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What are the best ways to implement a BI system in your business?

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Business intelligence (BI) is the process of collecting, analyzing, and presenting data to support decision making and improve performance. BI can help you gain insights into your customers, competitors, operations, and market trends. But how do you implement a BI system in your business effectively and efficiently? Here are some best practices to follow.

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Dan Peacock

Director at Crysp Pty Ltd
Shivang Gupta

Helping businesses and Startups to leverage AI-Automation, LLM, GenAI, RAG, Data, Analytics, BI and Growth strategies…
Muhammad Mudassar Tabussam

BI, Data Analysis, Google Cloud, Big Query, Looker Studio, Python, Talend, Qlik, Informatica, Power BI, Power Query…

1 Assess your needs and goals

Before you invest in any BI tools or solutions, you need to identify what problems you want to solve, what questions you want to answer, and what goals you want to achieve with BI. You also need to evaluate your current data sources, systems, and processes, and determine how they can be integrated, improved, or replaced. A clear and realistic assessment of your needs and goals will help you choose the right BI strategy and scope for your business.

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Dan Peacock

Director at Crysp Pty Ltd
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Your Data Foundation is critical to the success of your BI Tool Implementation and your AI journey. You need to be able to access (subject to security rules) all your business or organisation's Data from a single Data Model or Database schema and be able to trust the Quality of the Data that is in this model. With this single source or truth, there will be less questions or discrepancies around the data and more focus on what insights are being shown by the BI Tool.

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Shivang Gupta

Helping businesses and Startups to leverage AI-Automation, LLM, GenAI, RAG, Data, Analytics, BI and Growth strategies to attain scalable growth | Building a responsible AI ecosystem | E-commerce-Fintech-Proptech-D2C
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Critical steps to clearly understand your needs and goals: 1. Define Objectives: Outline business goals and challenges. 2. Critical Questions: Identify key queries for BI to address. 3. Data Evaluation: Assess data quality and integration potential. 4. System Review: Analyze existing systems and processes. 5. User Engagement: Understand end-user reporting needs. 6. Integration Planning: Determine system integration possibilities. 7. ROI Assessment: Analyze potential return on investment. A holistic assessment guides effective BI tool selection and strategy, ensuring alignment with business needs and goals.

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Muhammad Mudassar Tabussam

BI, Data Analysis, Google Cloud, Big Query, Looker Studio, Python, Talend, Qlik, Informatica, Power BI, Power Query, NLP, SQL, Prompt Engineering, LLM, Business Strategy, ETL , RCA, RPA , Process Re-engineering,
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Understand business in depth now act like business owner, now start thinking about business growth identify top kpis implement those kpis and monitor them for growth use latest technology solutions to get growth everything else is deepened on growth

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2 Choose the right BI platform and tools

There are many BI platforms and tools available in the market, each with different features, functions, and costs. You need to select the ones that match your budget, technical capabilities, and user preferences. Some factors to consider are the scalability, security, reliability, and compatibility of the BI platform and tools, as well as the ease of use, customization, and support. You may also want to compare cloud-based and on-premise BI solutions, and decide which one suits your business better.

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Camille V.
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If you have sensitive customer data, consider local regulation and if it is possible to share these data with a saas platform. on premise datacenter are not always more expensive or complexe than saas platforms. Consider that investing in internal skills can be globally less risky than trusting external stakeholders (confidentiality, liability, resiliency).

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3 Implement BI in phases

Implementing a BI system can be a complex and time-consuming project, especially if you have a large and diverse data set and user base. To avoid overwhelming your resources and compromising your quality, you should implement BI in phases, starting with the most critical and valuable use cases and data sources. You can then expand and refine your BI system gradually, based on the feedback and results from each phase. This way, you can ensure a smooth and successful BI implementation, and deliver quick and tangible benefits to your business.

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4 Train and empower your users

A BI system is only as good as the people who use it. You need to train and empower your users to make the most of the BI system, and foster a data-driven culture in your business. You should provide your users with adequate guidance, documentation, and support on how to access, analyze, and present data with the BI tools. You should also encourage your users to share their insights, suggestions, and best practices with each other, and to explore new ways of using BI to solve problems and achieve goals.

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Concei??o Matos
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BI today goes beyond traditional reporting. Key sucess factors are combining business knowledge with analytics skills. More than training users it is important to rotate users between business and analytics function to get profit of BI.

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5 Monitor and evaluate your BI system

Once you have implemented your BI system, you need to monitor and evaluate its performance, impact, and value. You should track and measure key indicators, such as data quality, user adoption, user satisfaction, business outcomes, and return on investment. You should also collect and analyze feedback from your users, stakeholders, and customers on how the BI system is helping or hindering them. Based on the data and feedback, you should identify and address any issues, gaps, or opportunities for improvement in your BI system.

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6 Update and innovate your BI system

The business environment is constantly changing, and so are your data and analytics needs. You need to update and innovate your BI system regularly, to keep up with the changes and stay ahead of the competition. You should review and revise your BI strategy and goals, and align them with your business vision and mission. You should also explore and adopt new BI technologies, methods, and trends, and leverage them to enhance your data and analytics capabilities and offerings.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the best ways to implement a BI system in your business?

1

2

3

4

5

6

7

1 Assess your needs and goals

2 Choose the right BI platform and tools

3 Implement BI in phases

4 Train and empower your users

5 Monitor and evaluate your BI system

6 Update and innovate your BI system

7 Here’s what else to consider

Information Systems

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What are the best ways to implement a BI system in your business?

1

2

3

4

5

6

7

1 Assess your needs and goals

2 Choose the right BI platform and tools

3 Implement BI in phases

4 Train and empower your users

5 Monitor and evaluate your BI system

6 Update and innovate your BI system

7 Here’s what else to consider

Information Systems

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