Procrastination and disorganization are common challenges that can affect the productivity, quality, and morale of your team. As a supervisor, you have a responsibility to help your team overcome these obstacles and achieve their goals. Here are some of the best ways to do that.
One of the main reasons why people procrastinate or get disorganized is because they are not sure what they are supposed to do, when, and how. As a supervisor, you can prevent this by setting clear and realistic expectations for your team. Communicate the scope, deadlines, and standards of each task or project, and provide feedback and guidance along the way. Make sure your team understands the priorities, dependencies, and outcomes of their work, and how it aligns with the organizational vision and goals.
Encourage Open Communication: Foster an environment where team members feel comfortable communicating challenges or roadblocks. Open communication helps identify issues early on, allowing for timely solutions and preventing procrastination. Promote a Positive Work Environment: A positive and supportive work environment can significantly impact productivity. Recognize and celebrate achievements, provide constructive feedback, and create a culture that values collaboration and teamwork.
Pues se me ocurre: Mejorar el orden individual Promover el orden grupal Recurrir a la gerencia visual Con tableros para seguimiento individual Lugares comunes con tableros y chats en vivo para tareas grupales Con agenda bien disciplinada y cumplirle Publicar éxitos, lecciones aprendidas. Aún las peque?as mejoras, contarlas, es motivante
Overcoming procrastination and disorganization within a team requires a combination of effective leadership, clear communication, and the implementation of strategies that promote productivity. Some of the ways to overcome these challenges are, Set Clear Goals and Expectations: Clearly define team goals, project objectives, and individual roles. When team members have a clear understanding of what needs to be accomplished and their specific responsibilities, it reduces confusion and procrastination. Provide the Right Tools and Resources: Ensure that your team has access to the necessary tools, resources, and training to complete their tasks efficiently. Lack of proper resources can contribute to disorganization and hinder productivity.
And once you've set those clear expectations, ask people what their understanding of the tasks are (don't just ask if they understand as that will get a yes/no) and get them to relay them back to you - this will help ensure mutual understanding.
In addition to dictating the objectives, also ask team members if they agree and if they have any suggestions, thus showing leadership and listening. This can be useful for evaluating the quality of a planning.
Another way to help your team overcome procrastination and disorganization is to encourage them to plan and schedule their work. Planning helps them break down large or complex tasks into manageable steps, and identify the resources, tools, and support they need. Scheduling helps them allocate their time and energy efficiently, and avoid distractions and interruptions. You can support your team by providing them with planning and scheduling tools, such as calendars, checklists, and project management software, and by reviewing and approving their plans and schedules.
I think this is an area where leading by example is key - on several occasions I've seen team leaders who were technically brilliant, but totally disorganised when it came to planning their time an so the team followed suit. Important to be honest with yourself and see if your planning and time management could be better and then use that exercise to help your team.
Remember that only structuring a win-win type of game can properly motivate personnel. If we look at it from another angle; Your employees are like your customers that you want to encourage them to plan and avoid wasting time and in return use your operational package. Therefore, emphasize the aspects that benefit them and find out what they are looking for and what they need in the company to find more motivation by solving it.
Some of the things to be taken care of being organised and not procastinate : ? The most important thing as a team lead is to be consistent with the project/task they are working on because : if the roots of the tree is strong and active then whole tree will stay active and fresh similar thing is applicable for humans too. ? Another thing you need to Assit your team mates to divide the particular task into small chunks in the initial time to avoid procrastination and disorganisation. ? Once they start being consistent then they’ll not face any issue but for that as a team lead we need to encourage them to stay on it .
A third way to help your team overcome procrastination and disorganization is to foster a culture of accountability and collaboration. Accountability means that your team members take ownership of their work, and are responsible for meeting their commitments and delivering quality results. Collaboration means that your team members work together, share information, and support each other. You can foster accountability and collaboration by setting clear roles and responsibilities, monitoring progress and performance, recognizing achievements and contributions, and facilitating teamwork and communication.
Strengths feedback breeds a sense of ownership I have found that by sharing feedback on team members strength helps them with the confidence to take responsibilities. Especially where team members are recognised for different skills or areas of expertise. Indeed, not only they are reassured about what they can do, this also signals to the team that a skilled team member taking responsibility for a task that requires that skill, is not disruptive of everyone’s status in the group. The more junior people can be leaders in their area of expertise. A focus on strengths also allows for more flexibility over time than a functional RACI: just modulate your feedback!
A fourth way to help your team overcome procrastination and disorganization is to provide them with coaching and training. Coaching and training can help your team develop the skills, knowledge, and attitudes they need to perform their work effectively and efficiently. You can provide coaching and training by offering feedback, advice, and mentoring, by identifying learning opportunities and resources, and by arranging formal or informal training sessions. You can also encourage your team to seek coaching and training from other sources, such as peers, experts, or online courses.
Provide coaching and upskill training yo team members so that they are well prepared for any challenges and also cross training among team so that they can enrich their bonding and build confidence in their job knowledge ! Mentoring will also help team members to develop their skills set or management level .
A fifth way to help your team overcome procrastination and disorganization is to model positive behaviors yourself. As a supervisor, you are a role model for your team, and they will look up to you and follow your example. Therefore, you should demonstrate the behaviors you expect from your team, such as planning and scheduling your work, meeting your deadlines and standards, taking ownership of your work, working collaboratively with others, and seeking feedback and learning. By modeling positive behaviors, you can inspire your team to do the same, and create a positive work environment.
A sixth way to help your team overcome procrastination and disorganization is to address any underlying issues that may be causing or contributing to these challenges. Sometimes, procrastination and disorganization are not just habits or preferences, but symptoms of deeper problems, such as stress, anxiety, burnout, low motivation, or lack of confidence. As a supervisor, you should be aware of the signs and causes of these issues, and provide support and assistance to your team members who may be struggling. You can address underlying issues by listening to your team, showing empathy and compassion, providing resources and referrals, and making adjustments or accommodations as needed.
Learning EFT Tapping as a team and using it when everybody is under a lot of pressure has a lot of benefits. It can help everyone - calm down, - feel less tired and more energised, - find motivation, - build confidence, - cope with difficult assignments, - be more tolerant with co-workers, - develop compassion for oneself and others, - deal with disappointment and guilt for past failures, to name just a few.
I have found that one of the best things from Agile is the daily stand up concept and think this works well for all project types whether Agile or not. It doesn't have to be daily, frequency should depend on the project type, but a regular, brief check in on what each person has achieved since the last meeting and what they are going to achieve before the next can really help overcoming procrastination as it gives both a "public" set of mini-deadlines for people and getting them to state what they are working on next helps with the ownership and accountability mentioned above.
Create some inspiration! It is of course important to have clear goals, but if they are all dull, if the result doesn’t matter, then why would your team get organised and get to work? So focus more on clear purpose, not just clear goals, and get passionate about them yourself.