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What are the best ways for virtual teams to improve oral communication skills?

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Oral communication skills are essential for virtual teams, especially when they collaborate across different time zones, cultures, and languages. However, many virtual team members face challenges in speaking clearly, listening actively, and expressing emotions effectively. In this article, we will share some of the best ways for virtual teams to improve their oral communication skills and enhance their performance.

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Haminat Adetunji

Loan Documentation Specialist | Executive Assistant | Funding & Credit Analysis | Legal Professional | Airbnb…

1 Choose the right tools

The first step to improve oral communication skills is to choose the right tools and platforms for your virtual team. Depending on your needs and preferences, you can use video conferencing, voice calls, instant messaging, or podcasts to communicate with your team members. However, you should also consider the quality, reliability, and security of the tools you use, as well as the bandwidth and compatibility of your devices. You should also have a backup plan in case of technical issues or interruptions.

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Haminat Adetunji

Loan Documentation Specialist | Executive Assistant | Funding & Credit Analysis | Legal Professional | Airbnb Co-Hosting & Short-Term Rental Management |
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Strategies to enhance oral communication skills in virtual teams, include using video conferencing, establishing clear communication guidelines, fostering open communication, practicing active listening, providing regular feedback, and offering training opportunities. I think Implementing these strategies can improve communication in virtual teams and create a more productive work environment.

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2 Set clear expectations

The second step to improve oral communication skills is to set clear expectations and guidelines for your virtual team. You should communicate the purpose, agenda, and outcomes of each meeting or conversation, and assign roles and responsibilities to each team member. You should also establish the frequency, duration, and format of your communication, and respect the time zones and availability of your team members. You should also agree on the communication etiquette, such as how to mute, interrupt, or provide feedback.

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3 Practice active listening

The third step to improve oral communication skills is to practice active listening. Active listening means paying attention, showing interest, and responding appropriately to what your team members are saying. You can demonstrate active listening by using verbal and non-verbal cues, such as nodding, smiling, paraphrasing, summarizing, asking questions, and expressing empathy. You can also avoid distractions, such as checking your email, multitasking, or looking away from the screen.

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Haminat Adetunji

Loan Documentation Specialist | Executive Assistant | Funding & Credit Analysis | Legal Professional | Airbnb Co-Hosting & Short-Term Rental Management |
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To facilitate a more productive and empathic conversation, one should apply active listening techniques to demonstrate a genuine interest in what the speaker has to say. The objective of active listening is not only to hear the words but also to understand the deeper meaning and emotions behind them.

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4 Speak clearly and concisely

The fourth step to improve oral communication skills is to speak clearly and concisely. Speaking clearly means using simple, direct, and polite language, and avoiding jargon, slang, or idioms that might confuse or offend your team members. Speaking concisely means using short, relevant, and coherent sentences, and avoiding repetition, filler words, or tangents that might bore or lose your team members. You can also use visual aids, such as slides, charts, or images, to support your points and make them more memorable.

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5 Express emotions effectively

The fifth step to improve oral communication skills is to express emotions effectively. Expressing emotions means acknowledging and sharing your feelings, as well as recognizing and respecting the feelings of your team members. You can express emotions effectively by using positive and constructive language, and avoiding negative and aggressive language. You can also use emoticons, emojis, or gifs to convey your tone and mood, and avoid sarcasm, irony, or humor that might be misunderstood or misinterpreted.

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6 Seek feedback and improvement

The sixth and final step to improve oral communication skills is to seek feedback and improvement. Seeking feedback means asking for and receiving constructive criticism, suggestions, and compliments from your team members, and giving them the same in return. Seeking improvement means reflecting on and learning from your strengths and weaknesses, and setting goals and action plans to enhance your oral communication skills. You can also use online resources, such as courses, podcasts, or blogs, to learn new tips and techniques.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the best ways for virtual teams to improve oral communication skills?

1

2

3

4

5

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1 Choose the right tools

2 Set clear expectations

3 Practice active listening

4 Speak clearly and concisely

5 Express emotions effectively

6 Seek feedback and improvement

7 Here’s what else to consider

Virtual Teams

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What are the best ways for virtual teams to improve oral communication skills?

1

2

3

4

5

6

7

1 Choose the right tools

2 Set clear expectations

3 Practice active listening

4 Speak clearly and concisely

5 Express emotions effectively

6 Seek feedback and improvement

7 Here’s what else to consider

Virtual Teams

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