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What are the best ways to conduct virtual employee orientations?

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Virtual employee orientations are a key part of onboarding new hires and ensuring they feel welcome, engaged, and informed. However, conducting them online can pose some challenges, such as technical issues, lack of interaction, and information overload. How can you overcome these obstacles and create a positive and effective virtual orientation experience for your employees? Here are some of the best ways to do so.

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1 Plan ahead

Before you invite your new hires to join a virtual orientation session, make sure you have a clear agenda, a reliable platform, and a backup plan. A clear agenda will help you cover the essential topics, such as the company culture, values, policies, expectations, and resources, without wasting time or confusing your audience. A reliable platform will enable you to deliver your content in an engaging and interactive way, using features such as video, audio, chat, polls, quizzes, and breakout rooms. A backup plan will prepare you for any technical glitches, such as poor internet connection, audio issues, or platform crashes, by having alternative ways to communicate and share information.

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Mersiha Salihbasic

HR Leader | People Operations | Talent Acquisition | Strategic Advisor | Start-ups & High Growth Organizations
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To conduct an effective virtual employee orientation, use a reliable video conferencing platform and send materials in advance, including an agenda and company documents. Keep presentations engaging with interactive elements and introduce key stakeholders. Provide a virtual office tour, emphasize company culture and values, and cover essential policies. Clarify job roles, expectations, and offer technological support. Incorporate icebreakers and team-building activities, offer ongoing resources, and seek feedback for improvement. Follow up with a summary email and continuously evaluate and refine the process for future orientations.

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2 Keep it short and simple

Virtual orientations can be exhausting and overwhelming for both the facilitators and the participants, especially if they involve a lot of information and a long duration. To avoid this, keep your virtual orientations short and simple. Break down your content into bite-sized chunks that are easy to digest and remember. Use visuals, stories, and examples to illustrate your points and make them more memorable. Limit your session time to no more than two hours, and include frequent breaks to allow your participants to refresh and recharge.

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Mersiha Salihbasic

HR Leader | People Operations | Talent Acquisition | Strategic Advisor | Start-ups & High Growth Organizations
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Orientations can be draining for both facilitators and participants. To alleviate this, keep sessions concise and focused. Use visuals, stories, and examples to enhance understanding. Limit sessions to 1 hour and incorporate regular breaks for rejuvenation. Additionally, make sure to build a connection with the new hire and get them excited about their role and the company's mission." This added step will help foster a positive and engaging atmosphere, ensuring that new hires feel welcomed and motivated

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3 Make it interactive and fun

One of the biggest challenges of virtual orientations is to keep your participants engaged and motivated. To do this, make your sessions interactive and fun. Encourage your participants to introduce themselves, ask questions, share their thoughts, and participate in activities. Use icebreakers, games, and challenges to create a friendly and relaxed atmosphere. Provide feedback, recognition, and rewards to acknowledge your participants' contributions and achievements. Use humor, emotion, and enthusiasm to convey your passion and personality.

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4 Follow up and follow through

Virtual orientations are not a one-time event, but a part of a continuous onboarding process. To ensure that your new hires retain and apply what they learned, you need to follow up and follow through. Follow up with your participants after the session, by sending them a summary of the key points, a survey to collect their feedback, and a list of resources to support their learning. Follow through with your participants during their first weeks and months, by checking in on their progress, providing them with coaching and mentoring, and inviting them to join other learning and networking opportunities.

Virtual orientations can be a great way to welcome and onboard your new hires in a remote work environment, if you plan ahead, keep it short and simple, make it interactive and fun, and follow up and follow through. By doing so, you can create a positive and effective virtual orientation experience that will help your new hires feel part of the team, understand their role and responsibilities, and perform at their best.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the best ways to conduct virtual employee orientations?

1

2

3

4

5

1 Plan ahead

2 Keep it short and simple

3 Make it interactive and fun

4 Follow up and follow through

5 Here’s what else to consider

Training & Development

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What are the best ways to conduct virtual employee orientations?

1

2

3

4

5

1 Plan ahead

2 Keep it short and simple

3 Make it interactive and fun

4 Follow up and follow through

5 Here’s what else to consider

Training & Development

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