What do you do if your facility maintenance and preventive maintenance strategies are falling short?

In the hotels that i have overseen operations of engineering PPM schedules were inherent given same importance as daily breakfast - all equipments and gadgets had tags of price, cost of operations and cost per hour. This allowed education of user as well allowed for energy efficiency - PPM schedules were part of engineering person’s roster - defined area specific PPM schedules were put in place enabling department heads - daily tracking of equipments and complaints and thus weekly analytics. This allowed narrowing down repeat or frequent failures and step to resolve Above are bare basic steps that covers vendors for AMC schedules as well as internal daily team workings

In case the FM faces these problems take this into account: 1. Evaluate and identify the weaknesses in your current maintenance strategies. Determine where the deficiencies lie and what specific areas need improvement; 2. Consider conducting a thorough assessment of your facility's maintenance needs and requirements. This may involve analyzing equipment performance, maintenance schedules, and resource allocation to better understand where adjustments are needed.

I was the newly appointed Maintenance Manager, and I decided to conduct a comprehensive review of their maintenance operations. I discovered that the preventive maintenance schedule was not aligned with the manufacturers' recommended guidelines and that some critical equipment was overlooked. I also found that the maintenance team lacked training in the latest maintenance techniques and technologies. Moreover, the communication between the production and maintenance teams was poor, leading to delayed maintenance requests and insufficient preparation time for scheduled maintenance.

Na minha opini?o, quando as estratégias de manuten??o de instala??es e manuten??o preventiva n?o est?o sendo eficientes e suficientes, é importante revisar e ajustar essas estratégias com base em uma análise cuidadosa dos dados, resultados, históricos e feedbacks. Com base nas informa??es obtidas será necessário focar na identifica??o de melhorias necessárias, implementa??o de novas tecnologias ou métodos de manuten??o preditiva e investimento em treinamento para a equipe. Adaptar-se às necessidades em constante mudan?a e buscar continuamente maneiras de otimizar as opera??es de manuten??o é essencial para garantir a produtividade plena e a confiabilidade das instala??es.

Assess the maintenance carried out by the team and specialist service providers on a regular basis. Identify what needs to be improved, prioritize the most important maintenance tasks, and use adaptable, effective maintenance techniques.

Review and revise your preventive maintenance schedule to ensure that all necessary tasks are being performed in a timely manner. This may involve adjusting frequencies, updating checklists, or adding new tasks to address potential issues.

Plans, no matter how thorough, need to be revised every few cycles. There are a few reasons for this, and the top two are: First, it is utmost to keep it as updated as possible. This is where you assess which gaps have come up and where do you need to revise to make it effective again. Second, incorporate new skills and lessons learned so it is efficient and effective.

I developed a strategic plan focusing on re-aligning the maintenance schedule with best practices, investing in staff training, and improving communication channels within the organization. I introduced a maintenance management software system to automate scheduling and documentation, ensuring that maintenance activities were tracked and optimized.

Luego de definir las brechas hacia el objetivo esencial, deberíamos de revisar cual ha sido el plan de mantenimiento, como fue configurado, cuales fueron los alcances, y definitivamente cuales fueron los indicadores que establecimos, evaluando su efectividad para lograr esos objetivos, determinando si el resultado de los mismos generaron valor en los procesos y espacios para que las personas logren efectuar sus actividades con mayor eficiencia.

Estoy completamente de acuerdo en que el plan de mantenimiento debe ser revisado de forma sistemática, sobre todo que debe complementarse cada vez más con todas aquellas tareas y actividades que en un momento determinado no se están haciendo, pero que con el tiempo se deben de realizar para establecer su propia periodicidad.

Provide ongoing training and education for maintenance staff to ensure they have the knowledge and skills necessary to carry out maintenance tasks effectively. This may involve offering training programs, workshops, or certifications to improve their capabilities.

Constantly send staff for courses in order to keep update of the latest trend and standards to carry out preventive maintenance.

Con un claro entendimiento del valor relevante para que las personas alcancen sus objetivos organizacionales a través de la gestión de espacios y procesos, replantearemos un nuevo plan de mantenimiento, determinaremos los recursos, instrumentos y especialidades necesarias, asi como las competencias y habilidades en el equipo humano que gestionará este programa renovado. Para evaluar el éxito de esta implementación, estableceremos indicadores de resultados e indicadores predictivos.

O treinamento é crucial para um bom desenvolvimento da equipe. Já trabalhei em equipe que cada um exercia sua fun??o e conhecimento da forma que estavam acostumados a fazer em outros lugares, n?o tinha padr?o, faziam conforme achavam certo, isso virava uma bagun?a, pois geravam gastos de materiais desnecessários, tempo de manuten??o prolongada, retorno de ordem de servi?o. Na minha opini?o, o treinamento aplicado, mais o conhecimento técnico de cada um, melhorando suas habilidades, forma uma equipe eficiente. N?o pode ter varias dire??es, precisa ter foco em uma diretriz.

La capacitación en el proceso de mantenimiento debe ser un tema que debe estar siempre dentro del presupuesto de mantenimiento, debido a que desde el momento en que el personal ingresa a trabajar a la planta debe conocer y capacitarse en su función, en sus tecnologías,en sus técnicas, sobre todo en cuál es el objetivo que se busca con su rol. Adicionalmente, se debe tener en cuenta que el entorno siempre es dinámico y siempre está cambiando, al estar cambiando siempre, no es solamente capacitar a la persona de forma técnica, sino capacitarla para poder ser adaptable al cambio y para poder afrontar nuevos retos día tras día, buscando también que esas capacitaciones se vean en su ser.

Consider investing in a computerized maintenance management system (CMMS) or other technological tools to streamline and optimize maintenance processes. These tools can help track maintenance activities, schedule preventive maintenance tasks, and improve overall efficiency.

Invest in technology to monitor all facility maintenance cycle. The maintenance forms should also be digitalised. By Digitalising data input , perhaps some trending could be generated. Moving from preventive maintenance to predictive maintenance.

Investment in technologies would result in return both in short term as well as in long term. This would also save cost going forward.

Ter uma ferramenta tecnológica que ajude monitorar as manuten??es, agendar, indicadores que ajude a enxergar as eficiências e deficiências do processo é muito importante. Otimizar as atividades de manuten??o e melhorar a produtividade, nesse caso a tecnologia ajudara muito.

Los indicadores predictivos son cruciales para medir las actividades que impulsan al equipo hacia los objetivos del programa. Dada la cantidad de información que generan, consideraremos invertir en herramientas y tecnologías digitales para la toma, registro, almacenamiento y análisis de datos. Esto también nos servirá para llevar la trazabilidad del histórico de gastos, inversiones y en general la evolución del desempe?o de instalaciones, equipos y activos.

In my experience, keeping track of the time and progress of the project is a key to get the job done in a timely manner, also motivating the techs through training and giving them the necessary tools for the job is essential

It is very important when starting the project to execute a SWOT Matrix measuring the risks and external threats. This way it is easier to have a real time to complete the project, as well as measuring compliance metrics throughout the progress and training the staff to advance. hand in hand and according to delivery dates.

Monitorear el progreso del programa de mantenimiento será importante, pero también lo es la oportunidad de obtener conclusiones a partir de la información del resultado de dichos programar. Tomar acción basada en esas conclusiones es fundamental para obtener el máximo valor de las instalaciones y activos. Esto impactará no solo a las personas, sino también a todas las partes interesadas internas y externas durante toda la vida útil de las instalaciones y activos.

Los indicadores de gestión muestran el progreso del proceso de mantenimiento en cualquier organización, por eso, esos indicadores deben estar alineados con las políticas organizacionales, con las políticas del proceso de mantenimiento y deben ser conocidos por todos los participantes del proceso, para que reconozcan cuál es su rol dentro del mismo y sobre todo entender cuál es su aporte.

Building a strong relationship with your vendors is crucial. Look for vendors who are interested in understanding your business and can act as partners rather than just suppliers. Effective communication and mutual trust are the foundations of a productive relationship. Be clear about your expectations and be open to feedback and suggestions from vendors.

Al implementar el programa de mantenimiento y evaluar las eficiencias logradas en los procesos y espacios, debemos considerar las necesidades particulares de los equipos especializados. Tendremos que asociarnos con proveedores estratégicos, especializados en dichos activos, que brinden soporte profesional para obtener su máximo valor a través de la extensión de su vida útil. Esta colaboración nos permitirá estar al tanto de las últimas tendencias y mejores prácticas en dichas especialidades, aprovechando su experiencia y conocimientos para optimizar nuestro programa.

The stakeholder must Collaborate with maintenance professionals or consultants to assess your current strategies and provide recommendations for improvement. They may offer valuable insights and expertise to help identify areas for enhancement. And continuously monitor and evaluate the effectiveness of your revised maintenance strategies, regularly review performance metrics and key performance indicators to track progress and make further adjustments as needed.

Invest in latest equipment and technology in order to carry out preventive maintenance. In addition, invest in staff thru training in order to keep up to date of industry best practices.

key initiatives was to foster a culture of continuous improvement within my team. I encouraged my staff to suggest improvements and actively engaged them in decision-making processes. Regular training sessions were established, not just on maintenance techniques but also on problem-solving and communication skills.

Focus on updating the SOP's and re-enforce it with intensive trainings and consultants/FM Expert advice. Developing technical skills programs, safety protocols, equipment training, seminars on related topics. In addition, continuous assessment of the current processes should be evaluated and optimized accordingly.

En resumen: Para lograr una mejor programa de mantenimiento empezaremos centrándonos en las personas: evaluando si nuestras estrategias han mejorado la eficiencia de sus procesos o sus espacios, al hacerlo identificaremos brechas en el programa que nos servirán para replantear el plan, los recursos, así como las competencias y habilidades necesarias en nuestro equipo, efectuando seguimiento a través de indicadores predictivos y de resultados. Es probable que invirtamos en herramientas digitales para analizar data y monitorear su progreso, tomando (de inmediato) acciones basadas en sus conclusiones, en colaboración (si es necesario) con proveedores especializados para nuevamente volver a actualizar nuestro programa de mantenimiento. éxitos!