate invoicing and payroll. The right technology can act as a force multiplier for your small business, enabling you to do more with less.

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Staci Millard

Accountant | Fractional CFO | Small Business Mentor | Financial Strategist | Business Coach | CEO | Angel Investor | Board Member
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Embrace technology to boost efficiency and productivity! Implement software tools for task automation, customer relationship management, and financial management. Technology acts as a force multiplier, enabling you to achieve more with fewer resources. Don't fall behind with it, use it to get ahead!

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4 Time Management

Good time management is essential when running a small business under time constraints. Adopt techniques like time blocking, where you allocate specific blocks of time to certain tasks, or the Pomodoro Technique, which involves working in focused bursts with short breaks in between. These methods can help increase your productivity by creating structure in your day and allowing for intentional focus on one task at a time.

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Marian Wulz

von Extrem Besch?ftigt zu Echt Produktiv in 90 Tagen | Growth Coach für Unternehmer:innen & CEOs | Ex-COO. Henkel, Porsche Consulting, zooplus.
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Uninterrupted focus time will help you get more done. Schedule it every day in your calendar. 30 min if you're a beginner. Then, work yourself up to 90 min focus time. Afterwards, take a 20-30 min break away from any screens. Go for a walk, take a nap. And come back to your desk refreshed and ready for another block of focus time.

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5 Seek Help

Sometimes the best course of action is to seek external help. This could mean hiring additional staff, consulting with a business coach, or seeking advice from fellow entrepreneurs. Having an extra pair of hands or gaining insights from someone who has been in your shoes can provide the relief and perspective needed to manage your workload effectively.

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6 Stay Healthy

Finally, it's crucial to take care of your physical and mental health during stressful times. Neglecting your well-being can lead to burnout and decreased productivity. Ensure you're getting enough sleep, eating nutritious meals, and taking breaks to recharge. Remember, your health is the foundation upon which your business's success is built, so it should always be a priority.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your small business tasks are overwhelming and time is running out?

1

2

3

4

5

6

7

1 Prioritize Tasks

2 Delegate Wisely

3 Embrace Technology

4 Time Management

5 Seek Help

6 Stay Healthy

7 Here’s what else to consider

Small Business

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What do you do if your small business tasks are overwhelming and time is running out?

1

2

3

4

5

6

7

1 Prioritize Tasks

2 Delegate Wisely

3 Embrace Technology

4 Time Management

5 Seek Help

6 Stay Healthy

7 Here’s what else to consider

Small Business

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