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What do you do if your internal communications need a remote work policy?

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Navigating the shift to remote work can be challenging, especially when it comes to maintaining effective internal communications. If you find your organization needs a remote work policy, it's crucial to approach this transition strategically. The key is to ensure that your remote work policy supports clear, consistent, and engaging communication among team members, regardless of their physical location. Crafting a policy that reflects the needs of your workforce while aligning with company goals will help to preserve productivity and a strong company culture.

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Shreyash Siddhant

Management Consultant | MBA (Marketing & IT), IMT G | CSE, University of Birmingham | BGS Scholar

1 Assess Needs

Before drafting a remote work policy, take the time to understand the specific needs of your organization and employees. Consider the nature of the work, the tools required for effective communication, and the preferences of your team. This assessment should involve gathering input from various departments to ensure the policy is comprehensive and inclusive. Recognizing that each team may have unique requirements will allow you to create a flexible policy that accommodates diverse working styles and communication needs.

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Bernie Murtagh

Award-Winning Global Microsoft 365 Viva Engage Adoption & Training Consultant - Helping Organisations To Leverage The Power of Viva Engage To Foster Community, Open Communication, Knowledge Sharing and Innovation.
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Find out current needs and challenges by gathering input from key stakeholders. Research best practices - loads out there Draft a clear policy but most importantly seek feedback to gain buy-in and if all is okay, implement.

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2 Set Guidelines

Once you've assessed the needs, establish clear guidelines for remote communication. This includes defining which digital platforms will be used for different types of communication, setting expectations for response times, and outlining the standard procedures for virtual meetings. It's important that these guidelines are easy to understand and accessible to all employees. A well-structured policy will help prevent misunderstandings and ensure that everyone is on the same page when it comes to communicating remotely.

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3 Ensure Access

Ensuring all team members have access to necessary technology and resources is critical for a successful remote work policy. This means providing or confirming that employees have reliable internet connections, appropriate devices, and access to secure communication platforms. Training may also be required to familiarize everyone with new tools and software. By proactively addressing access issues, you'll minimize disruptions and enable seamless communication among remote workers.

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4 Promote Engagement

Engagement is a cornerstone of effective internal communications, especially in a remote setting. Your policy should encourage regular check-ins and foster a sense of community through virtual social interactions and team-building activities. This can help maintain morale and keep employees feeling connected to the organization and each other. Remember, a remote work policy isn't just about the nuts and bolts of communication; it's also about sustaining a positive work environment.

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Katarina D.

B2B Marketing. Communications Expert. Branding and social media enthusiast.
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Remote working (especially during the pandemic) provides the flexibility for employees to work from their preferred location and your internal communications must engage remote workers as well as in-office/hybrid ones. Promoting a sustainable work-life balance that highlights remote working will resonate best with your remote employees. One way to promote engagement with remote employees is by offering virtual team-building activities to ensure that they feel as included and valued as their in-office/hybrid colleagues.

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5 Monitor Effectiveness

After implementing your remote work policy, it's important to monitor its effectiveness. Solicit feedback from employees on what's working and what isn't. Use this information to make necessary adjustments to the policy or the tools being used. Continuous improvement will show your team that their input is valued and that you're committed to supporting their success in a remote work environment.

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6 Update Regularly

The world of remote work is ever-evolving, and so should your internal communications policy. Regularly review and update the policy to reflect changes in technology, best practices, and employee needs. This proactive approach ensures that your policy remains relevant and effective, helping your organization adapt to future changes in the remote work landscape.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Shreyash Siddhant

Management Consultant | MBA (Marketing & IT), IMT G | CSE, University of Birmingham | BGS Scholar
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Craft a policy for smooth comms: 1. Assess: How many remote workers? Roles suitable? Tech ready? 2. Develop: Who qualifies? Expectations for communication, performance & security. Work-life balance! 3. Get Input: Involve employees & managers. Gather feedback & address concerns. 4. Communicate Clearly: Doc, internal channels, training for everyone. 5. Implement & Monitor: Pilot program, gather feedback & adjust. Regular reviews!

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What do you do if your internal communications need a remote work policy?

1

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3

4

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1 Assess Needs

2 Set Guidelines

3 Ensure Access

4 Promote Engagement

5 Monitor Effectiveness

6 Update Regularly

7 Here’s what else to consider

Internal Communications

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What do you do if your internal communications need a remote work policy?

1

2

3

4

5

6

7

1 Assess Needs

2 Set Guidelines

3 Ensure Access

4 Promote Engagement

5 Monitor Effectiveness

6 Update Regularly

7 Here’s what else to consider

Internal Communications

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