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What are the best ways to establish authority with stakeholders in project leadership?

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As a project leader, you need to have authority over your stakeholders to ensure that your project goals are aligned, your resources are secured, and your risks are mitigated. But how do you establish authority with stakeholders who may have different agendas, expectations, and levels of influence? In this article, we will explore some of the best ways to establish authority with stakeholders in project leadership, using negotiation and persuasion tactics that can help you build trust, credibility, and rapport.

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Vaibhav Gupta

Technical Project Manager - EPAM Systems | SAFe Agilist | Azure | GCP | Scrum | Program Management | People Management…

1 Identify your stakeholders

The first step to establish authority with stakeholders is to identify who they are, what they want, and how they can impact your project. You can use a stakeholder analysis tool, such as a power-interest matrix, to map out your stakeholders according to their level of interest and influence on your project. This will help you prioritize your communication and engagement strategies, and tailor your messages and actions to each stakeholder group. For example, you may need to consult more frequently with high-power, high-interest stakeholders, and keep low-power, low-interest stakeholders informed.

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2 Communicate your vision and value

The next step to establish authority with stakeholders is to communicate your vision and value for the project. You need to articulate the purpose, scope, objectives, and benefits of your project, and how they align with the stakeholder's needs and interests. You also need to demonstrate your value as a project leader, by highlighting your skills, experience, and credentials, and showing confidence and competence in your role. You can use storytelling, data, and testimonials to support your vision and value, and appeal to the stakeholder's emotions and logic.

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Vaibhav Gupta

Technical Project Manager - EPAM Systems | SAFe Agilist | Azure | GCP | Scrum | Program Management | People Management | Technology Leadership
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As per my experience, it is very important to identify all stakeholders which have power or influence to create any impact on your project. Once it is done, we also need to understand their influence and interest level in our project. We also need to need to tailor our communications methods and frequency based on their interest and influence. for example , if one stakeholder has high influence and keeps high interest , we need to manage those stakeholders very closely. As per of your communications, you need to use your convincing skills to get them agreed to your decisions. and thisway you can build trust and authority.

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3 Negotiate your expectations and boundaries

The third step to establish authority with stakeholders is to negotiate your expectations and boundaries for the project. You need to set clear and realistic expectations for the stakeholder's involvement, contribution, and feedback, and agree on the roles, responsibilities, and deliverables of each party. You also need to establish boundaries for the scope, budget, timeline, and quality of your project, and communicate them clearly and consistently. You can use negotiation techniques, such as BATNA (best alternative to a negotiated agreement), to leverage your position and influence, and seek win-win outcomes.

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Joy Marie Arce

Civil Engineer | Program Planning, Capital Expenditures, Process Improvement
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The stakeholder must understand the objective of the project, the same as the disadvantage of not pushing through. In doing so, we must document all the transactions, including the concerns and options that were discussed. After all the coordination meetings and we have yet to convince them, we have to give them a deadline to think it through and provide their final decision. It is the most important stage that we must ensure that it is properly documented for future reference.

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4 Persuade your stakeholders to support your decisions

The fourth step to establish authority with stakeholders is to persuade them to support your decisions and actions for the project. You need to provide sound reasoning and evidence for your decisions, and explain how they benefit the project and the stakeholder. You also need to address any concerns or objections that the stakeholder may have, and offer solutions or alternatives that can satisfy their interests. You can use persuasion tactics, such as reciprocity, scarcity, authority, consistency, liking, and consensus, to appeal to the stakeholder's psychology and behavior.

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5 Manage your stakeholder relationships

The fifth step to establish authority with stakeholders is to manage your stakeholder relationships throughout the project lifecycle. You need to maintain regular and effective communication with your stakeholders, and update them on the progress, issues, and changes of your project. You also need to build trust and rapport with your stakeholders, by being honest, respectful, and responsive, and acknowledging their feedback and input. You can use relationship management skills, such as emotional intelligence, active listening, and conflict resolution, to foster positive and productive interactions with your stakeholders.

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6 Review and evaluate your stakeholder authority

The final step to establish authority with stakeholders is to review and evaluate your stakeholder authority at the end of the project. You need to assess how well you have achieved your project goals, and how satisfied your stakeholders are with the outcomes and deliverables. You also need to solicit feedback from your stakeholders on your performance and authority as a project leader, and identify the strengths and areas for improvement. You can use feedback tools, such as surveys, interviews, and focus groups, to collect and analyze your stakeholder feedback, and use it to improve your future projects.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the best ways to establish authority with stakeholders in project leadership?

1

2

3

4

5

6

7

1 Identify your stakeholders

2 Communicate your vision and value

3 Negotiate your expectations and boundaries

4 Persuade your stakeholders to support your decisions

5 Manage your stakeholder relationships

6 Review and evaluate your stakeholder authority

7 Here’s what else to consider

Project Leadership

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What are the best ways to establish authority with stakeholders in project leadership?

1

2

3

4

5

6

7

1 Identify your stakeholders

2 Communicate your vision and value

3 Negotiate your expectations and boundaries

4 Persuade your stakeholders to support your decisions

5 Manage your stakeholder relationships

6 Review and evaluate your stakeholder authority

7 Here’s what else to consider

Project Leadership

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