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What do you do if your construction project requires sudden changes?

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When your construction project encounters unforeseen changes, it's like hitting a bump on a smooth road – unexpected and potentially jarring. But with the right approach, you can navigate these changes without derailing your project. Whether it's a design alteration, a shift in client needs, or an adaptation to unforeseen site conditions, flexibility and clear communication are your best tools. You'll need to assess the impact, adjust your plans, and keep your team informed every step of the way. Remember, construction is as much about problem-solving as it is about building.

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‘Lade Ogunlaja

UN Women UK CSW69 Delegate | Top 100 Most Influential Women in Construction UK 2024 | Project Manager | LB WiC…

1 Assess Impact

The moment you're faced with sudden changes, it's crucial to evaluate their impact on your project. This means looking at how the changes will affect your timeline, budget, and resources. You'll need to consider whether additional materials or labor are required and how the alterations might influence the overall quality of the finished structure. It's a balancing act between accommodating the new requirements and maintaining the integrity of your original plan.

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‘Lade Ogunlaja

UN Women UK CSW69 Delegate | Top 100 Most Influential Women in Construction UK 2024 | Project Manager | LB WiC Ambassador | Girls Under Construction Ambassador | Passionate Advocate for Alternative & Modular Housing
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Conduct a thorough impact analysis to understand the change's ripple effects on various project aspects, such as timeline, costs, resources, and quality. Quantify the implications and present options to stakeholders, highlighting trade-offs and recommendations. Ensure alignment on the best course of action before proceeding with implementation.

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2 Plan Adjustment

Once you've assessed the impact, adjusting your plan is the next step. This involves revisiting your project's scope, schedule, and costs. You may need to renegotiate contracts or seek out additional suppliers. It's vital to document every change meticulously to avoid confusion later on. Your revised plan should be as detailed as the original, ensuring that every team member understands the new direction.

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3 Clear Communication

Clear communication is indispensable when dealing with project changes. You must relay information about the alterations to every stakeholder involved, from the clients to the subcontractors. This transparency helps manage expectations and fosters a collaborative environment where everyone is working towards a common goal. Regular meetings and updates can help keep the project on track despite the changes.

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‘Lade Ogunlaja

UN Women UK CSW69 Delegate | Top 100 Most Influential Women in Construction UK 2024 | Project Manager | LB WiC Ambassador | Girls Under Construction Ambassador | Passionate Advocate for Alternative & Modular Housing
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Effective communication is crucial when changes arise. Promptly inform all stakeholders, including the client, contractors, and team members, about the change and its implications. Clearly outline the reasons, scope, and potential consequences. Encourage open dialogue and address concerns transparently to maintain trust and alignment throughout the process.

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4 Team Briefing

Your team should be briefed thoroughly about the changes. They need to understand how their individual roles may evolve as a result of the modifications. Training might be necessary if new skills are required to implement the changes. It's important to ensure that your team feels supported during this transition period, as their buy-in is critical for the success of the adapted project.

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5 Manage Risks

With sudden changes come new risks. It's essential to conduct a fresh risk assessment to identify potential issues that might arise from the project's alterations. This could include safety concerns, quality control issues, or even legal implications if the changes affect compliance with regulations. Once identified, develop strategies to mitigate these risks, keeping your project safe from potential setbacks.

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‘Lade Ogunlaja

UN Women UK CSW69 Delegate | Top 100 Most Influential Women in Construction UK 2024 | Project Manager | LB WiC Ambassador | Girls Under Construction Ambassador | Passionate Advocate for Alternative & Modular Housing
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Proactively identify and assess potential risks associated with the change. Develop contingency plans to mitigate negative impacts on schedule, budget, and quality. Collaborate with the team to devise practical solutions and allocate resources effectively. Regular risk monitoring and updating risk registers are essential for successful change management.

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6 Adapt and Overcome

Finally, embracing adaptability is key to overcoming sudden changes in your construction project. This mindset allows you to view challenges as opportunities for innovation and improvement. Encourage your team to be flexible and solution-oriented. By fostering a culture that thrives on adaptability, you'll not only navigate current changes but also prepare for any future shifts that may occur.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your construction project requires sudden changes?

1

2

3

4

5

6

7

1 Assess Impact

2 Plan Adjustment

3 Clear Communication

4 Team Briefing

5 Manage Risks

6 Adapt and Overcome

7 Here’s what else to consider

Construction

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What do you do if your construction project requires sudden changes?

1

2

3

4

5

6

7

1 Assess Impact

2 Plan Adjustment

3 Clear Communication

4 Team Briefing

5 Manage Risks

6 Adapt and Overcome

7 Here’s what else to consider

Construction

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