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What do you do if your deadlines are unrealistic and expectations are high?

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When facing unrealistic deadlines and high expectations, stress can quickly become overwhelming. It's essential to manage this stress effectively to maintain productivity and well-being. You might feel the pressure mounting, but remember, you're not powerless. By approaching the situation strategically, you can navigate through these demanding times with poise and resilience. The key is to prioritize, communicate, and find ways to streamline your work without sacrificing quality. In the following sections, you'll find actionable advice to help you manage stress when deadlines are tight and expectations are sky-high.

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1 Assess Reality

Begin by evaluating the deadlines and expectations set before you. Are they truly unrealistic, or do they just seem daunting? Take stock of the situation by breaking down your tasks into smaller, more manageable parts. This can help you see whether the workload is excessive or if there are areas where you can optimize your approach. Understanding the scope of what's expected can often alleviate some of the initial stress and give you a clearer path forward.

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Alicia Alvarez, PhD

Director of Clinical and Research Services at UTCCB
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I agree, you should take a step back and objectively evaluate the deadlines and expectations set by your stakeholders. Determine whether they are truly unrealistic or if there are ways to meet them with some adjustments. To do so you should gather information and compare the project requirements with the allotted time frame and available resources. Also, you could consider past experiences to gauge whether the current deadlines align with historical performance and realistic expectations. Discuss the project deadlines and expectations with your team members. And, if necessary, seek input from external experts, consultants, or industry peers. Finally identify any potential risks or obstacles that may impact the project timeline.

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2 Open Dialogue

Communication is critical when you're under the gun. Don't hesitate to reach out to your superiors or clients to discuss the deadlines and expectations. Express your concerns professionally and propose realistic timelines that would allow for high-quality work. Often, those setting the deadlines may not fully understand the time and effort required for the tasks at hand. An open dialogue can lead to a compromise that benefits everyone involved.

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Dorit Sauer

Coach y Mentora para mujeres profesionales hartas del estrés y de no llegar a todo. Autoliderazgo | Bienestar | Confianza | Control del Estrés | Prioridades | Productividad Sana | Power Skills para Mujeres y Empresas
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Assertive communication is key when facing high expectations and tight deadlines. Try to find out how the deadline was determined. Provide your insight on the necessary steps and time required to carry out the project or task. Negotiate for a more realistic timeframe.

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3 Prioritize Tasks

Once you have a realistic view of what's required, it's time to prioritize your tasks. Determine which assignments are most critical and tackle them first. This doesn't mean you should neglect less important tasks, but rather that you should allocate your time and resources wisely to ensure that the most impactful work gets done when it needs to be. Prioritizing also means knowing what can be postponed or delegated.

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Stephen Spence

Life Architect | Life Design Coach for Ambitious Minds | Empowering You to Build a Life That Mirrors Your Vision and Values.
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Once you know what is really needed from you or your team, it is time to prioritize and manage the work. When you schedule specific blocks of time for priority tasks and activities, you're more likely to stick to completing those rather than letting them slide. Schedule your most important tasks and protect that time. This will also help decrease stress because you have planned time for certain work and you don't need to keep thinking about when you will do the work.

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4 Streamline Processes

Look for ways to streamline your workflow. Are there repetitive tasks that can be automated or simplified? Can you eliminate unnecessary steps or combine certain tasks to save time? Streamlining doesn't mean cutting corners; it's about working smarter, not harder. By finding efficiencies in your process, you can reduce the time spent on each task without compromising the quality of your work.

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5 Manage Stress

In high-pressure situations, it's vital to keep your stress levels in check. Develop a routine that includes breaks, exercise, and relaxation techniques. Whether it's a short walk, deep-breathing exercises, or a few minutes of meditation, taking time to decompress can significantly improve your ability to handle stress and maintain focus on your work.

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Erena DiGonis, LCSW-R, CHC, SIFI

?? Continuing Education | Psychotherapist | Anxiety & Complex Trauma Specialist | NBCC, ASWB ACE and NYS Social Work, LMHC, LMFT, & PhD CE Provider | Certified Brainspotting and EMDR Therapist | Licensed in NY and FL ??
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During high-pressure situations like deadlines and intense workloads, managing stress is crucial for maintaining productivity and well-being. Taking short, frequent breaks can help refresh your mind. Incorporating mindful pauses throughout the day allows you to reset and focus on the present moment, reducing anxiety about future tasks. Remember to focus on what you can control, such as prioritizing tasks and breaking them down into manageable steps. Additionally, maintaining a balanced diet and staying hydrated can support your body's resilience to stress. By implementing these strategies, you can navigate through demanding periods with greater ease and effectiveness.

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6 Seek Support

Remember, you don't have to face high-pressure situations alone. Seek support from colleagues, mentors, or a professional network. They can offer advice, assist with workload, or simply provide a listening ear. Sharing your challenges with others can not only lighten your emotional load but also lead to practical solutions that you might not have considered on your own.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your deadlines are unrealistic and expectations are high?

1

2

3

4

5

6

7

1 Assess Reality

2 Open Dialogue

3 Prioritize Tasks

4 Streamline Processes

5 Manage Stress

6 Seek Support

7 Here’s what else to consider

Stress Management

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What do you do if your deadlines are unrealistic and expectations are high?

1

2

3

4

5

6

7

1 Assess Reality

2 Open Dialogue

3 Prioritize Tasks

4 Streamline Processes

5 Manage Stress

6 Seek Support

7 Here’s what else to consider

Stress Management

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