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What are the best ways to make sure everyone is comfortable with a presentation format?

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Presentations are a common and effective way to communicate information, ideas, and opinions to various audiences. However, not everyone feels comfortable or confident with the same presentation format, whether it is a slide deck, a video, a podcast, or a live demo. How can you make sure that everyone in your team, group, or organization is comfortable with the presentation format you choose? Here are some tips to help you.

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Riddha Mukhopadhyay

Analytics | Insights | AI ML & Data Science Leader
Ana Rita Baptista

DVM | MSL | Medical Science Liaison | Medical Affairs | Science & Medical Comunication | Visual Abstract & Infographic…

1 Know your audience

The first step to choosing a presentation format that works for everyone is to know your audience. Who are they, what are their expectations, preferences, and needs? How familiar are they with the topic, the technology, and the terminology? How will they access, view, or listen to your presentation? How will they interact with you and each other? By answering these questions, you can tailor your presentation format to suit your audience's characteristics and goals.

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Riddha Mukhopadhyay

Analytics | Insights | AI ML & Data Science Leader
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Doing a little bit of research before presentations about the audience goes far. Tailor to their needs. Simple changes to tonality or examples can help. For instance I might use more humour for a younger audience and a more crisp delivery for banking audience. When you come in with an understanding about the people, it is much easier to connect with them and get the message through.

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2 Choose a suitable format

The second step is to choose a presentation format that matches your purpose, content, and context. What are you trying to achieve with your presentation? What are the main points, messages, and arguments you want to convey? What are the best ways to support them with evidence, examples, and visuals? What are the constraints and opportunities of the setting, the time, and the resources? By considering these factors, you can select a presentation format that enhances your presentation's clarity, relevance, and impact.

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3 Prepare and practice

The third step is to prepare and practice your presentation in the chosen format. This means creating, editing, and testing your presentation materials, such as slides, scripts, videos, or audio files. It also means rehearsing your presentation, either alone or with feedback from others, to improve your delivery, timing, and confidence. By preparing and practicing your presentation, you can avoid technical glitches, errors, and surprises, and ensure that you are ready to present.

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Ana Rita Baptista

DVM | MSL | Medical Science Liaison | Medical Affairs | Science & Medical Comunication | Visual Abstract & Infographic Designer
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Practice, practice, practice! First, practice alone. The first time you go through your presentation, be prepared to make some rearrangements - you will notice what works and what doesn't on the overall structure and cadence. Fix all the typos and errors and change what needs to be changed to meet your audience's needs. Then, practice again. Once you find that the base structure of the presentation is perfect, practice again, alone, and record it on your smartphone (just voice). Check the timing of the full-length record and listen to it. If it seems that you are fast-forwarding your speech to fit it all in, rearrange the presentation again (cutting phase!) and make it simpler.

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4 Communicate and collaborate

The fourth step is to communicate and collaborate with your co-presenters, if you have any, and your audience. This means sharing your presentation format and expectations with your co-presenters, and assigning roles and responsibilities for each part of the presentation. It also means engaging your audience with your presentation, by inviting questions, comments, and feedback, and responding to them appropriately. By communicating and collaborating with others, you can create a positive and productive presentation experience for everyone.

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Riddha Mukhopadhyay

Analytics | Insights | AI ML & Data Science Leader
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Any presentation is about sharing complex details with audience and using tools that help engagement. In that sense getting the audience involved is non negotiable for a presenter. Hence the presenter needs to be "open". If your flow breaks down whenever the audience asks a question then you will be in trouble. Expect and plan breaks during the presentation - check back for questions. In case there are no questions plan ahead some questions that can be asked during the course of the session to maintain momentum and engagement avoiding the dreaded hammock effect during presentations.

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5 Adapt and improve

The fifth step is to adapt and improve your presentation format based on the feedback and results you receive. This means evaluating your presentation's strengths and weaknesses, and identifying areas for improvement. It also means seeking and applying suggestions and recommendations from your co-presenters, your audience, and yourself. By adapting and improving your presentation format, you can learn from your experience and enhance your presentation skills.

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6 Experiment and innovate

The sixth step is to experiment and innovate with different presentation formats and techniques. This means exploring new and creative ways to present your information, ideas, and opinions, and testing them with different audiences and contexts. It also means keeping up with the latest trends and developments in presentation technology and design, and incorporating them into your presentation style. By experimenting and innovating with your presentation format, you can discover new and exciting possibilities and opportunities for your presentation.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the best ways to make sure everyone is comfortable with a presentation format?

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2

3

4

5

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1 Know your audience

2 Choose a suitable format

3 Prepare and practice

4 Communicate and collaborate

5 Adapt and improve

6 Experiment and innovate

7 Here’s what else to consider

Presentations

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What are the best ways to make sure everyone is comfortable with a presentation format?

1

2

3

4

5

6

7

1 Know your audience

2 Choose a suitable format

3 Prepare and practice

4 Communicate and collaborate

5 Adapt and improve

6 Experiment and innovate

7 Here’s what else to consider

Presentations

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