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What do you do if you want to boost your productivity by enhancing your multitasking skills?

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In a fast-paced world, the ability to juggle multiple tasks simultaneously can be a valuable asset in managing your career. Enhancing your multitasking skills is not just about doing more at once, but also about doing it efficiently. It's about finding the sweet spot where productivity meets agility, allowing you to handle various responsibilities without compromising on quality or performance. By boosting your multitasking abilities, you can become more adept at navigating the complexities of the modern workplace, leading to better time management and potentially more opportunities for career advancement.

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Beatriz Cornejo Paredes

HR Business Partner | Gestión de Talento | Gestión de carrera profesional

1 Prioritize Tasks

Effective multitasking starts with prioritizing your tasks. Understand what needs immediate attention and what can wait. Use a system to categorize tasks by urgency and importance, such as the Eisenhower Matrix, which divides tasks into four quadrants based on these criteria. This helps you focus on what truly matters and prevents you from being overwhelmed by less significant activities. Remember, not all tasks are created equal, and successful multitasking involves recognizing and responding to that fact.

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Beatriz Cornejo Paredes

HR Business Partner | Gestión de Talento | Gestión de carrera profesional
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Para aumentar la productividad mejorando las habilidades multitarea, es importante: 1. Priorizar tareas: Identifica actividades más importantes y urgentes para enfocar tu atención en ellas. 2. Utilizar herramientas de gestión del tiempo: Para organizar y estructurar tu día de manera eficiente. 3. Establecer límites: Evita la sobrecarga de trabajo dividiendo el día en bloques de tiempo dedicados a tareas específicas. 4. Practicar la concentración: Dedica periodos de tiempo sin distracciones. 5. Delegar: Identifica tareas que puedan ser realizadas por otros y asigna según las fortalezas de tu equipo. 6. Evaluar y ajustar: Revisa tu enfoque y busca formas de mejorar.

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2 Limit Distractions

To enhance your multitasking skills, create an environment that minimizes distractions. This might mean turning off notifications on your devices, setting specific times for checking emails, or organizing your workspace to reduce clutter. By controlling your environment, you're better able to maintain focus across multiple tasks. It's also essential to recognize when distractions are self-imposed and to develop self-discipline to avoid them.

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Adrian (Ado) Ninnes

People & Culture Nerd │ Performance & Development Product Owner | AI explorer │ Podcast Co-host | Weekly Career Game+ Newsletter
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Multitasking with limited distractions is like playing chess with laser focus. You wouldn't try to strategise your next move (complete a task) with a disco ball flashing in your eyes (phone notifications), right? Minimise distractions (silence the disco) by turning off alerts, scheduling email checks, and decluttering your workspace. This creates a calm environment that lets you focus on the game (multitasking) at hand. Bonus "Ado" Tip: Sometimes, you're the disco ball! Recognise self-distractions (mind wandering). Use tools like website blockers or set timers to stay on track. By controlling your environment and yourself, you'll become a multitasking master (chess champion)!

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3 Use Tools Wisely

Leverage technology and tools designed to aid multitasking. From project management software to time-tracking apps, these tools can help you stay organized and efficient. However, be selective and avoid tool overload, as using too many can become counterproductive. Find a balance with tools that genuinely enhance your workflow without causing additional complexity or distraction.

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4 Break Down Tasks

Breaking down larger tasks into smaller, more manageable ones can significantly boost your multitasking efficiency. This approach allows you to switch between activities without losing focus or momentum. It also makes it easier to track progress and provides a sense of accomplishment as you complete each subtask. This technique not only helps in multitasking but also in managing larger projects with multiple components.

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Luiza Bagatini

PE & value creation interim recruitment | career advisory
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Multitasking can be distracting if you're randomly doing many things simultaneously. Splitting tasks by area or stage of a project can be quite helpful. For example, admin tasks that require less thinking and more doing, such as updating a system with notes, uploading documents or cross-checking a list can all be done together. Break down all your large tasks into smaller ones and combine the ones which are alike to have smaller groups of doable tasks. Have a quick check list to allow you to cross them over when you're done - the visuals are a great incentive too!

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5 Set Time Limits

Assigning specific time limits to tasks can prevent you from spending too much time on one thing at the expense of others. The Pomodoro Technique, for instance, involves working on a task for 25 minutes followed by a short break. This method can help maintain a high level of productivity while ensuring that you're making progress on various fronts. Time limits also encourage you to work with greater focus and intensity.

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6 Reflect Regularly

Finally, take time to reflect regularly on your multitasking practices. Assess what's working and what isn't. Are you truly being more productive, or are you just busy? Reflecting allows you to adjust your strategies and improve over time. It's also an opportunity to recognize when multitasking might not be the best approach and when deep focus on a single task is necessary.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Gustavo André Mota

|Psicologia| |Servidor Publico|
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Para aumentar minha produtividade e aprimorar minhas habilidades multitarefa, come?o definindo prioridades claras e organizando tarefas por níveis de urgência e importancia. Utilizo técnicas de gerenciamento de tempo, como o método Pomodoro, para manter o foco e evitar distra??es. Também pratico a delega??o eficaz de tarefas sempre que possível e busco a automa??o de processos repetitivos. Além disso, pratico a aten??o plena para manter o equilíbrio entre multitarefa e foco singular quando necessário.

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What do you do if you want to boost your productivity by enhancing your multitasking skills?

1

2

3

4

5

6

7

1 Prioritize Tasks

2 Limit Distractions

3 Use Tools Wisely

4 Break Down Tasks

5 Set Time Limits

6 Reflect Regularly

7 Here’s what else to consider

Career Management

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What do you do if you want to boost your productivity by enhancing your multitasking skills?

1

2

3

4

5

6

7

1 Prioritize Tasks

2 Limit Distractions

3 Use Tools Wisely

4 Break Down Tasks

5 Set Time Limits

6 Reflect Regularly

7 Here’s what else to consider

Career Management

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