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What do you do if you have multiple speaking engagements and deadlines to manage?

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As a motivational speaker, you have the opportunity to inspire and influence many people with your message. But you also have the challenge of managing multiple speaking engagements and deadlines, which can be stressful and overwhelming. How do you balance your time, energy, and quality of your presentations? Here are some tips to help you plan, prioritize, and perform at your best.

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Laura Dragomir

Business communication strategist I Owner Founder Powerful Communication I Trainer in business communication & Media…
David B.
Marcus Munaier

Consultor T&D | Educador Corporativo | Palestrante

1 Know your goals and audience

Before you accept any speaking engagement, you need to have a clear idea of what your goals are and who your audience is. What is the purpose of your talk? What are the key points you want to convey? What are the expectations and needs of your audience? How will you measure your success? Knowing these answers will help you tailor your content, style, and delivery to each situation. It will also help you avoid taking on too many or irrelevant engagements that don't align with your goals and audience.

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Laura Dragomir

Business communication strategist I Owner Founder Powerful Communication I Trainer in business communication & Media training I Producer & TV Host I Speaker I Conference Moderator
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The biggest pitfall to avoid is the most common: deciding you want to be as good as a highly trained presenter, but not as good. Wanting to be 7 out of 10 is a mistake. Sure, as a speaker, you might have some well-timed lines or an impressively designed PPT. But, it may not be so. Therefore, do not go before the audience unprepared. Simply getting through the presentation relatively unscathed is probably not a goal worthy of your ambitions.

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David B.
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This, in my opinion, is all about managing your time effectively. When juggling multiple speaking engagements and deadlines, here's how I ensure efficient time management: Time Blocking: I allocate specific time blocks for each speaking engagement and associated tasks. This dedicated focus ensures productivity and minimises distractions. Priority Setting: I prioritise engagements and deadlines based on their significance and urgency. This allows me to allocate time and resources efficiently, focusing on high-priority tasks first. That's it! Effective time management is absolutely key, I even have a 100 min kitchen timer which i use to time block (I pause it if my phone rings or if I go to make a coffee for example). Hope this helps!

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YuJin Wong ● CSP, Asia's Leading Mental Fitness Expert

Mental Fitness Expert | Award-winning Keynote Speaker | Certified Speaking Professional | Best-selling Author
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Having a clear understanding of your goals and audience is essential before accepting any speaking engagement. Here's how you can approach this: -Define your purpose -Identify key points -Understand your audience -Set measurable goals -Align with your values and expertise By having a clear understanding of your goals and audience, you can tailor your speaking engagements to maximize impact and ensure that your message resonates with your audience effectively.

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2 Create a master calendar

One of the best ways to manage multiple speaking engagements and deadlines is to create a master calendar that shows all your commitments and tasks. You can use a digital tool like Google Calendar or a physical planner to keep track of your dates, locations, contacts, travel arrangements, and other details. You can also set reminders and alerts to help you stay on top of your schedule. A master calendar will help you visualize your workload, avoid conflicts and overlaps, and plan ahead for any contingencies.

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Marcus Munaier

Consultor T&D | Educador Corporativo | Palestrante
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Mantenha uma lista de tarefas ou agenda organizada onde você possa registrar todos os seus compromissos, prazos e tarefas pendentes. Isso ajuda a manter tudo organizado e a n?o perder de vista nenhum compromisso importante.

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3 Prioritize and delegate

Not all speaking engagements and deadlines are equally important or urgent. You need to prioritize your tasks and focus on the most critical ones first. You can use a simple matrix to categorize your tasks into four quadrants: important and urgent, important but not urgent, not important but urgent, and not important and not urgent. Then, you can decide which tasks to do, schedule, delegate, or eliminate. For example, you can delegate some administrative or logistical tasks to your assistant or team, or outsource some aspects of your presentation design or research to a professional.

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Leonard Chello Webb

Ending the School to Prison Pipeline Strategist, Award winning Educator and Author, Workshop facilitator, college and career readiness specialist, education/ criminal justice reform
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Organization is key Use a platform like google forms and excel spreadsheets Establish color codes for interest, no contact, turn downs, confirmations, etc Create a system for you and one that can be used by an assistant as you grow Develop a phone log of contact information, last contact Create folders of emails: booking, conferences, invoices

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Marcus Munaier

Consultor T&D | Educador Corporativo | Palestrante
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Avalie todas as suas tarefas e compromissos e identifique aquelas que s?o mais urgentes ou importantes. Priorize essas tarefas e concentre sua energia e tempo nelas antes de abordar as menos urgentes. Delegue o resto.

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4 Prepare and practice

Preparation and practice are essential for delivering a successful presentation. You need to spend enough time to research your topic, craft your message, design your slides, and rehearse your speech. You also need to anticipate potential questions, objections, or feedback from your audience and prepare your responses. You can use various techniques to practice your presentation, such as recording yourself, asking for feedback, or doing a dry run in front of a small group. The more you prepare and practice, the more confident and effective you will be.

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5 Take care of yourself

Managing multiple speaking engagements and deadlines can take a toll on your physical and mental health. You need to take care of yourself and avoid burnout. You can do this by maintaining a healthy lifestyle, such as eating well, sleeping enough, exercising regularly, and relaxing. You can also use some coping strategies, such as breathing exercises, meditation, or positive affirmations, to reduce your stress and anxiety. Remember that you are not a machine, and you need to recharge and rejuvenate yourself.

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Marcus Munaier

Consultor T&D | Educador Corporativo | Palestrante
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N?o se esque?a de reservar tempo para cuidar de si mesmo e recarregar suas energias. Pratique o autocuidado, mantenha uma rotina saudável de sono, exercícios e alimenta??o, e reserve tempo para relaxar e fazer atividades que lhe tragam prazer e bem-estar.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Marcus Munaier

Consultor T&D | Educador Corporativo | Palestrante
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Se estiver sobrecarregado com muitos compromissos, aprenda a dizer n?o a solicita??es adicionais que possam comprometer sua capacidade de cumprir seus prazos existentes. Priorize seu próprio bem-estar e eficácia, e evite sobrecarregar-se com mais do que pode lidar.

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What do you do if you have multiple speaking engagements and deadlines to manage?

1

2

3

4

5

6

1 Know your goals and audience

2 Create a master calendar

3 Prioritize and delegate

4 Prepare and practice

5 Take care of yourself

6 Here’s what else to consider

Motivational Speaking

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What do you do if you have multiple speaking engagements and deadlines to manage?

1

2

3

4

5

6

1 Know your goals and audience

2 Create a master calendar

3 Prioritize and delegate

4 Prepare and practice

5 Take care of yourself

6 Here’s what else to consider

Motivational Speaking

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感谢您的反馈

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