What do you do if your engineering team struggles with task delegation?

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Task delegation is a crucial skill for engineering teams, especially when working on complex and multidisciplinary projects. However, many teams face challenges in assigning tasks effectively, such as unclear roles, overlapping responsibilities, conflicting priorities, or lack of communication. In this article, you will learn some practical tips to overcome these challenges and improve your team's performance and collaboration.

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Nasir Uddin

Mar. Engr. | AMIMarEST | Mar. Surveyor | Senior Manager at Oberon International

1 Identify the project scope and goals

Before you can delegate tasks, you need to have a clear understanding of what the project entails, what the expected outcomes are, and what the success criteria are. This will help you define the scope of work, the deliverables, the milestones, and the deadlines. You can use tools such as project charter, scope statement, work breakdown structure, or Gantt chart to document and communicate these elements to your team and stakeholders.

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Nasir Uddin

Mar. Engr. | AMIMarEST | Mar. Surveyor | Senior Manager at Oberon International
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Planning is the most important part of the successful completion of any project. A well-planned project hardly fails. The foresight of the person who is planning the project plays a crucial core in this regard. He should be able to plan for the total workflow, scope of work, challenges associated and adapt to the unknown situation during the project execution. Different digital tools are very helpful while preparing the work plan and assigning tasks to the designated person.

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2 Assess your team's skills and availability

Once you have a clear picture of the project, you need to evaluate your team's skills, strengths, weaknesses, interests, and availability. This will help you match the tasks to the most suitable team members, and also identify any skill gaps or training needs. You can use tools such as skills matrix, competency assessment, or performance review to collect and analyze this information. You should also consider your team's workload, availability, and preferences when delegating tasks.

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Nasir Uddin

Mar. Engr. | AMIMarEST | Mar. Surveyor | Senior Manager at Oberon International
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A project manager must know the strengths and weaknesses of each team member and evaluate them regularly. Interpersonal skills need to be considered also while choosing team members for a task. Different types of people sometimes find it difficult to get along with each other based on their personalities. Team members should not be stressed out before assigning any job and ensure that they fully understand their tasks and expected results. The manager will also ensure that team members can communicate well among themselves and have situational awareness.

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3 Delegate tasks clearly and SMARTly

When you delegate tasks, you need to communicate clearly and effectively to your team members. You should explain the purpose, expectations, and benefits of each task, as well as the resources, support, and feedback available. You should also use SMART criteria to set specific, measurable, achievable, relevant, and time-bound goals for each task. You can use tools such as task description, action plan, or RACI matrix to document and communicate these details to your team members.

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4 Monitor and support your team's progress

After you delegate tasks, you need to monitor and support your team's progress regularly. You should track the status, quality, and outcomes of each task, and provide constructive feedback, recognition, or guidance as needed. You should also encourage your team members to communicate openly, collaborate effectively, and report any issues or challenges they face. You can use tools such as status report, dashboard, or check-in meeting to monitor and support your team's progress.

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5 Review and evaluate your team's performance

At the end of the project, or at key milestones, you need to review and evaluate your team's performance and results. You should measure the achievements, challenges, and lessons learned from each task, and compare them with the project goals and success criteria. You should also solicit feedback from your team members and stakeholders on the delegation process, and identify any areas for improvement or best practices for future projects. You can use tools such as performance report, feedback survey, or lessons learned session to review and evaluate your team's performance.

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Nasir Uddin

Mar. Engr. | AMIMarEST | Mar. Surveyor | Senior Manager at Oberon International
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After the completion of each project, a report could be prepared which would include the results of the projects, the performance of the team members and any problems faced during the project. New experiences and challenges gathered must be noted down as a future reference for similar kinds of projects. The good performance of the team members must be appraised which would motivate them to improve their performance. An open discussion could be arranged to discuss the shortcomings and get rid of them in future projects. Training must be arranged regularly to improve the knowledge and performance of the teams.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your engineering team struggles with task delegation?

1

2

3

4

5

6

1 Identify the project scope and goals

2 Assess your team's skills and availability

3 Delegate tasks clearly and SMARTly

4 Monitor and support your team's progress

5 Review and evaluate your team's performance

6 Here’s what else to consider

Engineering Design

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What do you do if your engineering team struggles with task delegation?

1

2

3

4

5

6

1 Identify the project scope and goals

2 Assess your team's skills and availability

3 Delegate tasks clearly and SMARTly

4 Monitor and support your team's progress

5 Review and evaluate your team's performance

6 Here’s what else to consider

Engineering Design

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