What do you do if your live events team needs to implement remote work policies?

1 Assess Needs

Before diving into remote work, it's crucial to assess your team's specific needs. Consider the aspects of live events that can be managed online and those that require physical presence. For example, event planning, client meetings, and design work can often be done remotely. However, tasks like venue setup or live sound checks may not be transferable to a home environment. Understand each team member's role and determine the resources they'll need to effectively work from home. This could range from high-speed internet access to specialized software for virtual collaboration.

2 Set Policies

Once you've identified what can be done remotely, establish clear remote work policies. These guidelines should cover work hours, communication protocols, and accountability measures. It's important to balance flexibility with the need for regular check-ins and updates. Policies might include mandatory video conferences for team meetings, regular email updates, or shared online documents where progress can be tracked. By setting these expectations early, you help ensure that everyone stays on the same page despite the physical distance.

4 Foster Teamwork

Maintaining a sense of teamwork is vital when working remotely. Create virtual spaces for casual interaction, such as a chat room where team members can share ideas or just catch up. Encourage team-building activities that can be done online, like virtual coffee breaks or after-work hangouts. Recognize achievements and milestones to keep morale high. The goal is to replicate the camaraderie and collaborative spirit of an in-person office environment as closely as possible.

6 Adapt Creatively

Finally, encourage your team to think outside the box and adapt creatively to remote work challenges. This might mean reimagining events as hybrid experiences with both in-person and virtual elements or using social media platforms to engage audiences. Embrace the opportunities that remote work offers, such as reaching a global audience or incorporating innovative digital technologies into your events. With creativity and flexibility, your team can continue to create memorable experiences, no matter where they're working from.