Remote work can offer many benefits, such as flexibility, cost savings, and increased productivity. However, it also poses some challenges, such as communication, collaboration, and trust. How can you ensure that your team is accountable and transparent when working remotely? Here are some best practices to follow.
One of the keys to maintaining accountability and transparency in remote work is to set clear expectations for your team. This includes defining the goals, roles, responsibilities, deadlines, and deliverables of each project and task. You should also communicate how you will measure and monitor the progress and performance of your team, and what feedback and recognition mechanisms you will use. By setting clear expectations, you can avoid confusion, ambiguity, and misunderstandings, and ensure that everyone knows what they are supposed to do and why.
Schedule regular meetings where team members can discuss progress, challenges, and goals. While remote work offers flexibility, set core hours when team members are expected to be available for communication and collaboration. Use tools like Jira, Asana, or Trello allow team members to track their tasks and progress.
One tool for clear expectations for monthly tracking is the 30-60-90 plan - usually it is used for onboarding, but I love to turn it into monthly planning routine where every month you can have a call with your subordinate to discuss their goals or with your boss to discuss your goals and focus. This meeting and goal setting is productive as it is about the direction of work and the expected results. From my experience it alights perfectly the expectations and sets the frame of work for the next months.
I use a technique with my teams that has given me great results, called Fishbowl window. This is a long-term video conference link, where I follow (from time to time and in silence) the team's work. My monitoring is random, so it can happen at any time, which means the team member is always on call. If the person has to be away (to go to the bathroom, for example) they let us know and that way I know they are out because of that. This practice has left senior management calmer, as it is a common concern for management.
Turn remote work into a Bollywood tale! Task emojis set scenes: rockets for urgency, turtles for progress. Schedule "chai breaks" for check-ins; discuss deadlines over chai! Collaboration tools? A digital treasure hunt for productivity gold! Memes immortalize processes; funny GIFs make tasks unforgettable. Pair "virtual dosts" as accountability partners; it's like having a mission buddy! Performance metrics become superhero stats: "Raj, the Task Maharaja, conquered 10 projects!" Lead transparently; admit chai spills on Zoom. Feedback? Deliver with a virtual dance-off or a 'virtual jadoo ki jhappi.' With this Bollywood twist, remote work is a joyride!
A "guide to me" is essential for that. That mean, communicating the preferences of each member so that the other team members know what he/she prefers (in terms on ways of working, communication, etc)
Another important aspect of maintaining accountability and transparency in remote work is to use the right tools to facilitate communication, collaboration, and reporting. You should choose tools that are easy to use, reliable, secure, and compatible with your team's needs and preferences. For example, you may use video conferencing tools for regular meetings, instant messaging tools for quick updates, project management tools for tracking tasks and deadlines, and file sharing tools for exchanging documents and feedback. You should also establish some norms and guidelines for using these tools, such as when to use which tool, how often to check in, and how to respond to messages and requests.
Systemische Aufgabenmanagement erm?glicht eine Rechte & Rollenbasierte Zusammenarbeit. Dies Bedeutet jederzeit den überblick über die Aufgaben, zeitiges Erkennen und ein schnelles Handeln zu erm?glichen. überblick ist ganzheitlich visuell erst m?glich: , mit festgelegte Verantwortlichkeit, mit all den Anh?ngen & Verknüpfungen, mit der M?glichkeit ohne Zeitverlust, Ma?nahmen und Korrekturen vorzunehmen. Insell?sungen, verbunden mit lauter Medienbrüchen hervorrufen gro?e Reibungsverluste damit verbunden Missverst?ndnisse und Fehler. Systemische Aufgabenmanagement erm?glichen eine effiziente & nachhaltige Zusammenarbeit. Ganzheitliche Kommunikation, Kollaboration, Dokumentation erlauben eine sichere nachhaltige Wissensbündelung.
To me, tools are secondary. The most important thing is to understand and to communicate WHY this tool is the best one (and WHY the method is the best one as well...)
To maintaing accountability and transparancy from remote work we should use AI and IoT. With this we can make communication and look after the work closely with improved instruction. Feedback taking with regular intervals and corrective actions carried out accordingly.
A third essential element of maintaining accountability and transparency in remote work is to build trust and rapport among your team members. Trust is the foundation of any successful team, and it is especially important when working remotely, as you have less face-to-face interaction and more potential for misunderstanding and conflict. To build trust and rapport, you should foster a culture of openness, honesty, and respect, and encourage your team to share their opinions, ideas, challenges, and achievements. You should also provide regular and constructive feedback, acknowledge and appreciate your team's efforts and contributions, and celebrate your team's successes and milestones.
Festgelegte Rechte & Rollen und Aufgabenzuweisungen erm?glichen ein schnelles Erkennen all der Aufgaben Zusammenh?nge. Vertrauen entsteht in Vertrauten Umgebungen. Aufgabenzuweisungen sollten Transparent abbildbar sein. Somit erkennen die Mitarbeitenden intuitiv und sicher Ihre T?tigkeitsbereiche und Zeitrahmen. Die Transparente visuelle Darstellung der Aufgabenb?ume und Aufgabentiefe erst erm?glichen die Rahmenbedingungen mit den Mitarbeitenden sich bestm?glich in diesen Aufgabengefüge einbringen k?nnen. Die Unsicherheiten kommen erst durch die nicht Standardisierten Aufgabenabl?ufe und Kommunikation, nicht zeitiges finden & lange Suchzeiten. Aufgabenlogistik bedeutet ein zweites "Uhrwerk" was sie überwachung auf "Deadlines" bedeutet.
Show don't tell is a mantra that each one of us should have in mind. For every thing I'm asking, I wonder "did I do it myself as well?". If not, I try to be the one to do it, before asking anyone else to do it
A fourth effective way to maintain accountability and transparency in remote work is to encourage autonomy and empowerment among your team members. Autonomy means giving your team the freedom and flexibility to choose how, when, and where they work, as long as they meet the expectations and standards you have set. Empowerment means giving your team the authority and resources to make decisions, solve problems, and take ownership of their work. By encouraging autonomy and empowerment, you can boost your team's motivation, engagement, creativity, and satisfaction, and reduce micromanagement, stress, and burnout.
If I properly set the purpose, goal, and standard for the work, I don’t care much about how they complete the work. Some folks may be night owls or early birds. Some may work great under pressure while others need to work on something a little each day. Set a flexible environment with a high standard for result. The right team member will feel the responsibility and ownership over the work, and in turn, rise to the occasion. Effective trust and empowerment can produce outcomes that are ideal for all parties: work that is excellent, timely, balanced, and meaningful.
I totally agree here. Nothing demotivates people more than micromanagement. Set the goals with people, support them on their way, and be open to questions - but give them the autonomy to do their job. Delegation in the times of remote work has a new sense of motivation and accomplishment for people and a challenge of trust for managers.
A fifth useful strategy to maintain accountability and transparency in remote work is to solicit feedback and input from your team. Feedback and input are vital for continuous improvement, learning, and innovation, and they can help you identify and address any issues, gaps, or opportunities in your team's work. You should seek feedback and input from your team on a regular basis, and use various methods, such as surveys, polls, quizzes, or brainstorming sessions. You should also be open and responsive to the feedback and input you receive, and act on them accordingly. By soliciting feedback and input, you can show your team that you value their opinions, insights, and suggestions, and that you are committed to enhancing your team's performance and experience.
Foster a culture of constructive feedback. Regularly provide feedback on individual and team performance, acknowledging achievements and addressing areas for improvement. Feedback promotes accountability and continuous improvement.
Bring und Holschuld ist eine Ebene wo sehr viele Missverst?ndnisse in Unternehmen entstehen. Feedback & Input′s über E-Mail, Tel. und Meetings Einzuholen ist mit Zeitaufwand und Stress verbunden. All die Aufgabenzuweisungen, Dokumentation, Verantwortlichkeiten, Deadlines von Aufgaben sowie die Ergebnisse sollten durch die eingesetzten L?sungen für die jeweiligen Verantwortlichen sichergestellt werden. Feedback und Input Einzuholen in Zeiten von Home-Office und Newwork ist mit Aufwand und Zeitverlust verbunden. Werdegang der Aufgaben mit all der zugefügten Ergebnissen Und Informationen sollten weitgehend schnell Visuell greifbar. Weitergehende umfassende Informationen k?nnen immer noch Telefonisch oder in Meeting′s Angefragt werden.
A sixth and final tip to maintain accountability and transparency in remote work is to review and reflect on your team's work. Reviewing and reflecting means evaluating your team's results, processes, and behaviors, and identifying what worked well, what didn't work well, and what can be improved or changed. You should conduct reviews and reflections at different intervals, such as after each project, task, or week, and involve your team in the process. You should also document and share your findings and action plans, and track and communicate your progress and outcomes. By reviewing and reflecting, you can ensure that your team is aligned, accountable, and transparent, and that you are learning and growing together.
As for those moments when responsibility and openness need to be sustained over distance, periodically conduct reviews as a way to appraise and discuss team performance. These frequent appraisals provide an opportunity to discover the strengths, weaknesses and potential problems of your team’s remote-work setup on an ongoing basis. This creates a culture of continuous improvement, in addition to fostering responsibility. New ways of communicating, maintaining transparency, and collectively taking accountability for achieving group goals may also arise when the team is part of the reflection process. A more resilient and responsive remote work setup stands to benefit from periodic reviews.