What are the best ways to make a great first impression on a business trip?

1 Research the destination

Before you pack your bags and board the plane, do some homework on the country, city, and company you are visiting. Learn about their customs, etiquette, values, and expectations. Find out what are the appropriate dress codes, greetings, gestures, and gifts. Avoid any potential faux pas or misunderstandings that could offend or confuse your hosts. Show them that you respect their culture and are eager to learn from them.

2 Plan your itinerary

A successful business trip requires careful planning and organization. You don't want to be late, lost, or unprepared for your meetings, events, or activities. Make sure you have a clear and realistic schedule that allows enough time for travel, rest, and contingency. Confirm your reservations, transportation, and contact details in advance. Have backup options in case of emergencies or changes. Keep your documents, devices, and essentials handy and secure.

3 Communicate effectively

Communication is key to building trust, rapport, and collaboration on a business trip. You need to be clear, concise, and courteous in your verbal and written messages. Use simple and polite language that avoids jargon, slang, or idioms. Listen actively and attentively to what others are saying and ask relevant and respectful questions. Be aware of your body language and tone of voice and how they might be perceived by different cultures.

4 Be adaptable and flexible

A business trip can be unpredictable and challenging. You might face unexpected delays, cancellations, problems, or opportunities. You need to be able to adapt and adjust to changing situations and demands. Be open-minded and positive about new experiences and perspectives. Be willing to compromise and cooperate with others. Be ready to improvise and innovate when needed. Show your hosts that you are a reliable and resourceful partner.

5 Show appreciation and gratitude

A business trip is not only about work, but also about building relationships and connections. You need to show your hosts that you appreciate their hospitality, generosity, and support. Express your gratitude sincerely and frequently. Thank them for their time, attention, and feedback. Give them compliments, recognition, and praise. Send them follow-up emails or cards after the trip. Stay in touch and maintain the contact until the next opportunity.

6 Have fun and enjoy

A business trip is also a chance to have fun and enjoy yourself. You can explore a new place, experience a different culture, and meet interesting people. You can learn new things, discover new possibilities, and grow personally and professionally. You can also relax and recharge your energy and creativity. Don't forget to smile, laugh, and have a good time. Show your hosts that you are a friendly and enthusiastic person.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?