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What are the common risk sources and types in requirements management and how can you identify them?

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Requirements management is the process of defining, documenting, analyzing, and validating the needs and expectations of stakeholders for a project or product. It is a crucial part of any software development or engineering project, as it helps to ensure that the final deliverable meets the customer's requirements and provides value. However, requirements management also involves many risks that can affect the quality, cost, schedule, and scope of the project. In this article, we will discuss what are the common risk sources and types in requirements management and how can you identify them.

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Henny Hendrawati

Sr. PoC Portfolio Manager | Maersk Innovation Center

1 Risk sources

Risk sources are the factors or conditions that can cause or contribute to the occurrence of a risk, and they can be internal or external to the project, related to stakeholders, environment, technology, process, or product. For example, incomplete or ambiguous requirements can lead to misunderstandings, errors, rework, scope creep, customer dissatisfaction, or legal disputes. Furthermore, volatile or changing requirements due to market conditions, customer feedback, regulatory changes, or technical discoveries can affect the feasibility, stability, or compatibility of the product. Additionally, conflicting or unrealistic requirements due to different expectations among stakeholders can cause delays in product quality or functionality. Lastly, uncertain or complex requirements with high levels of uncertainty can increase the difficulty and cost of analysis, design, testing, and validation.

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Henny Hendrawati

Sr. PoC Portfolio Manager | Maersk Innovation Center
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These are all valid and recurring sources of risk during requirement gathering process. In my experience, we must first look at the people that we bring in to the project - are they the right people, and do they know what to bring to the requirement process? If not, we can easily bring in more noise than substance, and delay the process even more.

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Sylvie D.

Software Requirements Engineering | Founder & CEO at Ovation Consult an AI Award-Winning Company
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Common risks in requirements management include incomplete, ambiguous, and changing requirements, scope creep, conflicting stakeholder needs, and poor communication. To identify these risks, conduct regular requirements reviews, engage stakeholders actively, hold risk workshops, employ risk analysis techniques, and learn from past projects. Proactive risk identification and mitigation are crucial for successful requirements management, ensuring project alignment, stakeholder satisfaction, and timely delivery within budget.

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2 Risk types

Risk types are categories or classifications of risks based on their nature, impact, or likelihood. They can help to organize, prioritize, and communicate the risks and their mitigation strategies. For example, technical risks relate to the technical aspects of a product, such as its performance, reliability, security, usability, or interoperability. Business risks involve the business aspects of a product and can arise from poor market analysis or customer needs assessment. Organizational risks are associated with the organizational aspects of a project, such as resources or processes. Lastly, environmental risks involve external events such as natural disasters or cyberattacks.

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3 Risk identification

Risk identification is an integral part of risk management, as it helps to prevent or reduce the negative consequences of the risks and to exploit or enhance the positive opportunities. Brainstorming, checklist, interview, and SWOT analysis are some methods or techniques for risk identification in requirements management. Brainstorming is a creative and collaborative technique that involves generating ideas or issues related to the requirements management process or outcome. Checklist is a structured and systematic technique that involves using a predefined list of questions, criteria, or categories to identify and assess potential risks. Interview is an interactive and exploratory technique that involves asking open-ended questions to the stakeholders, experts, or users to elicit and clarify their needs. SWOT analysis is a strategic and analytical technique that involves identifying and evaluating the strengths, weaknesses, opportunities, and threats related to the requirements management process or outcome.

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4 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the common risk sources and types in requirements management and how can you identify them?

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1 Risk sources

2 Risk types

3 Risk identification

4 Here’s what else to consider

Requirements Management

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