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What do you do if your construction project management software isn't cutting it?

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Construction project management software (CPMS) is supposed to make your life easier, not harder. But what if your CPMS is outdated, unreliable, or incompatible with your needs? How do you know when it's time to switch to a better solution? And how do you make the transition as smooth as possible? In this article, we'll answer these questions and give you some tips on how to find and use the best CPMS for your construction projects.

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1 Why CPMS matters

CPMS is more than just a tool for planning, scheduling, and tracking your construction projects. It's also a way to communicate, collaborate, and coordinate with your team, clients, and stakeholders. A good CPMS can help you improve efficiency, quality, and profitability, as well as reduce risks, errors, and delays. A bad CPMS can do the opposite, and cause frustration, confusion, and waste.

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2 Signs of a bad CPMS

Are you unsure if your CPMS is up to the task? There are several signs that could indicate it's not the right fit. It may be slow, buggy, or crash often, or it could be difficult to use or not compatible with your devices, platforms, or systems. Additionally, it may not be secure or compliant with industry standards, and it could lack scalability and flexibility to accommodate your changing needs. Furthermore, it may not integrate with other tools or applications you use and may not be updated or supported by the vendor. Ultimately, if it's not meeting your expectations or requirements, then it's time to consider a new CPMS.

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Abdul Hafiz

Certified Data Centre Specialist (CDCS) | 10+ Years of MEP Experience | Computer Enthusiast
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Identify common indicators of ineffective CPMS, such as poor user experience, lack of essential features, frequent glitches or crashes, limited scalability, and inadequate customer support.

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3 Benefits of a good CPMS

If you're experiencing any of these problems, it's time to consider switching to a better CPMS. A good CPMS can offer you many benefits, such as being fast, reliable, and stable; easy to use and learn; compatible with your devices, platforms, and systems; secure and compliant with industry standards; scalable and flexible to accommodate your changing needs; integrated with other tools or applications that you use; updated and supported by the vendor; and meeting your expectations and requirements.

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4 How to find a good CPMS

Finding a good CPMS can be a daunting task, but it doesn't have to be. To narrow down your options and make an informed decision, you should first define your goals and needs. Consider the main objectives and challenges of your construction projects, as well as the features and functions that you need from a CPMS. Also, think about your budget and timeline constraints. Then, do research and compare the available options in the market. Evaluate their pros and cons, and how they match your goals and needs. Additionally, consider their price, performance, and customer service. Lastly, test and evaluate the CPMS that you're interested in. Get feedback from your team, clients, and stakeholders to measure the results and outcomes of using the CPMS.

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Mehdi Bohloul, CEC, M.Eng

Project Coordinator | Project Management | Certified Estimator | BIM Applications
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In my experience, most of the time specifically in larger enterprises, you would have to use multiple CPMS to increase productivity, decrease errors and clarify deliverables and objectives. For example, you might have to use a compatible cloud-based platform to integrate different data of the work taken from different software such as schedule, cost, takeoffs, etc. in order to provide a door for transparent communication.

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5 How to use a good CPMS

Once you've found a good CPMS, you need to make sure that you use it effectively and efficiently. To get the most out of your CPMS, it's important to train and educate stakeholders on how to use it. Additionally, you should customize and optimize the CPMS to fit your specific needs and preferences. Finally, monitor and improve your projects by tracking performance, analyzing progress, identifying and resolving issues or gaps, and leveraging data and insights from the CPMS to improve processes and outcomes.

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Abdul Hafiz

Certified Data Centre Specialist (CDCS) | 10+ Years of MEP Experience | Computer Enthusiast
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Once you've selected a suitable CPMS, ensure proper implementation, training, and adoption among project team members. Utilize the full range of features and functionalities offered by the CPMS to optimize project planning, execution, monitoring, and control processes.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Abdul Hafiz

Certified Data Centre Specialist (CDCS) | 10+ Years of MEP Experience | Computer Enthusiast
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Regularly assess and review your CPMS performance and user feedback to identify areas for improvement and optimization. Stay informed about advancements in CPMS technology and best practices in construction project management to maximize the value and impact of your software investment. Consider seeking assistance from CPMS vendors or consultants specializing in construction project management to address any challenges or customization needs you may encounter.

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What do you do if your construction project management software isn't cutting it?

1

2

3

4

5

6

1 Why CPMS matters

2 Signs of a bad CPMS

3 Benefits of a good CPMS

4 How to find a good CPMS

5 How to use a good CPMS

6 Here’s what else to consider

Construction

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What do you do if your construction project management software isn't cutting it?

1

2

3

4

5

6

1 Why CPMS matters

2 Signs of a bad CPMS

3 Benefits of a good CPMS

4 How to find a good CPMS

5 How to use a good CPMS

6 Here’s what else to consider

Construction

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