What do you do if your current content management system is not meeting your needs?

If need is not define properly, they don't assume results to be right. We were working with a client few years back and they were mid level and looking for CMS. There need was very basic, and based on client size we suggested paid CMS which was expensive. Later client questioned on costing as feedback, which later we analyzed and cam to conclusion for recommending other CMS.

Many times, people select a content management system (CMS) option based on what they’ve used in the past or what their team is familiar with rather than by assessing their specific needs. Starting by identifying your content types, defining your workflow, determining integration needs, considering scalability, and establishing a budget supports making a decision better aligned with your business needs rather than personal preference. We often use the MoSCoW method when evaluating CMS options for our clients. MoSCoW stands for: 1. Must-have: Non-negotiable requirements 2. Should-have: Important requirements 3. Could-have: Desirable features 4. Won't-have: Not currently needed

When evaluating options, start with high-level decisions, such as the CMS type (e.g., headless, open-source), key factors such as functionality and scalability, feature evaluation that directly addresses your defined needs, and insights from user reviews and the options of colleagues. Then, using the criteria established in assessing your needs, create a weighted scoring matrix by following these steps: 1. List your key requirements based on the MoSCoW method results. 2. Assign weights (importance) to each requirement. 3. Create a scoring scale (e.g., 1–5). 4. Score each CMS option. 5. Calculate weighted scores for each CMS. 6. Compare and rank the results. This will allow you to deliver a more objective recommendation based on your need.

Understanding the CMS migration process early in your project's life cycle can save a lot of headaches down the road, especially for enterprise-level solutions or content-rich websites. Depending on the amount of content on your site, you may leverage a programmatic migration, which can largely automate the process for standardized pages, like blog posts. For smaller sites, or pages that need heavy customization, a manual migration process may be best. Knowing what lies ahead ensures your team, or your agency, can be prepared to migrate the website and avoid costly delays when the website is complete but content migration drags on.

There are many excellent content management solutions. While our preference is Craft CMS, we also see value in WordPress, Sitecore, Webflow, Shopify, and others, depending on the specific needs of our clients. However, so much hinges on ensuring your in-house teams or agency tailor the CMS to your precise needs. They should evaluate your requirements and recommend the CMS that best aligns with your goals. Content is the most important part of your website, and without a strong CMS, your investment may end up as a stale website that fails to properly represent your brand's unique value.