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What can you learn from evaluating your large group facilitation practice?

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Large group facilitation is a challenging and rewarding skill that can help you engage, inspire, and empower diverse audiences. Whether you are leading a workshop, a conference, a community meeting, or a social movement, you need to plan, deliver, and evaluate your facilitation practice to ensure its effectiveness and impact. In this article, you will learn what you can gain from evaluating your large group facilitation practice and how to do it in a simple and systematic way.

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Ren Chang SOO

Head, Risk Strategy, Innovation & Culture | experimenting at the intersection of data & design

1 Why evaluate?

Evaluating your large group facilitation practice is an important way to measure your outcomes and outputs, learn, and improve your skills and methods. Through evaluation, you can recognize what worked well and what did not, collect feedback and suggestions from participants and stakeholders, assess your strengths and areas for development as a facilitator, demonstrate accountability and credibility to clients and partners, and generate insights and ideas for future facilitation projects.

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2 How to evaluate?

When evaluating your large group facilitation practice, there is no one-size-fits-all approach, but you can follow some general steps to design and implement your evaluation process. Firstly, define your purpose and questions. What do you want to know and why? How will you use the information? Secondly, choose your evaluation methods and tools. For example, surveys, interviews, focus groups, observations or self-reflections. Thirdly, plan your timeline and resources. When will you conduct the evaluation? Who will be involved and what are their roles and responsibilities? Lastly, report and share your findings and recommendations. How will you communicate the results? Who are your audiences and what do they need? Ensure that the evaluation is useful and actionable.

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Ren Chang SOO

Head, Risk Strategy, Innovation & Culture | experimenting at the intersection of data & design
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When it comes to the how, I would go with gaining feedback from the sponsor on whether the objectives and outcomes have been achieved. In addition, I would also follow up with the sponsor few months down the road to find out if the action plans developed were implemented, and what were the results. This would then give me a sense, to what extent my facilitation practice is impactful

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3 What to evaluate?

When evaluating your large group facilitation practice, you can focus on different aspects depending on your evaluation purpose and questions. For example, consider how you designed and delivered the facilitation, managed the group dynamics, and adapted to changing contexts and needs. Additionally, consider the relevance and quality of the content covered, as well as how you engaged and involved participants. Furthermore, evaluate the impact of your facilitation - what it accomplished and contributed to expectations and goals of participants and stakeholders. Ultimately, assess how much value and change was created.

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4 How to improve?

Evaluating your large group facilitation practice is not enough if you do not use the information to improve your practice. To apply your evaluation findings and recommendations, it's important to celebrate successes and recognize challenges. Additionally, ask for constructive feedback from participants, stakeholders, mentors, or colleagues. Set SMART goals and action plans to enhance skills and methods, while also experimenting and innovating with new techniques, tools, or approaches. Monitor progress and adjust as needed to step out of your comfort zone and learn from mistakes. Acknowledge achievements and learnings with participants, stakeholders, and peers, while also seeking support from experts or joining a community of practice or network of support.

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Ren Chang SOO

Head, Risk Strategy, Innovation & Culture | experimenting at the intersection of data & design
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Personal reflection on my facilitation practice, and note down reminders/ considerations for my next facilitation gig. In addition, I would also seek support, advice & ideas from other facilitators on the challenges that I'm facing, or areas that I want to get better at.

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5 How to sustain?

Evaluating and improving your large group facilitation practice is not a one-time event, but a continuous cycle of learning and growth. To sustain your practice, it's important to reflect on your practice regularly, review evaluation results and feedback, assess achievements and challenges, and identify new questions and opportunities for learning. Additionally, you should update your portfolio and profile to document and showcase your facilitation projects, results, and learnings. Seek new opportunities and challenges by looking for different facilitation projects that match your goals and passions. You can also apply for grants, awards, or recognition that can support or enhance your practice. Finally, share your practice and learnings with others by writing articles, blogs, or books; delivering presentations, webinars, or podcasts; or mentoring or coaching other facilitators.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What can you learn from evaluating your large group facilitation practice?

1

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4

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1 Why evaluate?

2 How to evaluate?

3 What to evaluate?

4 How to improve?

5 How to sustain?

6 Here’s what else to consider

Large Group Facilitation

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What can you learn from evaluating your large group facilitation practice?

1

2

3

4

5

6

1 Why evaluate?

2 How to evaluate?

3 What to evaluate?

4 How to improve?

5 How to sustain?

6 Here’s what else to consider

Large Group Facilitation

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