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What do you do if the food quality control software you're using is not meeting your business needs?

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Food quality control software is a vital tool for ensuring the safety, consistency, and compliance of your food products. It helps you monitor and analyze various parameters, such as temperature, pH, moisture, color, texture, and microbiology, throughout the production process. However, not all software solutions are created equal, and you may encounter some challenges or limitations with the one you're using. What do you do if the food quality control software you're using is not meeting your business needs? Here are some steps you can take to address this issue and find a better alternative.

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John Teeling

Leader in areas of Lab Metrology, Calibration, IQ/OQ/PQ and CSV to ensure optimized /efficient and cost-effective…

1 Identify the gaps

The first step is to identify the gaps between your current software and your desired outcomes. What are the specific features, functions, or benefits that you're missing or dissatisfied with? For example, you may need a software that can integrate with your existing equipment, support multiple platforms, generate customized reports, or offer real-time alerts. You may also want to consider the ease of use, reliability, scalability, and cost of your software. By defining the gaps, you can prioritize your needs and expectations for a new software solution.

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Nishu P.

|| Registered Pharmacist (PCI)|| MBA|| Lead Auditor|| Pharmaceuticals/NHPs || QMS || Gxp|| Compliance|| Change Management|| VSM- LEAN|| Failed but not lost N-1 Entrepreneur || HACCP||Six Sigma|| FSQA ||SQF Practitioner||
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By taking a systematic approach to addressing the shortcomings of your food quality control software, you can improve your business processes and ensure that your quality control efforts meet your standards and regulatory requirements. - Identify specific Issues - Evaluate alternatives - Communicate with software providers - Customize software as per the needs - Explore Integration options - Consider training & support - Evaluate cost benefit - Plan for transition

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Halima Adeboye (MIPAN)

Food Safety Specialist|Food Microbiologist| Helping Food Brands Achieve 95%+ Regulatory Compliance, Reduce Contamination Risks by 30%, & Enhance Product Safety Using HACCP & GMP
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I will verify the reliability of result and method to know what the problem is and find new ways to solve the problem. This can be done by researching on new Control tools.

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2 Research the options

The next step is to research the options available in the market that can fill the gaps you identified. You can start by browsing online reviews, forums, blogs, or publications related to food quality control software. You can also ask for recommendations from your peers, industry associations, or consultants. You may want to compare the features, benefits, advantages, and disadvantages of different software solutions, as well as their compatibility, support, and pricing. You may also want to request a demo or a trial version of the software to test its functionality and suitability for your business.

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John Teeling

Leader in areas of Lab Metrology, Calibration, IQ/OQ/PQ and CSV to ensure optimized /efficient and cost-effective processes.
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When you have software in a regulated industry such as food or pharmaceutical and it's not meeting your needs the first place to start is developing a clear and robust User Requirement specification. It is important to know 1) What does the user need the software to do? 2) What are the industry requirements for the type of software? 3) What are the Software's Minium hardware and OS requirements? 4) If used to control testing equipment what are the instrument's requirements?

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3 Evaluate the alternatives

The third step is to evaluate the alternatives based on your criteria and preferences. You can use a decision matrix or a scoring system to rank the software solutions according to their performance, quality, value, and fit for your business. You can also consider the feedback, ratings, testimonials, or case studies of other users or clients who have used the software. You may want to involve your team, stakeholders, or experts in the evaluation process to ensure a balanced and informed decision.

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4 Implement the change

The final step is to implement the change and switch to the new software solution. You may need to plan and execute a smooth transition process that minimizes the disruption and risk to your operations. You may need to train your staff, update your procedures, migrate your data, or troubleshoot any issues that may arise. You may also want to monitor and measure the results and impact of the change on your food quality control and business performance. You may also want to solicit feedback and suggestions from your team and customers to ensure continuous improvement and satisfaction.

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John Teeling

Leader in areas of Lab Metrology, Calibration, IQ/OQ/PQ and CSV to ensure optimized /efficient and cost-effective processes.
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When implementing any change in a regulated industry be sure to have a clear and concise project plan that was developed with the stake holders. Be sure to include the justification for the change for management to authorize the change and expense. If possible, include an ROI in the justification. Ensure you have a change control in place that details the Who, What, Where, How, Why and When for each task. Ensure you hold regular meetings to discuss progress during implementation.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if the food quality control software you're using is not meeting your business needs?

1

2

3

4

5

1 Identify the gaps

2 Research the options

3 Evaluate the alternatives

4 Implement the change

5 Here’s what else to consider

Food Science

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What do you do if the food quality control software you're using is not meeting your business needs?

1

2

3

4

5

1 Identify the gaps

2 Research the options

3 Evaluate the alternatives

4 Implement the change

5 Here’s what else to consider

Food Science

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