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What do you do if you need to streamline your teaching workflow?

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As a teacher, you're always looking for ways to make your workflow more efficient, allowing you to spend more time on what truly matters: teaching. Streamlining your workflow can seem daunting, but with a few strategic adjustments, you can transform your approach to teaching and reduce the time spent on administrative tasks. Here's how you can start optimizing your teaching workflow to make your days more productive and less stressful.

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Selorm Afagbedzi

Professional Teacher & Educational Psychologist | Gender Advocate |
Elham Nusrat

?? IT Head | Country Lead @ The Phoenix Guild | Recruitment Consultant | Python, Blockchain & Web Dev Enthusiast |…

1 Prioritize Tasks

Understanding what tasks take up most of your time and which ones contribute directly to student learning is crucial. By prioritizing your tasks, you can focus on high-impact activities. Start by listing all your responsibilities and categorize them by their level of importance and urgency. This will help you identify which tasks need immediate attention and which ones can be simplified or even eliminated. Remember, the goal is to maximize your time spent engaging with students, not getting bogged down by paperwork.

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blouin dana

Entrepreneur Content Creator
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Teaching involves a lot more work than just teaching. You will have a lot of work to do in preparation of your classes as well as in keeping your systems and records up to date. It helps to prioritize these tasks so you can tackle them in a timely manner.

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2 Digital Tools

Embrace digital tools designed to automate or expedite repetitive tasks. Whether it's grading, attendance, or planning, there's likely an app or software that can help. For instance, using a digital gradebook can save you hours compared to manual calculations. Additionally, planning apps can streamline the creation of lesson plans and allow for easy adjustments. By integrating technology into your workflow, you can significantly cut down on the time spent on administrative duties.

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blouin dana

Entrepreneur Content Creator
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I have found that I am able to automate a lot of my non-teaching tasks through the use of online tools. This frees up a significant amount of my time so that I can focus more on lesson development and teaching.

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3 Delegate Duties

You don't have to do everything yourself. Delegating tasks to teaching assistants or even students can free up your time. Consider assigning classroom management roles to students, such as organizing materials or leading certain activities. This not only reduces your workload but also helps students develop leadership and responsibility. For tasks that require a higher skill level, a teaching assistant can be invaluable, allowing you to concentrate on lesson delivery and student engagement.

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4 Time Blocks

Allocating specific time blocks for different activities can greatly increase your productivity. Decide on set times for grading, planning, and responding to emails, and stick to these blocks as much as possible. This method, known as time blocking, helps prevent task spillover and keeps you focused on the task at hand. It also makes it easier for you to set boundaries and ensure you have time for breaks and personal commitments.

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5 Simplify Planning

Streamlining lesson planning is all about working smarter, not harder. Develop templates for lesson plans and use them as a starting point each week. This allows you to maintain consistency and save time. Additionally, consider creating a resource bank of activities, readings, and assignments that you can pull from throughout the year. This repository will become invaluable when you need to quickly adapt or supplement your lessons.

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Adam D'Souza

Global Education Expert: Admissions, Entrance Prep, School Development
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When we start out as teachers, our instinct is to plan the most whizz-bang, engaging, jazzy lessons. The more experience I gain in the profession, the more I *remove* from each lesson. Having routines for students as well as for ourselves is important, as this minimises the cognitive load of basic, administrative tasks, and frees up time and space to focus on improving the domain skills. Tools like whole-class feedback can be valuable in speeding up formative assessment.

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6 Reflect Regularly

Finally, take time to regularly reflect on your teaching practices and workflow. What's working well? What could be more efficient? Reflection allows you to continuously improve and streamline your workflow. Set aside a few minutes each week to review your processes and make adjustments as needed. This ongoing practice ensures that you are always finding new ways to be more productive and effective in your teaching.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Selorm Afagbedzi

Professional Teacher & Educational Psychologist | Gender Advocate |
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We need to streamline our teaching to flow by 1. Using collaboration Tools: by fostering collaboration among students using platforms like Slack or Microsoft Teams for group projects and discussions can be effective in teaching. 2. Continual Learning: Stay updated on new teaching methodologies and technologies to continually improve our workflow as a teacher. By integrating these strategies, we can make our teaching more efficient and effective, leaving us with more time to focus on our students' learning.

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Elham Nusrat

?? IT Head | Country Lead @ The Phoenix Guild | Recruitment Consultant | Python, Blockchain & Web Dev Enthusiast | Wordsmith ?
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When aiming to streamline the teaching workflow, one should consider the following steps: 1. Set the goals: Find out the desired outcomes and understand what to achieve. 2. Break down lessons: Start from basic to complex with clear examples. 3. Leverage Technology: Using digital platforms for keeping the notes and lessons planning. As well as, for comprehensible conversation among mentors and mentees. 4. Gather response: Respect diverse perspectives and seek feedback from colleagues and students. Finally, remember to ensure consistency to focus more on teaching.

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What do you do if you need to streamline your teaching workflow?

1

2

3

4

5

6

7

1 Prioritize Tasks

2 Digital Tools

3 Delegate Duties

4 Time Blocks

5 Simplify Planning

6 Reflect Regularly

7 Here’s what else to consider

Teaching

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What do you do if you need to streamline your teaching workflow?

1

2

3

4

5

6

7

1 Prioritize Tasks

2 Digital Tools

3 Delegate Duties

4 Time Blocks

5 Simplify Planning

6 Reflect Regularly

7 Here’s what else to consider

Teaching

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